Manage time off requests and view balances in an AI-powered leave tracker built with AI to fit your company's own internal workflow.




Customize your leave tracker setup with the exact steps and views your team needs. Add features as processes evolve—no code needed at any stage.






Connect HR records, spreadsheets, and schedules with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your company's time off.
Give employees and managers the right views in a branded portal. Set up secure logins, user groups, and specific leave permissions in minutes.
Your leave tracker is mobile-ready by default. Staff can request time off from their phones using Softr's PWA—no extra design needed.
Your leave tracker is mobile-ready by default. Staff can request time off from their phones using Softr's PWA—no extra design needed.
Build native automations to handle manager notifications, status updates, and balance deductions automatically whenever requests are approved.
Provide separate views for employees to see balances and managers to approve requests, creating personalized dashboards for every role.
Apply rules for different teams. Customize who can view department calendars and which managers can approve requests at a granular level.
Protect sensitive employee information from security threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your leave tracker in minutes with AI—no manual setup or complex configuration needed.

Add features like approval chains, holiday calendars, or balance reporting as your team grows.

Start with a leave tracker, then add employee portals, directories, or forms—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A leave tracker is a secure employee portal where your team can log in to view their remaining holiday balance, request time off, and track approval statuses. It centralizes all absence management in one place, replacing fragmented emails or messy spreadsheets. This makes it easier for HR managers and team leads to stay organized while providing a transparent, professional experience for employees.
Softr is the first AI-native platform for building business software, making it the ideal choice for a custom leave tracker. You can describe your specific HR policies to the AI Co-Builder to instantly generate your employee database, time-off request pages, and approval logic—all fully connected and secure.
You don't need to code anything. You can start by generating with AI, using a pre-built template, or building your leave system from scratch. Everything runs on Softr Databases, or you can sync with your existing employee data in Airtable, Google Sheets, or HubSpot. You have full control to customize the approval workflows, set different holiday quotas for roles, and brand it for your company. It's fast to launch and flexible enough to scale as your team grows.
You can include a wide range of features in your leave tracker to streamline HR operations. A high-quality leave portal typically combines standard tracking blocks with AI-powered automation:
- AI-Powered Intelligence – Use Ask AI to let employees query their policy handbook or use Database AI Agents to automatically calculate pro-rated leave based on start dates.
- Vibe Coding Blocks – Build custom visual elements—like a dynamic team availability calendar—using the AI Code block to create exactly what your HR team needs.
- Softr Workflows – Set up native automations that trigger Slack notifications to managers when a new request is submitted or sync approved dates to a master calendar.
- User Portals & Logins – Ensure privacy by letting employees only see their own balances while managers see the request history for their direct reports.
- Forms & Data Collection – Capture time-off requests with date pickers, reason categories, and document uploads for medical certificates.
- Dashboards & Charts – Visualize absence trends, such as monthly sick leave rates or peak vacation times across departments.
- Lists & Advanced Filtering – Manage all pending requests with searchable tables and filterable status views.
Everything is built with drag-and-drop ease, and you can use Vibe Coding to add bespoke functionality like complex carry-over logic without writing code manually.
Vibe coding allows you to build a sophisticated leave tracker at high speed using the power of AI. You can "vibe code" your portal by describing your specific approval steps and leave types to the AI Co-Builder, which then constructs the app on a reliable, secure framework.
While other tools might output raw code that's hard to maintain, Softr handles the foundational logic—like secure logins, encrypted employee records, and database relationships—natively. This provides the speed of AI generation without the risk of fragile code. You describe your HR process, Softr builds the tracker, and it's ready for your global team to use immediately.
Yes. You can manage multiple departments, regional offices, or contract types within a single leave tracker. Each employee only sees the time-off policies and balances relevant to them, while department heads can monitor their specific team's capacity. This is perfect for growing companies needing centralized oversight with decentralized management.
