Track time off, manage approvals, and view calendars in an AI-powered system built with AI to fit your team's scheduling workflow.




Customize your staff annual leave planner setup with the exact steps and views your team needs. Add features as processes evolve—no code needed.





Connect HR systems, spreadsheets, and team calendars with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business.
Give each teammate the right tools and access. Set up secure logins, user groups, and granular permissions—no IT support or dev work needed.
Give managers visibility over their specific teams while allowing employees to only see and manage their own leave balances and requests.
Give managers visibility over their specific teams while allowing employees to only see and manage their own leave balances and requests.
Streamline approval processes with Softr Workflows. Trigger native notifications for managers when new leave is requested and update balances automatically.
Access and update your staff annual leave planner on the go. Employees can submit requests and managers can approve them from any mobile device.
Use Google, email, or SSO logins to give your team fast, secure access to their leave dashboards—no IT tickets needed.
Keep sensitive employee data safe with SOC2 and GDPR compliance, plus fine-tuned access control to protect personal contact and leave information.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your staff annual leave planner in minutes with AI—no manual setup or complex configuration needed.

Add features like balance tracking, approval workflows, or holiday insights as your needs evolve—no rebuild needed.

Start with a leave planner, then add employee portals, directories, or HR forms—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A staff annual leave planner is a secure scheduling hub where employees can log in to view their remaining holiday balance, request time off, and track approval status. It centralizes all absence data in one place, eliminating the manual overhead of tracking leave through disjointed emails or paper forms. This makes it easier for HR managers and department heads to maintain visibility over team capacity and ensure a fair booking process for every staff member.
Softr is the first AI-native platform for building business software, making it uniquely suited to create a staff annual leave planner that mirrors your company's specific holiday policies. You can describe your leave rules and user roles to the AI Co-Builder to instantly generate your database, request pages, and approval logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a pre-built scheduling template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools like Airtable or Google Sheets where you might currently store employee names. You have full control to adjust the calendar layout visually, decide which managers can approve requests, and brand it to match your corporate identity. It's quick to launch, simple to update as your team grows, and flexible enough to handle complex accrual rules.
You can include a wide range of features in your staff annual leave planner, depending on your team's scheduling workflow. A high-performing scheduling app usually mixes functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let managers query leave trends conversationally, or set up Database AI Agents to automatically calculate holiday entitlement based on employment start dates.
- Vibe Coding Blocks – Build custom UI elements—like a dynamic team availability heat map—using the AI Code block to "vibe code" exactly what your department needs.
- Softr Workflows – Build native automations (like an instant Slack alert to a manager) that trigger whenever a new leave request is submitted or a holiday is approved.
- User Portals & Logins – Securely manage access so employees only see their own leave balance while team leads can see the full calendar for their direct reports.
- Forms & Data Collection – Capture time-off requests with custom date pickers, reason fields, and file uploads for medical certificates.
- Dashboards & Charts – Visualize department-wide absence rates and peak holiday periods with real-time charts and summaries.
- Lists & Advanced Filtering – Display and manage leave history with searchable tables, status-coded kanban boards, and monthly calendar views.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. Need a more specific holiday policy calculation? Use the Vibe Coding block to generate a tailored component with AI. And if your HR policies change, it's easy to update the planner later.
Vibe coding is all about moving fast and using AI to build exactly what you need for your scheduling workflow. You can "vibe code" a staff annual leave planner in Softr by simply describing your requirements—such as 'I need a leave request form that defaults to the logged-in user and a calendar that shows team absences'—to the AI Co-Builder. Softr then generates a production-ready app on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the "boring 80%"—like authentication, database logic for holiday balances, and security—natively. This means you get the speed of vibe coding without the "Day Two" headaches of managing raw code or broken formulas. You describe your leave policy, Softr builds it, and it’s ready for your team to start booking time off instantly.
Yes. You can manage multiple departments, branches, or project teams in a single planner. Each employee only sees their own leave requests and their direct team's calendar based on their login and role. This is useful for large organizations or multi-site businesses where managers need to oversee their specific staff without seeing every other department's sensitive data.
Yes, you can. You don't need to bring your employee records or leave balances from somewhere else to start building with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with your leave planner app.
But if you already have staff data in tools like Airtable, Google Sheets, HubSpot, or even a SQL database, you can connect those too. You can also use the REST API connector to bring in personnel data from your existing HRIS. Either way, you have full control over how your staff records and leave logs are structured and displayed in your app.
