Manage student data, track communications, and streamline operations with a customizable CRM tailored for your school's needs.


Build a CRM that fits your school’s workflow. Add just the features you need for teachers, staff, or students, and adapt it as your needs change.
Connect spreadsheets, student information systems, and other tools with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your school.
Empower staff, teachers, and administrators with tailored access in a branded school CRM. Set up logins, user groups, and permissions in minutes.
Access your school CRM on desktop or mobile. Teachers and admins can manage records and updates anywhere.
Access your school CRM on desktop or mobile. Teachers and admins can manage records and updates anywhere.
Integrate with your school's existing tools to automate notifications, reminders, and reporting.
Give teachers, staff, and administrators unique dashboards—so each role sees only what they need.
Control who can view, edit, or manage student and school information with detailed permissions.
Keep student and school data secure. Softr complies with SOC2 and GDPR and offers robust access controls.
Staff can ask AI about student records or leads and get instant answers—right inside your school’s CRM, powered by Softr.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Launch your school CRM in minutes with drag-and-drop blocks and education-ready templates.
Add features for admissions, student records, or parent communication as your processes change.
Start with a CRM, then add staff portals, dashboards, or forms—all in one place for your school.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












A CRM software for schools is a secure online platform where school staff can manage relationships with students, parents, and alumni. It centralizes information like contact details, communication history, enrollment status, and important updates, helping your school streamline communication and keep everyone organized and informed. This makes it easier for teachers, administrators, and support staff to collaborate and provide the best experience for the school community.
Softr makes it simple to build a CRM for your school that fits your unique processes. You can connect your existing data—such as student records in Airtable, parent communications in Notion, or class schedules in monday.com—and create a secure portal where staff can log in, update student profiles, track interactions, and share important documents, all in one place.
You don’t need to code anything. Start with a template or build from scratch, customize layouts, control who sees what information, and brand the portal for your school. It’s easy to launch, simple to maintain, and flexible enough to grow as your school’s needs evolve. Everything stays organized and accessible.
You can include many useful features in your school’s CRM, depending on your specific needs. Some common examples include:
\- User logins – so each staff member can access relevant student or parent data
\- Custom dashboards – to view enrollment stats, communication logs, or academic progress
\- Forms – for admission inquiries, feedback, or permission slips
\- File sharing – for uploading and accessing report cards, transcripts, or policy documents
\- Search and filters – to quickly find students, parents, or class groups
\- Tables, lists, and detail views – to display class rosters, attendance, or event information
\- Comments or notes – to keep communication and updates in one centralized place
\- Charts – to visualize enrollment trends, grades, or participation
\- Calendar view – for tracking school events, parent meetings, or important deadlines
\- Permissions and roles – so different staff can only access what they need
All these features can be set up with Softr’s drag-and-drop blocks, with no coding required. If your processes change, it’s easy to update your CRM later.
No coding skills are necessary. You can build your school’s CRM entirely through Softr’s visual editor. Everything from data structure to user permissions and page layouts can be customized without writing a single line of code.
Yes. You can manage multiple schools, teachers, or student groups in a single CRM portal for schools. Each user only sees the content and data assigned to them based on their login and role. This is especially helpful for school administrators, teachers, and staff who need to work with different classes, departments, or even multiple school campuses within one system.
Softr supports a wide range of data sources, making it easy to connect your school data wherever it’s stored. You can integrate with Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also bring in school data from other systems using the REST API.
You’re not limited to just one source. You can mix and match data sources in the same CRM app, so for example, you could pull in student information from Airtable and staff schedules from Google Sheets at the same time. Most sources support real-time, two-way sync, so any updates in your app or the data source stay in sync automatically.
Yes, Softr gives you full control over how users interact with your school CRM portal. You can tailor the layout, navigation, and content to reflect your school’s branding and workflow. Each page or section can be shown or hidden depending on who’s logged in, so administrators, teachers, students, and parents each see only what’s relevant to them.
You can also set up different user roles, such as administrator, teacher, student, or parent—and define exactly what each role can view or edit. For example, teachers can access their own class lists and records, while administrators can manage all data. Personalized views can be created by filtering data based on the logged-in user.
This level of customization is especially valuable in a school environment, ensuring everyone has a secure and tailored experience that matches their responsibilities.
Yes, you can. You don’t need to have existing data in another tool to start building your CRM software for schools with Softr. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with any school management application you build.
However, if you already have data in tools like Airtable, Google Sheets, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. You can also use the REST API connector to bring in data from other sources. This gives you complete control over how your school data is organized and displayed in your CRM portal.
Yes, you can fully white-label your crm software for schools in Softr. You can use your school's logo, colors, fonts, and even set up a custom domain to make the CRM feel like a seamless extension of your institution. All Softr branding can be removed, so teachers, staff, students, and parents see only your school's identity throughout the experience.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your crm software for schools. You can adjust colors, fonts, spacing, and page structure to align with your school's branding. You can customize each page, choose which blocks are displayed where, and set what different users—like teachers, administrators, or parents—see when they log in.
To display your data, you can add the following types of blocks depending on your needs:
\- Table blocks – to show things like student lists, class schedules, or attendance records
\- List or Card blocks – to highlight teacher profiles, student achievements, or resources
\- Detail View – to show information like a student's record or a class overview
\- Forms – for collecting information from staff, parents, or students
\- Charts – for visualizing metrics like grades or enrollment statistics
\- Calendar blocks – to display events, exams, or parent-teacher meetings
If your content or design needs change, it's easy to update everything right in the visual builder.
Softr is designed with security as a priority. All information is encrypted both in transit (TLS) and at rest, and your school's CRM is hosted on reliable, secure infrastructure. You have full control over user permissions, allowing you to decide which teachers, staff, students, or parents can access specific information. You can manage users directly from your data source, apply visibility rules, and set global restrictions to protect sensitive student and school data.
If your CRM pulls data from sources like Airtable, Notion, or SQL, Softr doesn't store your information—it just displays it in real time based on your permission settings. You always maintain control over your data and who can view or edit it.
Softr also follows best practices for authentication, access control, and ongoing platform monitoring to help keep school data safe.
You can get started for free. Softr’s Free plan lets you publish one app with up to 10 app users and 2 user groups, and includes support for standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your school needs to accommodate more users or additional features, you can explore the paid plans, which offer expanded capabilities and support as your CRM grows.
Softr is designed to make it easy for schools to create fully functional, user-facing apps—like CRM systems, portals, and internal tools—without needing to code or hire developers. What stands out is how quickly schools can go from idea to a working CRM, and how well it connects with your existing school data sources.
Unlike some no-code tools that focus only on mobile or are geared toward developers, Softr is built for non-technical school staff who want full control over layout, user experience, and permissions. You can build on real-time data from sources like Airtable, Google Sheets, Softr Databases, or SQL, and create secure, branded apps that staff, teachers, students, or parents can log into.
Everything is customizable visually—from content and design to user access. With built-in support for roles, forms, conditional logic, and API integrations, you don’t need to rely on multiple tools to launch a polished school CRM.
Yes. Softr supports a wide range of integrations so you can connect your school’s CRM to other tools you already use. You can sync with platforms like Stripe for payments, Intercom for communication, and automate tasks using Zapier, Make, or N8N. Softr also supports REST API and webhooks for more advanced workflows.
Whether you need to send data to another system, trigger notifications based on student activity, or pull information from other school systems, you can build these automations into your CRM—no coding required.