Automate rent invoices and track expenses in an AI-powered billing system built with AI you customize to fit your property workflow.




Customize your property management billing software with exact steps and views your team needs. Add features as processes evolve—no code needed.




Connect rent records, lease documents, and maintenance expenses from multiple tools—or manage everything in Softr Databases. Create one source of truth for your properties.
Give tenants and property managers the right views and access. Set up secure logins, user groups, and granular permissions—no IT support needed.
Softr apps are mobile-ready. Let managers track billing on-site by turning your software into a downloadable app in one click with Softr's PWA.
Softr apps are mobile-ready. Let managers track billing on-site by turning your software into a downloadable app in one click with Softr's PWA.
Build native automations to handle rent invoices, late payment alerts, and document updates automatically whenever billing records are changed.
Provide separate logins for tenants, owners, and staff, and create personalized billing dashboards for each specific user group.
Apply rules for different roles. Customize who can view invoices, edit expenses, or manage leases at even the most granular level.
Protect sensitive financial information and tenant data from threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your property management billing software in minutes with AI—no manual setup or complex coding needed.

Add features like automated late alerts, expense tracking, or reporting as your portfolio grows—no rebuild needed.

Start with billing, then add tenant portals, maintenance trackers, or dashboards—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Property management billing software is a secure digital environment where property managers, landlords, and tenants can manage financial transactions, such as rent payments, maintenance fees, and utility re-billing. It centralizes all invoicing and payment tracking in one place, eliminating the need for manual spreadsheets or chasing paper checks. This ensures that financial records stay organized and provides a professional payment experience for your residents and owners.
Softr is the first AI-native platform for building business software, making it uniquely suited to create property management billing software that matches your specific portfolio needs. You can describe your billing requirements to the AI Co-Builder to instantly generate your tenant databases, payment pages, and automation logic—all designed to be secure and connected from the start.
You don't need to write a single line of code. You can begin by generating with AI, using a specialized template, or building from the ground up. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect your existing data from tools like Airtable, Google Sheets, or HubSpot. You have full creative control over the layout, the ability to define granular permissions for tenants versus owners, and the power to brand the software with your property management firm's identity.
You can include a wide range of features in your property management billing software to streamline your financial operations. A robust billing app usually combines functional data blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let staff query rent collection trends conversationally, or set up Database AI Agents to automatically categorize and reconcile incoming maintenance expenses.
- Vibe Coding Blocks – Build complex, custom UI elements—like a dynamic lease summary or visual unit map—using the AI Code block to "vibe code" exactly what your property portfolio requires.
- Softr Workflows – Build native automations (like automated rent reminders or late fee triggers) that notify tenants and update payment statuses whenever a due date passes or a button is clicked.
- User Portals & Logins – Securely manage access so tenants only see their own invoices while property owners can view high-level portfolio performance.
- Forms & Data Collection – Capture move-in fees and security deposit details with custom forms, document uploads, and conditional logic.
- Dashboards & Charts – Visualize your properties' financial health, such as occupancy rates and monthly revenue, with real-time charts and summaries.
- Lists & Advanced Filtering – Display and manage your units with searchable tables, kanban boards for maintenance requests, and detailed invoice record views.
Everything is built using Softr's drag-and-drop system, and you can always use the Vibe Coding block to generate a tailored accounting component with AI if your needs change.
Vibe coding is the fastest way to build custom financial tools by using AI to translate your ideas into software. You can "vibe code" property management billing software in Softr by simply describing your specific logic—such as tiered management fees or utility split calculations—to the AI Co-Builder. Softr then generates a production-ready billing application on a stable, secure foundation.
Unlike other tools that generate raw, unmanaged code, Softr handles the critical "boring 80%"—including secure payment processing, user authentication, and data logic—natively. This means you get the speed of vibe coding without the technical debt of managing raw code. You describe the billing workflow, Softr builds it, and your tenants can start paying rent immediately.
Yes. You can manage multiple property complexes or diverse teams in a single billing portal. Each tenant only sees their own rent statements and lease documents, while specific property managers only see the data related to the buildings they oversee. This is ideal for management firms overseeing a large portfolio of commercial and residential stakeholders.
