Track bids, manage feedback, and view pipeline reports in an AI-powered client proposal tracker built with AI to fit your workflow.




Customize a client proposal tracker that looks sleek out of the box. Add only the features you need, and iterate as your team's needs evolve.





Connect spreadsheets, CRMs, and proposal documents with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business.
Give each client and teammate the right views and access in a branded portal. Set up secure logins, user groups, and permissions in minutes.
Softr apps are mobile-ready. Turn your tracker into a downloadable app in one click so you can review proposals and updates on the go.
Softr apps are mobile-ready. Turn your tracker into a downloadable app in one click so you can review proposals and updates on the go.
Build native automations with Softr Workflows to handle stage changes, client feedback collection, and instant status notifications automatically.
Provide separate logins for clients and sales reps, and create personalized dashboards that show each user only the proposals relevant to them.
Apply rules for different user roles. Customize who can view, edit, or approve proposals, ensuring granular control over your sales pipeline.
Protect confidential client information and bid documents from security threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your client proposal tracker in minutes with AI—no manual configuration or setup needed.

Add features like pipeline tracking, bid summaries, or automated notifications as your needs evolve.

Start with a tracker, then add client portals, dashboards, or shared forms—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A client proposal tracker is a secure space where your clients or team members can log in to access information, like pitch status updates, contract files, feedback forms, and approval timelines. It keeps all communication regarding a project bid in one place, so you don't have to rely on back-and-forth emails or messy spreadsheets. This makes it easier to stay organized and provide a high-end experience for potential business partners.
Softr is the first AI-native platform for building business software. It makes it easy to build a client proposal tracker that fits the way your sales or account management team works. You can describe your needs to the AI Co-Builder to instantly generate your database, pages, and logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools like Airtable, Google Sheets, HubSpot, and more. You have full control to adjust the layout visually, decide which prospective clients see which documents, and brand it to match your company styling. It's quick to get up and running, simple to update, and flexible enough to grow as your deal volume increases.
You can include a wide range of features in your client proposal tracker, depending on what your sales workflow looks like. A great client proposal tracker app usually mixes classic functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let sales reps query their deal data conversationally, or set up Database AI Agents to perform competitive analysis or draft follow-up notes based on proposal text.
- Vibe Coding Blocks – Build complex, custom UI elements—like a dynamic pricing calculator—using the AI Code block to "vibe code" exactly what you need.
- Softr Workflows – Build native automations (like an auto-alert for the legal team) that trigger notifications or sync data whenever a proposal status is updated to "Review Needed."
- User Portals & Logins – Securely manage access so each client only sees their own bid documents and pricing without seeing other competitors.
- Forms & Data Collection – Capture feedback or digital signatures with custom forms, file uploads, and conditional logic.
- Dashboards & Charts – Visualize your sales performance and win-rate metrics with real-time charts and summaries.
- Lists & Advanced Filtering – Display and manage your pipeline with searchable tables, kanban boards for deal stages, and detailed record views for every prospect.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. Need something more custom? Use the Vibe Coding block to generate a tailored progress bar for proposal approvals with AI.
Vibe coding is all about moving fast and using AI to build exactly what you need. You can "vibe code" a client proposal tracker in Softr by simply describing your requirements—such as tracking RFP deadlines and budget ranges—to the AI Co-Builder. Softr then generates a production-ready app on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the "boring 80%"—like client authentication, database logic for secure file access, and field security—natively. This means you get the speed of vibe coding without the "Day Two" headaches of managing raw code. You describe your sales process, Softr builds the tracker, and it’s ready for your team or clients to use instantly.
Yes. You can manage multiple clients or internal sales teams in a single portal. Each stakeholder only sees the specific proposals, contracts, and data assigned to them, based on their login and role. This is useful for agencies or enterprise sales organizations working with multiple high-value prospects simultaneously.
Yes, you can. You don't need to bring your proposal data from somewhere else to start building with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with any application you build.
But if you already have prospect lists or bid data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those too. You can also use the REST API connector to bring in data from contract management systems. Either way, you have full control over how your proposal records are structured and displayed in your portal.
