Manage properties, track tenants, and streamline operations with a custom solution tailored to your real estate rental business needs.


Customize your rental management system with the views and tools your team relies on. Add only what you need now, and adapt as you grow.
Connect spreadsheets, property management tools, and CRM systems with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your rental business.
Empower property managers, leasing agents, and admins with tailored tools and access. Set up secure logins, user groups, and granular permissions in minutes—no coding needed.
Give property managers, maintenance staff, and finance teams tailored access and dashboards—all see only relevant data.
Give property managers, maintenance staff, and finance teams tailored access and dashboards—all see only relevant data.
Connect with tools like Make, Zapier, or N8N to automate tenant notifications, rent reminders, or maintenance requests.
Property management teams can access and update rental data on the go. All apps are mobile-ready out of the box.
Enable Google, email, or SSO logins to give your team fast, secure access to rental information—no IT requested.
Protect tenant and property data with SOC2 and GDPR compliance, plus fine-tuned access control for your team.
Let AI handle tenant questions, lease info, and payments—directly inside your rental management system for instant answers.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Launch your rental management ERP in minutes with drag-and-drop blocks and ready-made templates.
Easily add features like lease tracking, maintenance requests, or payment workflows as your needs change.
Manage properties, tenants, payments, and reports—all in one place, with no extra tools or logins.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












A real estate rental management system is a secure online platform where landlords, property managers, and tenants can access and manage rental property information. It centralizes everything from lease documents and payment records to maintenance requests and tenant communication, making it easier to stay organized and provide a seamless rental experience for everyone involved.
Softr makes it easy to build a real estate rental management system that fits the way your property management team operates. You can connect your existing data—such as tenant information in Airtable, maintenance logs in Notion, or payment records in SQL—and set up a portal where tenants and landlords can log in, view updates, make payments, submit maintenance requests, and access important documents all in one place.
You don’t need to code anything. You can start with a template or build your system from scratch, customize the layout, manage user permissions, and brand it to match your company. It’s fast to set up, easy to update, and flexible enough to handle everything from single units to large property portfolios.
You can add a wide variety of features to your real estate rental management system, depending on what your workflow requires. Some common features include:
\- User logins – so each landlord, property manager, or tenant can access their own relevant information
\- Custom dashboards – to display rent status, lease details, or maintenance updates
\- Forms – for tenant applications, maintenance requests, or feedback
\- File sharing – so leases, inspection reports, and receipts can be securely uploaded and downloaded
\- Search and filters – to help users quickly find specific properties, tenants, or documents
\- Tables, lists, and detail views – to manage units, lease agreements, or maintenance logs
\- Comments or status updates – to keep communication about issues or inquiries organized
\- Charts – to visualize rental income, vacancy rates, or maintenance trends
\- Calendar view – for tracking rent due dates, inspections, or upcoming lease expirations
\- Permissions and roles – so landlords, property managers, and tenants only see the information that applies to them
Everything is built using Softr’s drag-and-drop blocks, so you can create and modify these features without coding. If your needs change, it’s simple to update your management system later.
No coding is required. You can build your real estate rental management system entirely in Softr’s visual editor. Everything from the layout to user roles and permissions can be customized without writing a single line of code.
Yes. You can manage multiple property owners, tenants, and property managers in a single real estate rental management system. Each user sees only the properties and information relevant to them, based on their login and role. This is ideal for rental agencies, property managers, or landlords who oversee several properties and need to coordinate with different stakeholders.
Softr supports a wide range of data sources for your real estate rental management system. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also integrate data from other sources using the REST API.
There’s no need to limit yourself to a single data source. You can pull in property, tenant, and lease data from different platforms and display them together in your rental management dashboard. Most connections support real-time, two-way sync, so changes in your system or data source stay up to date automatically.
Yes, Softr allows you to fully customize how users interact with your real estate rental management system. You can adjust the layout, navigation, and content to fit your brand and the specific needs of your rental operations. Each page or feature can be shown or hidden based on who’s logged in, so property owners, tenants, and managers see only what’s relevant to them.
You can also define user roles—like tenant, property owner, or admin—and decide exactly what each group can view or update. For example, tenants might only access their own lease details, while property managers can see and manage all property records. You can create tailored dashboards and filtered views based on the logged-in user to keep things organized, secure, and efficient for everyone involved in your rental business.
Yes, you can. You don’t need to bring your property or tenant data from another tool to start building your real estate rental management system with Softr. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and integrates seamlessly with your rental management application.
If you already track your properties, tenants, or leases in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. Plus, the REST API connector lets you bring in data from additional sources. Either way, you have full control over how property and tenant information is organized and displayed in your system.
Yes, you can fully white-label your real estate rental management system in Softr. You can use your own logo, brand colors, fonts, and a custom domain to make the platform feel like a seamless part of your property management business. All Softr branding can be removed, so your property owners and tenants only see your company’s identity throughout their experience.
Absolutely. Softr gives you extensive flexibility to customize the design and layout of your real estate rental management system. You can adjust colors, fonts, spacing, and organize the page structure to fit your brand and operational needs. Choose how each page is arranged, select which blocks go where, and set up different views for property managers, landlords, or tenants when they log in.
To display your property and rental data, you can add various types of blocks:
\- Table blocks – to show structured data like property listings, lease agreements, or maintenance requests
\- List or Card blocks – to feature rental units, tenant profiles, or owner contacts
\- Detail View – to display a single property or tenant profile at a time
\- Forms – for submitting rental applications, maintenance requests, or feedback
\- Charts – to visualize occupancy rates or rental income
\- Calendar blocks – to show lease expirations, viewing appointments, or maintenance schedules
If your layout or content needs change, you can easily update everything right in the visual builder.
Softr is built with security in mind. All data for your real estate rental management system is encrypted in transit (TLS) and at rest, and the platform is hosted on secure, reliable infrastructure. You have complete control over who can access specific information in your system. Set up role-based permissions, manage users directly in your data source, apply visibility rules, and implement global restrictions to protect sensitive property and tenant data across your entire app.
If you connect your system to external data sources like Airtable, Notion, or SQL, Softr does not store your data—it simply displays it in real-time based on your settings. You maintain full control over your property information and who can view or edit it.
Softr also follows industry best practices for authentication, access control, and continuous monitoring, keeping your rental management data safe.
You can get started for free. Softr’s Free plan allows you to publish one app with up to 10 app users and 2 user groups, and includes support for standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your rental management system needs to serve more users or access advanced features, you can explore Softr’s paid plans here: <http://softr.io/pricing>
Softr makes it easy to create robust, user-facing apps—like real estate rental management systems—without writing any code or hiring developers. Its main advantage is how quickly you can go from an idea to a working app, and how seamlessly it integrates with your existing property data sources.
Unlike some no-code tools that focus on mobile apps (like Glide) or are more developer-oriented (like Retool), Softr is designed for non-technical property managers who want full control over layout, user experience, and permissions. You can build on top of real-time data from Airtable, Google Sheets, Softr Databases, or SQL, and provide secure, branded experiences for property owners, tenants, and staff.
Everything can be customized visually—from property listings and forms to user access and dashboards. With built-in features like user roles, conditional logic, and API support, you don’t need extra tools to deliver a polished rental management platform.
Yes. Softr supports a wide range of integrations, so you can connect your real estate rental management system to your broader tech stack. For example, you can sync with Stripe for rent payments, Intercom for tenant communication, and automate tasks using Zapier, Make, or N8N. Softr also supports REST API and webhooks for more complex workflows.
Whether you want to automate rent reminders, trigger maintenance requests, or integrate with property accounting tools, you can build these automations into your system—without any coding required.