Manage creative tasks, approve assets, and track timelines in an AI-powered app built with AI to fit your agency's unique workflow.




Customize a design project management app that looks sleek out of the box. Add only the features you need, and iterate as your workflows evolve.





Connect asset folders, project trackers, and client lists with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your agency.
Give each client and designer the right views and access in a branded portal. Set up secure logins, user groups, and permissions in minutes.
All apps are mobile-ready by default. Designers can review tasks or upload files from any device—no extra design work needed.
All apps are mobile-ready by default. Designers can review tasks or upload files from any device—no extra design work needed.
Build native automations to handle status updates, client notifications, and file approvals automatically whenever records are changed.
Provide separate logins for clients and creative staff, and create personalized dashboards for each user to track their specific projects.
Apply rules for different user groups. Customize who can view, edit, or approve design assets at even the most granular level.
Protect sensitive creative assets from security threats. Softr is fully compliant with SOC2 and GDPR regulations for total peace of mind.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your design project management app in minutes with AI—no manual configuration or setup needed.

Add features like client approval workflows, time tracking, or automated briefs as your agency grows.

Start with project tracking, then add client portals and team dashboards—all in one place without extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A design project management app is a secure, centralized space where creative teams and stakeholders can collaborate on projects, track visual assets, and manage feedback loops. It keeps all design briefs, brand guidelines, file iterations, and approval timelines in one place, so you don't have to rely on fragmented email threads or messy shared folders. This makes it easier to stay organized and provide a more professional experience for both your creative staff and business clients.
Softr is the first AI-native platform for building business software, making it the ideal tool to build a design project management app that fits the specific way your creative agency or in-house team operates. You can describe your specific workflow—like tracking high-fidelity mockups or coordinating sprint reviews—to the AI Co-Builder to instantly generate your database, project pages, and approval logic, all fully connected and secure.
You don't need to write a single line of code. You can start by generating with AI, using a pre-built project management template, or building from scratch. Everything runs on Softr Databases, or you can sync with external tools where your team might already work, like Airtable or Google Sheets. You have full surface-level control to adjust the layout visually, implement granular permissions for freelancers versus clients, and brand the app to match your studio's aesthetic. It's fast to launch, simple to evolve, and flexible enough to scale as your design portfolio grows.
You can include a wide range of features in your design project management app to streamline your creative production. A great design app usually blends functional project blocks with AI-powered creative intelligence:
- AI-Powered Intelligence – Use Ask AI to let project managers query project statuses conversationally, or set up Database AI Agents to automatically summarize long creative briefs or categorize brand assets.
- Vibe Coding Blocks – Build custom UI elements—like a specialized color palette previewer or a mood board viewer—using the AI Code block to "vibe code" exactly what your designers need.
- Softr Workflows – Build native automations, such as an automated Slack notification when a design is marked as "Ready for Review," ensuring work moves smoothly through the pipeline.
- User Portals & Logins – Securely manage access so that clients only see their specific project portfolios while lead designers maintain a view of all active accounts.
- Forms & Data Collection – Capture project intake requests with custom forms, allowing clients to upload reference files and specify requirements via conditional logic.
- Dashboards & Charts – Visualize your team's throughput and deadlines with real-time charts showing project velocity or billable hour summaries.
- Lists & Advanced Filtering – Display and manage design tasks with searchable tables, kanban boards for workflow stages, and detailed record views for specific assets.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without coding. If you need a more specific design tool, use the Vibe Coding block to generate a tailored component. As your design methodology changes, updating the app is a simple visual edit.
Vibe coding is all about moving fast and using AI to build the exact creative toolkit you need. You can "vibe code" a design project management app in Softr by simply describing your requirements—like tracking Figma links or managing revision history—to the AI Co-Builder. Softr then generates a production-ready application on top of a stable, secure foundation.
Unlike other tools that just output raw, fragile code that requires a developer to maintain, Softr handles the high-stakes backend work—like secure file storage, user authentication, and relational database logic—natively. This means you get the speed of vibe coding without the technical debt of managing raw code. You describe the design workflow, Softr builds it, and it’s ready for your creative team and clients to use instantly.
Yes. You can manage multiple design teams or client accounts within a single app. Each user only sees the specific design projects, brand assets, and feedback threads assigned to them based on their login and role. This is particularly useful for design agencies working with multiple clients who need to keep their assets private from one another.
