Manage placements, track job statuses, and approve timesheets in an AI-powered tool built with AI to fit your staffing agency's workflow.




Customize your setup with the exact assignment views and recruiter steps your team needs. Add features as staffing processes evolve—no code.






Connect candidate profiles, job orders, and placement data from multiple tools—or manage everything in Softr Databases. Create one integrated system for agency updates.
Give recruiters and account managers the right tools and access. Set up secure logins, user groups, and granular permissions—no IT support needed.
Give recruiters, coordinators, and agency owners tailored access and dashboards, so each role sees just the tasks they need.
Give recruiters, coordinators, and agency owners tailored access and dashboards, so each role sees just the tasks they need.
Streamline your staffing processes with Softr Workflows. Trigger native automations for placement approvals to keep operations running smoothly.
Access and update your task management on the go. Recruiters can manage candidates and job statuses from any mobile device out of the box.
Use Google, email, or SSO logins to give your staffing team fast, secure access—no internal IT tickets needed for setup.
Keep candidate and employer data safe with SOC2 and GDPR compliance, plus fine-tuned access control at every level of your agency tool.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your task management system in minutes with AI. No manual setup or complex engineering needed.

Add features like placement approvals or recruitment analytics as your staffing workflows evolve—no rebuild needed.

Start with task management, then add candidate portals or client dashboards—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A task management temp agency app is a secure digital workspace where agency coordinators, temporary staff, and clients can collaborate on shift assignments, duties, and project milestones. It centralizes all task communication in one hub, eliminating the need for disjointed email threads or messy spreadsheets for tracking hourly work. This ensures your staffing operations stay organized while providing a professional, transparent experience for both your temps and the businesses you serve.
Softr is the first AI-native platform for building business software, making it the ideal solution for creating a task management system tailored specifically to the high-velocity needs of a temp agency. You can describe your specific staffing workflow to the AI Co-Builder to instantly generate a database for shifts, worker profiles, and client requirements—complete with pre-configured pages and logic.
You don't need to write any code. You can jumpstart your build with AI, use a recruitment template, or design from scratch. Everything runs on Softr Databases, our native relational engine, or you can sync with external tools like Airtable or Google Sheets where you might already track your talent pool. This flexibility gives you full control over the interface, allows you to set granular permissions so temps only see their assigned shifts, and lets you brand the app as your own agency's platform.
You can incorporate a variety of specialized features into your app to streamline agency operations. A high-performing task management app for temp agencies blends functional data blocks with AI efficiency:
- AI-Powered Intelligence – Use Ask AI to allow coordinators to query available staff availability conversationally, or set up Database AI Agents to automatically summarize worker experience levels for specific client roles.
- Vibe Coding Blocks – Create custom UI components—such as a specialized clock-in/clock-out interface—using the AI Code block to "vibe code" the exact functionality your agency needs.
- Softr Workflows – Design native automations, like an automatic SMS alert sent to a temp whenever a new shift task is assigned or a client approves a timesheet.
- Worker & Client Portals – Securely manage logins so staff only see their assigned tasks while clients can view the progress of the temps hired for their projects.
- Forms & Timesheets – Capture shift reports, expense uploads, and feedback using custom forms with file attachment capabilities.
- Performance Dashboards – Visualize agency KPIs, such as fill rates and total hours worked, using real-time charts.
- Kanban & Shift Lists – Manage your workflow with searchable tables for open roles or kanban boards to drag-and-drop temps through different onboarding stages.
Since everything is built using Softr’s drag-and-drop system, you can refine these features instantly without a developer. If your agency specializes in a new niche, simply update the portal or use Vibe Coding to add a custom industry-specific module.
Vibe coding allows you to move at the speed of your staffing needs by using AI to generate the exact agency features you require. To "vibe code" your task management app in Softr, simply describe your operational requirements—like complex shift rotations or specific skill-tagging for temps—to the AI Co-Builder. Softr then generates a production-ready application on top of a robust, secure framework.
While other tools might give you raw code that breaks easily, Softr manages the heavy lifting—like secure individual worker logins, shift databases, and role-based access—natively. This provides the agility of vibe coding without the technical debt of managing custom code. You describe the agency workflow, Softr builds the infrastructure, and your staff can start picking up tasks immediately.
Absolutely. You can manage a diverse portfolio of clients and hundreds of temporary staff members within a single task management app. Through Softr's user management, each client only sees the tasks and hours related to their specific contract, and each worker only sees their personal schedule. This is perfect for agencies that support multiple industries or have different internal recruitment teams managing separate talent pools.
