Asses suppliers, track compliance, and view performance in an AI-powered portal built with AI to fit your procurement team's workflow.




Customize your vendor evaluation tool with exact steps for scores and reviews. Add features as your vendor list grows—without writing any code.






Connect compliance documents, scorecards, and supplier contracts with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business.
Give vendors and stakeholders the right views and access in a branded portal. Set up secure logins, user groups, and permissions in minutes.
Softr apps are mobile-ready by default. Turn your vendor tool into a downloadable app in one click with Softr's PWA—no extra design needed.
Softr apps are mobile-ready by default. Turn your vendor tool into a downloadable app in one click with Softr's PWA—no extra design needed.
Build native automations with Softr Workflows to handle renewal alerts, status updates, and data sync automatically whenever a vendor score is updated.
Provide separate logins for internal auditors and external vendors, ensuring everyone sees only the information and scorecards relevant to them.
Apply rules for different user groups. Customize who sees specific performance data and which actions they can take at even the most granular level.
Protect sensitive supplier contracts and compliance documents from threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your vendor evaluation tool in minutes with AI—no manual setup needed.

Add features like dashboard reporting or automated renewals as your needs evolve—without a rebuild.

Start with a evaluation tool, then add vendor portals or internal dashboards—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A vendor evaluation tool is a secure digital environment where procurement teams can assess and compare potential suppliers based on specific criteria like pricing, compliance, and performance history. It centralizes all vetting documentation, scorecards, and RFP responses in one place, replacing messy email threads and repetitive spreadsheets. This ensures your sourcing process is transparent, organized, and provides a professional experience for both your internal evaluators and external vendors.
Softr is the first AI-native platform for building business software, making it uniquely suited to create a vendor evaluation tool tailored to your specific procurement criteria. You can describe your vetting process to the AI Co-Builder to instantly generate your supplier database, scoring pages, and approval logic—all fully connected and secure.
You don't need any technical skills to get started. You can generate the tool with AI, use a template, or build from scratch. Everything runs on Softr Databases, our native relational database, or you can connect external data sources like Airtable, Google Sheets, or HubSpot to leverage existing supplier lists. You have complete control to adjust scoring rubrics visually, manage which team members can approve vendors, and brand the portal to match your corporate identity. It's fast to launch, easy to iterate on, and flexible enough to scale as your supply chain grows.
You can include a wide range of specialized features in your vendor evaluation tool to streamline your procurement cycle. A high-performing evaluation app typically combines these advanced features:
- AI-Powered Intelligence – Use Ask AI to query vendor capabilities conversationally, or deploy Database AI Agents to automatically summarize complex RFP responses or verify business certifications.
- Vibe Coding Blocks – Build custom UI elements, such as a weighted scoring matrix or a dynamic comparison table, using the AI Code block to "vibe code" exactly what your procurement team needs.
- Softr Workflows – Create native automations that trigger 'Qualified' notifications or sync data to your ERP whenever a vendor score meets your threshold or a contract is uploaded.
- Internal & External Views – Securely manage access so vendors can only see their own application status while evaluators have a full view of all competing bids.
- Forms & Document Collection – Capture detailed supplier data with custom forms, secure SOC 2 certificate uploads, and conditional logic for different service types.
- Evaluation Dashboards – Visualize vendor risk profiles and performance metrics through real-time charts and summary stats.
- Comparison Lists – Manage your shortlist with searchable tables, kanban boards for different vetting stages, and detailed vendor profiles.
Everything is built using Softr's drag-and-drop blocks, and if your compliance requirements change, the Vibe Coding block makes it easy to add custom logic on the fly.
Vibe coding is about prioritizing agility and using AI to build the exact procurement logic you need. You can "vibe code" a vendor evaluation tool in Softr by simply describing your scoring criteria and approval stages to the AI Co-Builder. Softr then generates a production-ready application on top of a stable, secure foundation.
Unlike other tools that generate raw, unmanageable code, Softr handles the critical infrastructure—like vendor authentication, secure document storage, and role-based access—natively. This means you get the speed of vibe coding without the risk of managing fragile code for your sensitive business data. You describe the workflow, Softr builds the tool, and your procurement team can start vetting suppliers immediately.
Yes. You can manage multiple vendor categories—such as IT, logistics, or facilities—within a single portal. Each internal evaluator only sees the vendors assigned to their department, and external vendors only see their own submission history. This is ideal for large organizations or procurement consultants who need to maintain strict data silos between different stakeholders and competing suppliers.