Softr Databases is the recommended native, relational data source for Softr. It is built explicitly for business apps like a client proposal tracker, offering the highest performance, instant automation triggers for deal updates, and a lightning-fast experience because the data is native to the platform.
If you already have your client data elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable, Google Sheets, HubSpot, SmartSuite, BigQuery, and more. You can even integrate multiple data sources into the same app—so your portal could pull in proposal files from Softr Databases and lead contact info from HubSpot at once. Most sources support real-time, two-way sync, so any changes made by your sales team stay in sync automatically.
Yes, Softr gives you full control over how users experience your client proposal tracker. You can customize the layout, navigation, and content to match your brand and sales workflow. Each page or block can be shown or hidden based on who's logged in, so every prospect sees only the pricing and timelines relevant to their specific project.
You can also set up different user roles, such as client, account executive, or sales VP—and define exactly what each role can view or edit. For example, clients can view their contract draft, while internal sales managers can edit the commission rates. You can also create personalized views by filtering data based on the logged-in user.
This level of customization is especially useful when you're managing dozens of active bids in the same app. It helps keep the experience clean, secure, and tailored to each client's stage in the buying journey.
Yes, you can fully white-label your client proposal tracker in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the tracker feel like a natural extension of your agency's professional service. You can also remove all Softr branding, so your clients only see your company's identity throughout the proposal review process.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your client proposal tracker. You can adjust colors, fonts, spacing, and page structure to match your corporate brand. You can also choose how each page is laid out, decide which blocks go where, and set what clients see when they log in to check their bid status.
To display your proposal data, you can add different types of blocks depending on what you need:
- Table blocks – to show structured data like itemized service costs or project phases
- List or Card blocks – to highlight things like team member bios or case studies
- Detail View – to show one specific proposal at a time, including PDFs and descriptions
- Forms – for clients to submit questions or change requests
- Charts – to show projected ROI or project timelines
- Calendar blocks – to display pitch meetings or final presentation dates
If your sales process changes later, it's easy to go back and make updates right in the visual builder.
Softr is built with security in mind, which is critical for sensitive contract data. All data is encrypted in transit (TLS) and at rest, and your apps are hosted on secure, reliable infrastructure. Softr apps also give you full control over who can see and do what in your app. You can set up role-based permissions, manage sales users directly within your data source, set visibility rules, and apply global restrictions to protect sensitive pricing or legal terms across your entire app.
For apps using Softr Databases, your data is stored in Softr's secure environment, with all data hosted in Europe (Germany) and SOC 2 Type II compliance. For apps connected to external data sources like Airtable, Notion, or HubSpot, Softr doesn't store your sensitive data—it just displays it in real time based on your access settings. You're always in control of your data and who can view or edit it.
Softr also follows industry best practices for authentication, access control, and platform monitoring to help keep your proposal information safe.
It is fully production-ready. Unlike many AI tools that just "vibe code"—generating fragile, custom code that is hard to maintain or secure—Softr builds your client proposal tracker on top of a stable, business-grade foundation.
We handle the "boring 80%" (like login security, document hosting, and granular permissions) natively, so you don't have to. This solves the "Day Two" problem of AI: you get the speed of instant generation without the headache of managing raw, unreliable code. Your app is secure, scalable, and ready for your sales team to use with clients from day one.
Softr is the first AI-native platform for building business software like a client proposal tracker. Unlike pure "vibe coding" tools that generate fragile code, or traditional no-code tools that require manual configuration of every button, Softr's AI Co-Builder creates apps on top of a secure, production-ready foundation.
What sets it apart is the hybrid advantage: you can use AI to generate your deal database, app interface, and workflow logic in minutes, then use visual controls for precise editing. You get the speed of AI with the reliability of business-grade infrastructure (auth, roles, and permissions) already built-in. It's designed for sales and marketing teams who want to move from a manual process to a production-ready tracker on day one.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your client proposal tracker to the rest of your tech stack. You can automate tasks using Softr Workflows, such as sending a welcome email via Intercom when a proposal is accepted, or syncing with Stripe for initial deposits. Softr also supports REST API and webhooks for more advanced workflows like pushing data to a CRM.
Whether you need to send contract data to another system, trigger Slack alerts based on client views, or display information from other sales tools, you can build it into your tracker without writing code.
Describe what you need. Softr's AI builds your client proposal tracker in minutes.