Yes, you can. You don't need an existing spreadsheet or database to start building your design project management app. If you're starting fresh, you can use Softr Databases, which is built into the platform to handle relational design data like projects linked to specific designers and tasks.
However, if you already track your projects in tools like Airtable, Google Sheets, HubSpot, or Notion, you can connect those in seconds. You can even use the REST API to pull in data from other design-specific tools. Either way, you have complete control over how your creative data is structured and presented.
Softr Databases is the recommended native data source for design project management apps. It is built specifically for business software, offering high performance, instant automation triggers, and a lightning-fast experience to keep your team moving between tasks quickly because the data is native to the platform.
If you prefer to keep your project records elsewhere, Softr also connects to over 17 external data sources, including Airtable, Google Sheets, HubSpot, SmartSuite, and BigQuery. You can even combine sources—for example, pulling client billing information from HubSpot while managing active design tasks in Softr Databases. Most sources support real-time sync, ensuring that project updates made in your app are reflected everywhere automatically.
Yes, Softr gives you full control over how your team and clients interact with the design project management app. You can customize the layout, navigation, and sidebar to match your studio's workflow. Each specific page or functional block can be shown or hidden based on user roles, so designers see their task lists while clients see only high-level status updates and final deliverables.
You can set up sophisticated roles—such as Art Director, Freelancer, or Stakeholder—and define exactly what each can view or edit. For instance, an Art Director can edit all project timelines, while a client can only comment on specific design records. This level of customization ensures a clean, secure, and professional experience tailored to every member of the creative process.
Yes, you can fully white-label your design project management app in Softr. You can use your own studio logo, brand color palette, custom fonts, and a custom domain to ensure the app feels like a proprietary part of your service offering. You can also remove all Softr branding, providing a seamless experience where your clients only see your company's identity whenever they log in to review work.
Yes, you can. Softr provides deep flexibility to control both the design and the functional layout of your app. You can adjust the visual styles to meet your aesthetic standards and structure pages to match your project lifecycle.
To display your design data, you can choose from various blocks tailored to the use case:
- Table blocks – to track structured tasks, due dates, and budgets.
- List or Card blocks – to showcase visual design mockups or mood boards.
- Detail View – to provide a dedicated workspace for a single project or asset.
- Forms – for creative brief intakes and feedback submissions.
- Charts – to track project progress and resource allocation.
- Calendar blocks – to visualize design deadlines and print schedules.
If your studio's process evolves, you can easily tweak the design or add new blocks directly in the visual builder.
Softr is built with enterprise-grade security to protect your proprietary designs. All data is encrypted in transit and at rest, and apps are hosted on secure, SOC 2 Type II compliant infrastructure in Germany. You maintain full control over asset visibility; you can set up role-based permissions to ensure that sensitive brand assets never leak between clients.
For apps using Softr Databases, your project information is stored in our secure, high-performance environment. If you connect to external sources like Airtable or SQL, Softr doesn't store your data locally—it simply displays it in real-time according to your specific access settings. Softr follows industry best practices for platform monitoring and authentication to keep your creative intellectual property safe.
It is fully production-ready. Unlike experimental AI tools that only output fragile, custom code that is difficult to maintain, Softr builds your design project management app on top of a stable, business-ready foundation.
We handle the critical infrastructure—like user authentication, secure image hosting, and granular data permissions—natively. This solves the "Day Two" problem of AI: you get the speed of an instantly generated app without the risk of managing unreliable code. Your app is secure, scalable, and ready for your designers and clients to start collaborating on day one.
Softr is the first AI-native platform for building custom business software. Unlike generic project management tools that force you into a fixed workflow, or complex no-code tools that require manual configuration, Softr's AI Co-Builder creates a tailored app on top of a secure, production-ready foundation.
The key difference is the hybrid advantage: you can use AI to generate your unique design database and app logic in minutes, then use visual controls for pixel-perfect editing. You get the agility of AI with the reliability of built-in business features like roles and permissions. It’s designed for creative teams who want a bespoke solution without the cost of a developer.
Yes. Softr supports powerful native workflows and a wide range of integrations to connect your design management app to your full creative stack. You can automate tasks like sending project alerts via Softr Workflows or sync with tools like Stripe for project invoicing and Intercom for client support. Softr also supports the REST API and webhooks for more complex connections, such as triggering an export to a cloud storage provider once a design is approved. Whether you need to sync data with other systems or trigger actions based on designer milestones, you can build it all without writing code.
Describe what you need. Softr's AI builds your design management tool in minutes.