Softr Databases is the recommended native, relational data source for your staff annual leave planner. It is built explicitly for business apps, offering the highest performance for scheduling logic and instant triggers for leave approval notifications because the data is native to the platform.
If you already store staff holiday data elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable for easy management, Google Sheets for simple tracking, or SmartSuite and BigQuery for larger datasets. You can even integrate multiple sources—pulling employee roles from HubSpot while tracking holiday dates in Softr Databases. Most sources support real-time, two-way sync, so an approved leave request in your app updates your database automatically.
Yes, Softr gives you full control over how users experience your staff annual leave planner. You can customize the request forms, navigation, and calendar views to match your HR workflow. Each page or dashboard block can be shown or hidden based on who's logged in, so employees only see their personal balance while managers see their team's oversight view.
You can also set up different user roles, such as Employee, Manager, or Admin—and define exactly what each role can do. For example, Employees can only submit and view their own requests, while Managers can click 'Approve' or 'Reject' on their direct reports' submissions. You can also create personalized dashboards that filter calendar data based on the logged-in employee's department.
This level of customization is especially useful when managing diverse teams with different leave entitlements. It helps keep the experience clean, secure, and tailored to each staff member's seniority and role.
Yes, you can fully white-label your staff annual leave planner in Softr. You can use your company logo, brand colors, fonts, and a custom domain (like portal.yourcompany.com) to make the planner feel like a native internal tool. You can also remove all Softr branding, so your employees only see your company's identity whenever they log in to check their holiday balance or request time off.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your staff annual leave planner. You can adjust colors, fonts, spacing, and page structure to match your internal branding. You can also choose how holiday requests are displayed, decide where the 'Request Leave' button goes, and set what managers see versus what general staff see.
To display your scheduling data, you can add different types of blocks depending on your needs:
- Table blocks – to show a list of pending requests for manager approval.
- List or Card blocks – to highlight individual employee profiles or leave balances.
- Detail View – to show a specific request's history, including comments from HR.
- Forms – for staff to submit new time-off requests with ease.
- Charts – to show monthly absence trends across the company.
- Calendar blocks – to provide a visual timeline of team availability and upcoming holidays.
If your scheduling process or company structure changes later, it's easy to go back and make updates right in the visual builder.
Softr is built with security in mind, which is critical for sensitive HR data. All data is encrypted in transit (TLS) and at rest, and your leave planner is hosted on secure, reliable infrastructure. Softr apps also give you granular control over who can see staff information. You can set up role-based permissions, manage employee access directly within your data source, set visibility rules for sensitive leave reasons, and apply global restrictions to protect personal records across your entire app.
For planners using Softr Databases, your data is stored in Softr's secure environment with SOC 2 Type II compliance and hosting in Europe (Germany). For apps connected to external data sources like Airtable or SQL, Softr doesn't store your sensitive employee data—it just displays it in real time based on your secure access settings. You're always in control of which manager can view or edit specific leave entries.
Softr also follows industry best practices for authentication and platform monitoring to help keep your staff's holiday and personal information safe.
It is fully production-ready. Unlike many AI tools that just "vibe code"—generating fragile, custom code for a calendar that might break under load—Softr builds your staff annual leave planner on top of a stable, business-grade foundation.
We handle the "boring 80%" (like secure login, database hosting, and granular leave permissions) natively, so you don't have to. This solves the "Day Two" problem of AI: you get the speed of instant generation for your HR team without the headache of managing raw, unreliable code. Your planner is secure, scalable for hundreds of employees, and ready for your staff to use from day one.
Softr is the first AI-native platform for building business software like leave planners. Unlike pure "vibe coding" tools that generate fragile code for calendars, or complex no-code tools that require weeks of manual setup for permissions, Softr's AI Co-Builder creates scheduling apps on top of a secure, production-ready foundation.
What sets it apart is the hybrid advantage: you can use AI to generate your leave database, request portal, and approval logic in minutes, then use visual controls for precise HR editing. You get the speed of AI with the reliability of business-grade infrastructure (auth, roles, and hosting) already built-in. It's designed for HR teams and department managers who want to move from an messy spreadsheet to a professional production planner on day one.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your leave planner to the rest of your HR stack. You can automate tasks using Softr Workflows, such as sending an automated email when leave is approved, or sync with tools like Google Calendar to show employee absences. Softr also supports REST API and webhooks for advanced workflows like updating payroll systems.
Whether you need to sync leave dates to a shared team calendar, trigger Slack notifications for new requests, or pull staff data from a legacy payroll tool, you can build it into your planner without writing code.
Describe what you need. Softr's AI builds your custom scheduling system in minutes.