Automate invoices and track hours in AI-powered billing software for service providers built with AI to fit your firm's workflow.




Customize your billing software for service providers with the exact steps and views your team needs. Add features as workflows evolve—no code.



Connect tracked hours, logged expenses, and client contracts with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business.
Give each client access to their own invoices and payment history in a branded portal. Set up secure logins and granular permissions in minutes—no dev time needed.
Softr apps are mobile-ready. Let service providers log hours or generate invoices from the field using a downloadable PWA—no extra design work required.
Softr apps are mobile-ready. Let service providers log hours or generate invoices from the field using a downloadable PWA—no extra design work required.
Build native automations to handle payment notifications, invoice status updates, and recurring billing cycles automatically whenever records are changed.
Provide separate logins for clients, accountants, and contractors. Create personalized dashboards for each group to manage their specific billing tasks.
Apply rules for different user levels. Customize who can view, edit, or approve invoices and expense reports at even the most granular level.
Protect sensitive financial information from threats. Softr is fully compliant with SOC2 and GDPR regulations to keep provider and client data safe.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your billing tool in minutes with AI—get from idea to automated invoicing without manual setup.

Add features like revenue forecasting, budget monitoring, or recurring billing as your firm grows.

Start with billing, then add client portals, dashboards, or shared forms—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Billing software for service providers is a secure platform where you can manage client invoices, track billable hours, and collect payments. It serves as a central hub for all financial interactions, allowing clients to view their billing history and settle balances through a professional interface. This eliminates the need for manual invoice creation and endless email threads, ensuring both you and your clients have a clear view of financial obligations.
Softr is the first AI-native platform for building business software, making it the ideal choice for creating billing software for service providers that scales with your business. You can describe your specific invoicing needs to the AI Co-Builder to instantly generate your client database, payment pages, and automated logic—all securely pre-connected.
You don't need to code anything. You can start by generating with AI, using a business template, or building from scratch. Everything runs on Softr Databases, or you can leverage external tools like Airtable, Google Sheets, or HubSpot if you already have financial records stored there. You have total control to customize the dashboard visually, define which clients see which invoices, and brand the entire portal to match your agency's identity. It's fast to launch, easy to update, and flexible enough to handle complex service packages.
You can design a robust suite of tools tailored to your specific service workflows. A high-performing billing app typically combines standard invoicing blocks with AI-driven functionality:
- AI-Powered Intelligence – Use Ask AI to let your finance team query revenue trends conversationally, or deploy Database AI Agents to automatically categorize expenses or summarize project scope for invoice descriptions.
- Vibe Coding Blocks – Create custom UI elements, such as a localized tax calculator or interactive service estimate slider, using the AI Code block to "vibe code" the exact logic you need.
- Softr Workflows – Set up native automations, like auto-sending a payment reminder when an invoice is 3 days overdue or updating a project status once a deposit is paid.
- User Portals & Logins – Ensure every client has a private login where they can only access their specific invoices and payment methods.
- Forms & Data Collection – Use custom forms for project intake, service requests, or collecting payment details with conditional logic.
- Dashboards & Charts – Visualize your recurring revenue, outstanding receivables, and top-performing services using real-time charts.
- Lists & Advanced Filtering – Manage your billing cycle with searchable tables for paid versus pending invoices and detailed record views for every transaction.
Since everything is built with drag-and-drop blocks, you can modify these features at any time. If you need a specialized component, use Vibe Coding to build it with AI.
Vibe coding allows you to build sophisticated billing tools at high speed using AI. You can "vibe code" your software by describing your specific billing requirements—such as multi-currency support or tiered service pricing—to the Softr AI Co-Builder. Softr then architects a production-ready application on a reliable, secure foundation.
While other tools leave you with raw, unmanageable code, Softr handles the heavy lifting like user authentication, PCI-compliant payment integrations, and data security natively. You get the agility of vibe coding without the technical debt of managing a custom-coded backend. You describe your billing process, Softr builds the interface, and your clients can start paying invoices immediately.
Yes. You can manage an unlimited number of clients or diverse service teams within a single billing portal. Through granular permissions, each client sees only their own contracts and billing statements. This is particularly valuable for agencies or freelance networks where multiple stakeholders need partitioned access to financial data and project milestones.