Yes, you can. You don't need to have a pre-existing database to start building with Softr. If you're starting a new management firm, you can use Softr Databases, which is built into the platform and handles relational data like linking tenants to specific units and invoices perfectly.
However, if you already have property data in tools like Airtable, Google Sheets, or SQL, you can connect those too. You can even use the REST API connector to bring in data from legacy property management systems. You retain full control over how your lease structures and financial data are organized and displayed.
Softr Databases is the recommended native data source for property management billing software. It is built for business apps, offering high performance for financial records, instant automation for payment triggers, and a fast experience because the data is native to the platform.
If you store your property data elsewhere, Softr connects to 17+ external sources including Airtable, Google Sheets, HubSpot, SmartSuite, and BigQuery. You can even combine sources—for example, pulling lease terms from Softr Databases while syncing payment histories from HubSpot. Most sources support real-time, two-way sync, ensuring your billing statuses stay updated automatically.
Yes, Softr gives you full control over how different users interact with your property management billing software. You can customize the dashboard and navigation to match your management brand. Each payment block or report can be shown or hidden based on the user's role, ensuring a tenant only sees their ledger while an owner can see an entire building's profit and loss.
You can set up specific roles—such as Tenant, Property Manager, or Maintenance Staff—and define exactly what data each can view or edit. For instance, tenants can upload proof of payment, while managers can approve or dispute those records. This level of customization ensures a secure, personalized, and professional experience for every individual in your property ecosystem.
Yes, you can fully white-label your billing software in Softr. You can use your own firm's logo, brand colors, fonts, and a custom domain (like billing.youragency.com) to make the experience feel like a proprietary tool. You can also remove all Softr branding, so your residents and owners see only your professional identity throughout their billing journey.
Yes, you can. Softr provides extensive flexibility to control the design and layout of your billing portal. You can adjust the visual theme to match your branding and decide exactly how financial data is presented to your users.
To display your property and billing data, you can add various building blocks:
- Table blocks – to show structured lists of monthly rent rolls or past invoices.
- List or Card blocks – to display property listings or available units.
- Detail View – to provide a deep dive into a specific tenant's payment history.
- Forms – for maintenance requests or move-in applications.
- Charts – to visualize monthly revenue and delinquency rates.
- Calendar blocks – to track lease renewal dates and inspection deadlines.
If your billing categories or design preferences change as your portfolio grows, you can easily make updates in the visual builder without any downtime.
Softr is built with enterprise-grade security to protect sensitive financial information. All billing data is encrypted in transit and at rest. Your software also allows for strict role-based permissions, ensuring that sensitive data like social security numbers or banking details are only visible to authorized personnel.
For apps using Softr Databases, data is stored in a secure environment in Germany with SOC 2 Type II compliance. For apps connected to external sources like Airtable or SQL, Softr displays data in real time without storing it, meaning you maintain complete sovereignty over your financial records. Softr follows industry best practices for platform monitoring to ensure your property management operations remain safe.
It is fully production-ready. While many AI tools merely "vibe code" prototypes that are difficult to scale, Softr builds your billing software on a professional, stable foundation.
We handle the critical infrastructure—like secure tenant logins, hosting, and granular data permissions—natively. This solves the long-term maintenance problem of AI-generated tools: you get the speed of instant generation with the reliability of software that can handle real rent payments and sensitive lease data from day one.
Softr is the first AI-native platform specifically designed for business software. Unlike simple form builders or rigid property management SaaS, Softr's AI Co-Builder allows you to generate a custom database and billing logic in minutes, then refine it with a visual editor.
You benefit from a hybrid advantage: the speed of AI generation combined with high-grade infrastructure like built-in authentication and roles. It is designed for property managers who need a custom solution for their unique leasing workflows but don't want to spend months on development or manage fragile, custom code.
Yes. Softr supports powerful native workflows and integrations to connect your billing portal to your existing property management stack. You can automate tasks like sending PDF invoices via Softr Workflows, or integrate with Stripe for online rent collection and Intercom for tenant support. Softr also supports the REST API and webhooks for advanced automated reporting.
Whether you need to sync data with an external accounting system or trigger an email when a lease is signed, you can build these automated workflows into your portal without writing code.
Describe your workflow. Softr's AI builds your custom property management billing software in minutes.