Yes, you can. You don't need an existing supplier list to start building your vendor evaluation tool with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and handles relational data like linking specific 'Assessments' to 'Vendor Profiles' perfectly.
However, if you already have supplier information in Airtable, Google Sheets, HubSpot, or SQL, you can connect those sources effortlessly. You can also use the REST API to pull in external risk scores or financial data. You maintain complete control over how your vendor profiles are structured and evaluated within the tool.
Softr Databases is the recommended native, relational data source for your vendor evaluation tool. It is built for business applications, offering high performance, instant automation triggers for status changes, and a fast experience for users submitting large files like insurance certificates.
If your vendor data lives elsewhere, Softr connects to 17+ external sources including Airtable, Google Sheets, HubSpot, and BigQuery. You can even integrate multiple sources—for instance, pulling vendor contact info from HubSpot while storing private evaluation scores in Softr Databases. Most connections support real-time, two-way sync, ensuring your procurement team and vendors are always looking at the same information.
Yes, Softr gives you granular control over the evaluation experience. You can tailor the layout to show different checklists or scoring forms depending on the vendor's tier. Each page or block can be shown or hidden based on user roles, ensuring that sensitive financial audits are only visible to the finance team while project managers see technical specs.
You can define roles such as 'Lead Auditor,' 'Department Head,' or 'Vendor Representative.' For example, vendors can only upload docs and check their own status, while auditors can edit scorecards and approve records. This ensures a clean, secure, and professional workflow that prevents vendors from seeing their competitors' pricing or data.
Yes, you can fully white-label your vendor evaluation tool in Softr. You can use your own logo, corporate colors, and custom domain (e.g., procurement.yourcompany.com) to provide a seamless brand experience. Removing all Softr branding ensures that when vendors log in to submit their documentation, they feel they are interacting directly with your professional corporate infrastructure.
Absolutely. Softr allows you to customize the layout to fit your specific sourcing process. You can adjust the visual theme to match your company's branding and organize pages to guide evaluators through specific vetting steps. To display your vendor data, you can use specialized blocks:
- Table blocks – to compare vendor bids, pricing, or compliance status side-by-side.
- List or Card blocks – to showcase supplier profiles with quick-glance risk ratings.
- Detail View – to dive deep into a single vendor's application and scoring history.
- Forms – for vendors to submit RFPs and for teams to fill out internal scorecards.
- Charts – to visualize spending by vendor category or overall compliance levels.
- Calendar blocks – to track contract renewal dates and audit deadlines.
You can easily jump into the visual builder to update your scoring criteria or dashboard layout whenever your procurement strategy evolves.
Softr is built with enterprise-grade security to protect your sensitive procurement data. All information is encrypted in transit and at rest, and you have full control over visibility rules. You can set up role-based permissions to ensure that a vendor can never access another supplier's pricing and that internal evaluation scores remain confidential.
For tools using Softr Databases, data is hosted in secure European (German) data centers with SOC 2 Type II compliance. If you connect to external sources like Airtable or SQL, Softr simply displays the data in real-time without storing it locally. This architecture ensures you remain in control of your data privacy and compliance requirements throughout the sourcing lifecycle.
It is fully production-ready. Unlike many AI scrapers that just output fragile code, Softr generates your vendor evaluation tool on a stable, business-grade infrastructure.
We provide native handling of the "boring 80%"—such as secure vendor logins, document management, and granular user permissions—so you don't have to build them from scratch. This eliminates the technical debt often associated with AI-generated software; you get a scalable, secure app that is ready to handle real supplier assessments and high-stakes procurement decisions from day one.
Softr is the first AI-native platform designed for business software. While other tools either require manual, complex configuration or generate unmaintainable code, Softr's AI Co-Builder creates structured applications on a secure foundation.
The hybrid advantage allows you to use AI to build your vendor database and logic in minutes, then refine the UI visually. This gives procurement teams the speed of AI with the reliability of established business infrastructure (like built-in auth and roles). It's the ideal choice for teams that need to move from a manual spreadsheets process to a professional digital tool without hiring developers.
Yes. Softr supports native workflows and deep integrations to connect your vendor evaluation tool to your broader tech stack. You can automate tasks like sending a welcome email via Intercom once a vendor is approved or processing application fees with Stripe. Softr also supports webhooks and REST API for advanced needs.
Whether you want to push approved vendor data into your ERP, trigger Slack notifications for new RFP submissions, or sync data from risk-assessment platforms, you can build these automated bridges without writing any code.
Describe what you need. Softr's AI builds your custom supplier portal in minutes.