Yes, absolutely. You don't need an existing database to start using Softr. If you are launching a new service, you can use Softr Databases as your primary source of truth for tracking clients, services, and transactions. It is built directly into the platform for seamless integration.
However, if your financial data is already in Airtable, Google Sheets, HubSpot, or SQL, you can connect those sources effortlessly. You can even use the REST API to pull in data from other accounting software. You retain complete control over how your billing structure is organized and presented to your customers.
Softr Databases is the recommended native data source for billing apps, offering the highest performance for financial records and instant automation triggers. Because it is native, the experience for your clients is fast and reliable.
If you have existing workflows, Softr also connects to 17+ external sources including Airtable, Google Sheets, SmartSuite, and BigQuery. You can even combine sources—for example, pulling client contact info from HubSpot while managing invoice line items in Softr Databases. Most connections support real-time, two-way sync, ensuring your billing statuses are always accurate across all platforms.
Yes, Softr provides total authority over the client experience. You can tailor the navigation and layout to reflect your professional service brand. Every page or data block can be dynamically shown or hidden; for example, a client won't see internal profit margin data while viewing their billable hours.
You can establish various roles—such as Client Participant, Account Manager, or Billing Admin—and define exactly what each role can see or click. Clients might only have view-only access to their history, whereas admins can generate new invoices. This customization keeps your financial operations secure while providing a white-glove experience for every client.
Yes, you can fully white-label your billing software. Use your own logo, brand colors, custom fonts, and a custom domain (like billing.yourcompany.com) so the transition from your website to the billing portal is seamless. You can remove all Softr branding, ensuring your clients see only your professional identity when they are reviewing and paying for your services.
Yes, you can. Softr gives you extensive flexibility to design a billing portal that matches your agency's look and feel. You can customize colors, spacing, and the overall structure of your finance dashboard.
To organize your billing data, you can drag in various specialized blocks:
- Table blocks – for listing historical invoices or upcoming service renewals.
- List or Card blocks – to show different service packages or project categories.
- Detail View – to provide a deep dive into a specific invoice and its breakdown.
- Forms – to allow clients to update billing info or request service upgrades.
- Charts – to show clients a visual summary of their spending or usage.
- Calendar blocks – to mark upcoming payment deadlines or service delivery dates.
If you add new services or change your pricing model, you can easily update the layout in the visual editor without needing a developer.
Security is a core priority for Softr, especially for financial data. All information is encrypted in transit and at rest, and apps are hosted on enterprise-grade infrastructure. You have control over precisely who can access sensitive financial records through role-based permissions and visibility rules.
For billing apps using Softr Databases, data is stored in a secure European-hosted environment (Germany) with SOC 2 Type II compliance. If you prefer to keep data in your own Airtable or SQL database, Softr merely displays it in real-time through secure tokens without storing the records on Softr's servers. You define the levels of access to ensure only authorized users can view or edit payment information.
It is a fully production-ready solution. Unlike experimental AI tools that produce raw, disconnected code, Softr builds your billing software on a professional, hardened infrastructure.
Softr handles the essential backend work—like individual client logins, data hosting, and granular access control—natively. This eliminates the "Day Two" maintenance struggle; you get an instantly generated app that is secure, scalable, and ready to process real service invoices from day one.
Softr is the first AI-native platform designed for custom business software. While traditional no-code tools require you to manually build every field and button, and "vibe coding" tools produce hard-to-maintain code, Softr’s AI Co-Builder generates a functional app on top of a secure, production-grade foundation.
This hybrid approach allows you to move at AI speed while maintaining the reliability of a professional billing system. You get built-in authentication and user roles right out of the box, making it perfect for service providers who need to go from a portal concept to collecting payments immediately.
Yes. Softr supports robust native workflows and integrations to bridge your billing software with the rest of your business. You can automate tasks like sending receipt notifications or triggering a Slack alert when a large payment is received. Softr integrates natively with Stripe for payments and Zapier or Make for connecting to thousands of other apps.
Whether you need to sync invoice data to your CRM, connect to an accounting tool like QuickBooks, or automate your service provisioning after payment, you can build these workflows directly into your portal without writing code.
Describe what you need. Softr's AI builds your custom billing app in minutes. Get started free.