Absolutely. You don't need an existing HRIS or database to build your leave tracker with Softr. If you are starting fresh, use Softr Databases to store employee profiles, leave balances, and request histories directly within the platform.
However, if your employee directory already lives in Airtable, Google Sheets, HubSpot, or SQL, you can connect those sources effortlessly. You can even use the REST API to pull data from payroll systems. You have total control over how your employee data is structured and presented in the portal.
Softr Databases is the recommended native data source for your leave tracker. It offers the best performance for fast-loading employee dashboards and triggers instant automations when a leave request is submitted.
If your data is currently elsewhere, Softr connects to 17+ external sources. You can link to Airtable, Google Sheets, SmartSuite, or BigQuery. You can even combine sources—for example, pulling employee names from HubSpot while storing specific vacation balances in Softr Databases. Real-time, two-way sync ensures that when a manager approves leave in the app, it updates your source data automatically.
Yes, Softr gives you granular control over the employee experience. You can tailor the layout and navigation so that the 'Request Leave' button is front and center. Use visibility rules to show or hide blocks based on roles, ensuring an individual contributor only sees their own summary while an HR Admin can view company-wide reports.
You can define roles like 'Employee,' 'Manager,' and 'HR Director' to set specific editing rights. For instance, employees can create requests but not approve them, while managers can approve requests for their specific team only. This ensures your leave tracker remains secure, organized, and compliant with privacy standards.
Yes, you can fully white-label your leave tracker to match your company's internal branding. You can use your own logo, corporate colors, custom fonts, and a custom domain (e.g., leave.yourcompany.com). By removing Softr branding, you create a seamless experience that feels like a bespoke part of your organization's internal toolkit.
Yes, Softr provides extensive flexibility to design a leave tracker that fits your workflow. You can modify colors, spacing, and the overall page architecture to ensure it's easy for your team to use on both desktop and mobile.
You can use several block types to present your HR data:
- Table blocks – for listing all historical leave requests and their statuses.
- Card blocks – to show a summary of leave categories like 'Sick Leave' or 'Personal Days.'
- Detail View – to provide a deep dive into a specific request's comments and history.
- Forms – for employees to submit new time-off requests with attachments.
- Charts – to show managers how much of the quarterly budget or capacity is remaining.
- Calendar blocks – to display approved absences in a team-wide view.
Adjusting these elements is quick and easy within the visual builder.
Security is a core priority for Softr. All employee data is encrypted in transit and at rest, with hosting on enterprise-grade infrastructure. You maintain full control over sensitive data through role-based permissions and visibility rules, ensuring only authorized HR personnel can see confidential health-related notes or personal details.
For apps using Softr Databases, data is stored in a secure, SOC 2 Type II compliant environment in Germany. If you connect external sources like Airtable or SQL, Softr displays your data in real-time without storing it permamently. Softr uses industry-standard authentication methods to keep your leave tracker's information private and protected.
It is a fully production-ready application. While many AI tools merely generate 'vibe code' that is difficult to scale, Softr builds your leave tracker on a stable, professional foundation.
We provide built-in authentication, secure data handling, and complex permission logic natively. This eliminates the 'Day Two' risk of AI tools; you get the benefit of instant generation with the reliability of a high-performance HR tool. Your tracker is ready to handle real employee requests and secure data from the moment it is generated.
Softr is the first AI-native platform designed for business software. Unlike traditional no-code tools that require hours of manual setup, or vibe-coding tools that produce unmanaged code, Softr's AI Co-Builder creates your app on a secure foundation.
The key advantage is the hybrid approach: use AI to generate your leave logic and database in minutes, then use the visual drag-and-drop editor for fine-tuning. You get the speed of AI with the trust of institutional-grade infrastructure like built-in user roles and secure hosting, making it perfect for HR teams who need to move fast.
Yes. Softr supports native workflows and deep integrations to connect your leave tracker to the rest of your company. You can automate email alerts for new requests using Softr Workflows or sync with tools like Google Calendar to block out time automatically. Softr also supports webhooks and REST APIs for complex connections to payroll or accounting software.
Whether you need to notify a manager in Slack or update a shared Outlook calendar, you can build these automated steps into your leave tracker without writing any code.
Describe what you need. Softr's AI builds your custom employee portal in minutes.