7 best wiki software tools to try in 2025

Winona Rajamohan • Published on Jan 27, 2025 • 13 min read

Internal communication is about more than just pulling documents into the right places. It’s about creating belonging by helping team members understand their role in the organization and how they can deliver impact.


Although effective knowledge management and documentation are far from being new best practices, they remain challenging for many big and small companies. A 2023 survey by Adobe discovered found that 88% of surveyed employees find collaborative work difficult. The effects of this challenge become even more apparent in distributed workforces.


Balancing daily tasks, managing different business applications, and driving cross-functional communication have made it harder for employees to stay on top of what they should do next. Thirty percent of employees still lack the right internal collaboration technologies.


A team wiki software helps teams build an internal communication engine emphasizing strong documentation and effective collaboration. It allows teams to centralize resources while giving employees the reigns to create shared resources that document goals and next steps, timely updates, and clear points of accountability. Let’s look at the best wiki software for different business needs.

What is wiki software?

A wiki software is an organization’s digital library of essential information. It’s a platform that gives internal employees or external stakeholders easy access to resources like policies, standard operating procedures (SOPs), training materials, tutorials, meeting notes, and more. But unlike plain document management software or company drives, wiki software is dynamic, with easy-to-use and real-time collaborative tools.


To illustrate the collaborative nature of a wiki, look no further than Wikipedia. Wikipedia is a public project powered by one of the open-source wiki software listed later in this article! It’s written and maintained by volunteers.


Team wiki software is built on the benefits of public open-source wikis, like flexibility, version control, and content searchability, to make it easier for accountable employees to share and maintain accurate company knowledge. Business wiki software has now evolved to prioritize intuitive user experience and enhanced data security for companies to store confidential information, stay on top of version control efforts, and integrate with business applications.

Build a custom wiki that fits your business

No code, no learning curve, no hassle. Powered by your data.

Build a custom wiki that fits your business

No code, no learning curve, no hassle. Powered by your data.

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