Employee Onboarding Template

IT & Operations
HR & Recruiting
Customer Support/Success
Sales & Customers
Startup

Give new hires an easy way to view and track their onboarding tasks in one place.

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Why create an employee onboarding app with Softr?


This free employee onboarding template lets you build a custom app on top of Airtable or Google Sheets data, so you can give your new hires a smooth onboarding experience.


HR teams or managers can create and assign tasks to new hires, track their progress, upload onboarding resources, and manage team member profiles. Meanwhile, new joiners can see all the onboarding tasks they have to complete, track progress on a Kanban board, download or view onboarding resources, and reference the team directory. 

What can I do with this employee onboarding template?

The main purpose of this template is to manage the new employee onboarding experience from start to finish.
Here are the workflows it supports:

Account management

Provide separate logins and permission levels for admins, managers, and employees.

Task management

Create tasks for your new team members that they can manage from a Kanban board.

Resource sharing

Include a list of company resources to help new employees get up and running faster.

Team directory

Introduce new hires to the team and give them an easy-to-reference team directory.

Search and filter

Make it easy for employees to find any task, resource, or team member quickly.

Responsive design

Allow users to access the platform from any device.

derek thurber

“Softr has allowed our company to think innovatively about our resources. It has organized everything from our team events, to detailed and categorized project notes so that we can always be on top of correspondence happening throughout the team.”

Rachel Quimby Business Strategy Manager, DCW Cost Management

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How the employee onboarding template works


To start using this template, all you need to do is:



  • Click Use template
  • Sign up or log in to your Softr account (it’s free, no credit card required!)
  • Connect your data source (Airtable or Google Sheets)
  • Map your data to pre-set fields and pages to replace mock data (the template comes with a database that includes mock data that you can start customizing right away)
  • Set up user groups and permissions
  • Test each workflow, integrating with other tools as needed (e.g. Zapier, Make, Stripe)
  • Publish and share the URL


For a more detailed overview, check out our tutorial:

Dan Smith

“I’ve been impressed with the flexility of Softr. The ability to pull data from different Airtable bases into different blocks and display them on one page was one of the main reasons I chose Softr.”

Dan Smith, Director, DS Automative

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Frequently asked questions

We normally distinguish between 4 phases of the onboarding process: - Phase 1: Preboarding. As soon as the employee accepts the job offer, they start their first day at a new job. - Phase 2: Onboarding and welcoming new employees. This includes orientation and introduction to management and colleagues. - Phase 3: Training. The employee is given a clear picture of what to expect at a new job. This phase can include such activities as workshops, seminars, and shadowing. - Phase 4: Transition to the new role. Finally the employee takes full responsibility of the job and becomes a full-fledged team member.

As soon as you click the Use the template button, you'll be immediately taken to Softr studio and can start working on the template. If you don't have a Softr account, you'll be prompted to register first (a Free account will work just fine).

All the Softr templates are completely free of charge and can be used with any of the Softr subscription plans. However, Free and Starter plans have a limitation on the number of application users, so you might need to consider a higher subscription plan if you need more people to have access.

Build a custom employee onboarding portal today

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