Yes, you can start from zero. You don't need an existing database of candidates to build with Softr. If you are launching a new agency, you can use Softr Databases as your primary source of truth for shift logs, worker profiles, and client contacts. It is built directly into the platform for seamless performance.
However, if you are currently using tools like Airtable, Google Sheets, or HubSpot to track your applicants, you can connect them instantly. You can even use the REST API to pull data from external payroll or HRIS systems. You retain total control over how your agency's data is structured and presented to your users.
Softr Databases is the recommended choice for a task management temp agency app. It is a native, relational data source designed specifically for business applications, ensuring that shift updates and task completions are reflected instantly across the platform with high performance.
If you prefer to keep your worker data elsewhere, Softr connects to over 17 external sources including Airtable, Google Sheets, SmartSuite, and SQL databases. You can even combine sources—for example, storing worker profiles in Softr Databases while pulling billing data from HubSpot. Most connections support real-time, two-way sync, meaning when a temp marks a task as 'Complete' in the app, it updates your source database automatically.
Yes, Softr provides granular control over the experience for every person involved in the staffing process. You can customize the dashboard layouts so a temp worker sees a simplified 'Tasks for Today' view, while an agency admin sees a bird's-eye view of all active placements. Every page or data block can be filtered based on the logged-in user's profile.
You can define specific roles like 'Freelancer,' 'Onsite Manager,' or 'Client Admin.' For instance, freelancers can edit their own profile and task status but cannot see the hourly rate billed to the client. Conversely, the Client Admin can view all workers assigned to them but cannot access other clients' data. This ensures your agency operations remain secure, organized, and professional.
Yes, you can fully white-label your task management portal in Softr to build brand authority. You can add your agency’s logo, use your brand’s specific color palette and typography, and connect a custom domain (e.g., tasks.youragency.com). By removing Softr branding, you ensure that both your temporary staff and your corporate clients experience a unified brand identity that looks like a proprietary internal tool.
Yes, Softr offers extensive flexibility to tailor the design of your staffing portal. You can modify colors, fonts, and the overall page hierarchy to match your agency’s style. You decide which modules appear for your workers and how the data is organized visually.
To manage your staffing workflows, you can use various blocks tailored to your needs:
- Table blocks – for high-density shift lists and payroll summaries.
- List or Card blocks – to showcase worker profiles with photos and skill tags.
- Detail View – for deep dives into specific project requirements or task descriptions.
- Forms – for workers to submit daily logs or for clients to request new staff.
- Charts – to track agency growth or worker performance metrics.
- Calendar blocks – to offer an intuitive view of upcoming shift deadlines and availability.
Updating the design is as simple as using the visual builder, allowing your app to evolve as your agency scales.
Softr is built with enterprise-grade security to protect sensitive agency data, such as contract details and worker tax IDs. All data is encrypted using TLS in transit and at rest. Using role-based permissions, you ensure that sensitive task information or client data is only accessible to those with the proper credentials.
For apps using Softr Databases, your data is securely hosted in Europe (Germany) and is SOC 2 Type II compliant. If you connect to external sources like Airtable or SQL, Softr acts as a secure interface that displays data in real-time without storing it. You maintain absolute control over visibility rules and global restrictions to prevent unauthorized access to your staffing pipeline.
The app generated by Softr AI is fully production-ready for your agency's daily use. Unlike other AI tools that produce fragile code requiring constant maintenance, Softr builds your task management system on a stable, scalable foundation.
We provide native handling of essential business features like secure worker authentication, hosting, and granular data permissions from the start. This eliminates the technical debt usually associated with AI-generated software. Your app is ready to handle real shift assignments and client interactions from day one, allowing you to focus on recruitment rather than troubleshooting.
Softr is the first AI-native platform specifically optimized for business logic and internal software. Unlike "vibe coding" tools that simply output code snippets, or traditional no-code platforms that can take weeks to configure manually, Softr's AI Co-Builder generates a functional database and interface in minutes on a production-grade infrastructure.
The difference lies in the hybrid power: you get the speed of AI generation paired with the reliability of built-in business features like user roles and secure hosting. It enables non-technical agency owners to move from a task management concept to a live platform for their clients and workers immediately.
Yes. Softr supports robust native workflows and a wide array of integrations to connect your task management app with your existing agency stack. You can automate repetitive tasks using Softr Workflows—such as triggering an email when a task status changes—or connect with tools like Stripe for invoicing and Intercom for worker support.
With support for the REST API and webhooks, you can also pipe data to external payroll systems or job boards. Whether you need to automate shift reminders or sync contractor data across platforms, you can build these complex automations into your portal without writing code.
Go from idea to a live task management system for your temp agency in under an hour. Get started for free.