Track resources, manage supplies, and streamline operations with a custom inventory app tailored to your educational institution's needs


Build an inventory management system tailored to your school or department. Add only the features and views you need, and adapt as requirements change.
Connect spreadsheets, LMS, and other systems with real-time sync—or manage everything in Softr Databases. Create one source of truth for your educational resources.
Manage school inventory with secure, role-based access for staff. Set up permissions and track assets—no IT support required.
Give staff, teachers, or administrators tailored dashboards so each role can manage only the inventory relevant to them.
Give staff, teachers, or administrators tailored dashboards so each role can manage only the inventory relevant to them.
Connect with tools like Make, Zapier, or N8N to automate supply requests and track inventory updates.
Access and update inventory records on any device. Mobile-ready apps make managing school inventory easy wherever you are.
Let staff log in securely with Google, email, or SSO—giving fast access to inventory management tools.
Protect sensitive inventory records with SOC2 and GDPR compliance, plus strong access controls for all users.
Educators can ask AI about supplies, orders, or inventory status—quick answers delivered right in your Softr-powered system.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Set up your education inventory tracker in minutes using drag-and-drop blocks and templates.
Add features like asset tracking, requests, or alerts as your school’s needs change—no rebuild needed.
Manage inventory, staff requests, and reports—all in one place, with no extra software to buy.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












Education inventory management software is a secure platform designed for schools, universities, or educational organizations to track and manage their resources, such as textbooks, equipment, and classroom supplies. Staff can log in to monitor inventory levels, request items, submit maintenance tickets, and access reports—all in one place. This helps keep everything organized, reduces manual tracking, and ensures resources are available when needed.
Softr lets you build education inventory management software that works the way your school or organization operates. You can connect your existing data sources—like Airtable, Notion, or SQL—and set up a system where staff can log in, request supplies, check inventory status, and manage assets easily. There’s no need to code. You can start with a template or create your own layout, customize permissions so users only see relevant information, and brand the portal to match your institution. It’s quick to set up, simple to update, and flexible enough to grow with your needs.
You can include many useful features in your education inventory management software, depending on what your organization requires. Some popular options are:
\- User logins – so each staff member can access their own inventory requests and history
\- Custom dashboards – to display inventory summaries, low-stock alerts, or usage statistics
\- Request forms – for ordering supplies, checking out equipment, or submitting maintenance requests
\- File sharing – for uploading manuals, receipts, or warranty documents
\- Search and filters – to quickly locate specific items or categories
\- Tables, lists, and detail views – to display all inventory items, check-out logs, or maintenance records
\- Status updates – to communicate order progress or item availability
\- Charts – to visualize usage trends or budget allocation
\- Calendar view – for tracking equipment reservations or maintenance schedules
\- Permissions and roles – so different staff members only see the sections relevant to their roles
All these features can be built using Softr’s drag-and-drop blocks, with no need for coding. If your needs change, you can easily update the software.
No coding skills are needed. You can build your education inventory management software entirely through Softr’s visual editor. Everything from the layout to user permissions can be set up without writing a single line of code.
Yes. You can manage multiple schools or departments within a single education inventory management portal. Each user only sees the inventory data and resources assigned to their school or department, based on their login and role. This is ideal for district administrators, school boards, or educational institutions overseeing multiple locations or teams.
Softr supports a wide range of data sources that can be integrated with your education inventory management software. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also bring in data from other inventory systems using the REST API.
You’re not limited to just one source. You can integrate multiple data sources into your inventory app and display them together—so your education inventory management portal can pull in data from both Google Sheets and Airtable, for example. Most sources support real-time, two-way sync, so any changes in your app or data source stay in sync automatically.
Yes, Softr gives you full control over how users experience your education inventory management software. You can customize the layout, navigation, and content to match your school’s branding and workflow. Each page or section can be shown or hidden based on who’s logged in, so each user only sees the inventory and resources relevant to their role.
You can also set up different user roles, such as teacher, admin, or district manager—and define exactly what each role can view or edit. For example, teachers might only see their classroom inventory, while administrators can manage all inventory records. You can also create personalized views by filtering data based on the logged-in user.
This level of customization is especially useful when managing multiple schools, departments, or inventory locations in the same app. It helps keep the experience clean, secure, and tailored to each user.
Yes, you can. You don’t need to import your inventory data from another system to start using Softr for your education inventory management. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and works seamlessly with your inventory app.
But if you already track inventory in tools like Airtable, Google Sheets, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. You can even use the REST API connector to bring in data from other sources. Either way, you have full control over how your inventory data is structured and displayed in your education inventory management system.
Yes, you can fully white-label your education inventory management software in Softr. You can add your school or institution’s logo, brand colors, fonts, and use a custom domain so the platform feels like an integrated part of your organization. All Softr branding can be removed, so your staff and students only see your institution’s identity throughout their experience.
Absolutely. Softr gives you lots of flexibility to control the design and layout of your education inventory management software. You can adjust colors, fonts, spacing, and structure to match your school’s look and feel. Layouts can be organized to best display your inventory categories, request forms, or reservation systems, and you can decide how different users—like teachers, administrators, and students—see and interact with the platform.
To display your inventory data, you can add a variety of blocks depending on your needs:
\- Table blocks – to organize and track equipment, books, or classroom supplies
\- List or Card blocks – to highlight popular or frequently used items
\- Detail View – to show information for a single asset or request
\- Forms – for staff and students to submit inventory requests or report issues
\- Charts – to visualize inventory usage or trends
\- Calendar blocks – to manage bookings or reservation dates
If you need to update your content or design later, you can easily make changes right in the visual builder.
Softr is designed with security as a top priority. All data in your education inventory management software is encrypted both in transit (TLS) and at rest, with hosting on secure infrastructure. You have full control over user access—set up permissions based on user roles, manage users within your data source, apply visibility rules, and enforce restrictions so sensitive inventory data is protected.
If you’re using data sources like Airtable, Notion, or SQL, Softr doesn’t store your actual inventory data; it displays real-time information based on your access settings. You always control who can view or modify inventory records.
Softr also follows best practices for authentication, access control, and ongoing monitoring to help keep your institution’s information safe.
You can get started for free. Softr’s Free plan lets you build and publish one app—for example, your education inventory management software—with up to 10 users and 2 user groups. It supports all standard data sources like Softr Databases, Airtable, and Google Sheets.
If your inventory system needs to support more users or additional features, you can review the paid plans to find the best fit: <http://softr.io/pricing>
Softr is focused on making it easy to create user-friendly, fully functional apps—like education inventory management systems—without any need for coding. What sets Softr apart is how quickly you can go from idea to a working app, and how seamlessly it connects to your current data sources.
While some no-code platforms focus mainly on mobile apps (like Glide) or cater to developers (like Retool), Softr is designed for non-technical teams who want full control over layout, user experience, and permissions. You can build directly on top of data in Airtable, Google Sheets, Softr Databases, or SQL, and create secure, branded apps that teachers, staff, and students can log into.
Everything can be customized visually—from content and design to user-specific permissions. Since Softr includes user roles, forms, conditional logic, and API support out of the box, you won’t need to piece together multiple tools to launch a polished inventory management app.
Yes. Softr offers a wide range of integrations so you can connect your education inventory management software to the rest of your tech stack. You can use tools like Zapier, Make, and N8N to automate workflows—for example, sending inventory request notifications or updating records in another system. Softr also supports REST APIs and webhooks for more advanced integrations.
Whether you want to send data to another system, trigger automations when inventory is checked in or out, or display information from other tools, you can build these workflows right into your inventory management platform without any coding.