Track reagents, manage stock, and schedule maintenance in an AI-powered system built with AI to fit your lab's medical workflows.




Customize your lab setup with the exact data views and steps your team needs. Add features as research processes evolve—no code ever needed.





Connect supply spreadsheets, equipment logs, and safety data with real-time sync—or manage everything in Softr Databases. Create one single source of truth for your lab.
Give each lab technician the right tools and access. Set up secure logins, user groups, and granular permissions—no IT support or dev work needed.
Give lab technicians, principal investigators, and facility managers tailored access so each role sees just the inventory data they need.
Give lab technicians, principal investigators, and facility managers tailored access so each role sees just the inventory data they need.
Streamline lab processes with Softr Workflows. Trigger native notifications for low reagents or equipment service to keep operations running.
Scan barcodes and update inventory levels on the go using your phone. All lab tools are mobile-ready out of the box.
Use Google, email, or SSO logins to give your lab team fast, secure access to inventory records—no IT tickets needed.
Keep sensitive research and safety data safe with SOC2 and GDPR compliance, plus fine-tuned access control at every level.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your lab inventory management software in minutes with AI—no manual configuration or dev time needed.

Add features like usage tracking, maintenance alerts, or purchase approvals as your lab grows—no rebuild needed.

Start with inventory, then add equipment logs and safety docs—all in one place, with no extra tools to buy.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Lab inventory management software is a secure, centralized system where laboratory managers and researchers can track reagents, chemicals, samples, and equipment. It serves as a single source of truth for stock levels, expiration dates, and storage locations, eliminating the need for fragmented spreadsheets or manual logbooks. This makes it easier to stay organized, avoid stockouts, and ensure lab personnel always have the supplies they need for critical experiments.
Softr is the first AI-native platform for building business software, making it easy to build lab inventory management software that matches your specific scientific workflows. You can describe your requirements—like tracking lot numbers or hazardous material data—to the AI Co-Builder to instantly generate your database, stock pages, and reorder logic, all fully connected and secure.
You don't need to code anything. You can start by generating with AI, using a pre-built template, or building from scratch. Everything runs on Softr Databases, or you can connect external tools where your lab data might already live, like Airtable or Google Sheets. You have full control to visually adjust the layout, decide which researchers can update stock, and brand the interface for your institution. It's quick to deploy, simple to update as your lab grows, and flexible enough to handle complex metadata.
You can include a wide range of features in your lab inventory management software, depending on your lab's specific protocols. A high-performing lab app usually mixes functional tracking blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let researchers query stock levels conversationally, or set up Database AI Agents to automatically summarize Safety Data Sheets (SDS) or perform background research on chemical compatibility.
- Vibe Coding Blocks – Build custom UI elements—like an interactive floor plan showing freezer rack locations—using the AI Code block to "vibe code" exactly what your lab needs.
- Softr Workflows – Build native automations, such as low-stock alerts, that trigger email notifications to procurement whenever a reagent quantity falls below a defined threshold.
- User Portals & Logins – Securely manage access so that lab hands can update usage while lead PIs maintain oversight of the entire inventory budget.
- Forms & Data Collection – Capture details for new arrivals with custom intake forms, including file uploads for Certificates of Analysis and chemical property fields.
- Dashboards & Charts – Visualize supply consumption rates and equipment utilization with real-time charts and spending summaries.
- Lists & Advanced Filtering – Display your inventory with searchable tables, hazardous material categories, and detailed views for each individual aliquot or specimen.
Everything is built using Softr's drag-and-drop blocks, and if you need a specialized barcode scanner or label printer integration, you can use the Vibe Coding block to generate it with AI.
Vibe coding is all about moving fast and using AI to build the exact tracking system your research requires. You can "vibe code" lab inventory management software in Softr by simply describing your requirements—such as 'I need a system to track antibody aliquots across three different -80°C freezers'—to the AI Co-Builder. Softr then generates a production-ready application on top of a stable foundation.
Unlike tools that generate raw scripts that break easily, Softr handles the high-stakes parts—like user authentication for lab members, database logic, and data security—natively. This gives you the speed of vibe coding without the technical debt of managing raw code. You describe your inventory needs, Softr builds the interface, and it is ready for your researchers to start logging data immediately.
Yes. You can manage multiple labs, departments, or research groups within a single inventory portal. Each researcher only sees the reagents and equipment assigned to their specific project or lab room based on their login and role. This is particularly useful for university departments or large biotech firms that share facilities but need to keep budgets and stock records distinct.
Yes, you can. You don't need an existing database to start building with Softr. If you are starting from scratch, you can use Softr Databases, which is built into the platform and handles relational data like linking 'Suppliers' to 'Chemicals' perfectly.
However, if you already have stock lists in Airtable, Google Sheets, or SQL databases, you can connect those directly. You can also use the REST API to pull in data from lab hardware or electronic lab notebooks. Either way, you maintain full control over how your catalog of supplies is structured and displayed.
Softr Databases is the recommended native data source for lab inventory management. It is built for business logic, offering high performance and instant triggers for things like automated reordering, which is essential for time-sensitive research materials.
If your inventory is currently sitting elsewhere, Softr connects to 17+ external sources including Airtable, Google Sheets, HubSpot, and BigQuery. You can even combine sources—for example, pulling reagent lists from a Softr Database while pulling equipment maintenance schedules from an external SQL server. Most connectors support real-time, two-way sync, ensuring your stock levels are always accurate across all platforms.
Yes, Softr gives you total control over the user experience. You can customize the layout and navigation to match your lab's specific terminology and workflow. Every page can be shown or hidden; for instance, you might allow undergraduate assistants to see stock locations but only allow the Lab Manager to approve new purchase requests.
You can define roles like 'Researcher,' 'Lab Manager,' or 'Safety Officer' and precisely control what they can view or edit. Researchers might only see the sub-collection of samples relevant to their project, while managers have a global view of all laboratory assets. This keeps your interface clean, prevents unauthorized data entry, and ensures sensitive material records remain secure.
Yes, you can fully white-label your lab inventory portal in Softr. You can apply your institution's logo, brand colors, and custom fonts, and host the app on your own domain (e.g., inventory.yourlab.com). You can also remove all Softr branding so that for your staff and students, the software feels like an integrated part of your lab's internal infrastructure.
Yes, Softr provides extensive flexibility to control the design and layout of your inventory system. You can adjust the visual theme to facilitate clarity and ease of use in a busy lab environment. Use the visual builder to place blocks where they make the most sense for your team's workflow.
You can use specific blocks to display your data effectively:
- Table blocks – to display chemical catalogs with columns for CAS numbers and concentrations.
- List or Card blocks – to show equipment with photos and current status (e.g., 'In Use' or 'Calibrated').
- Detail View – to provide a full profile for a specific sample, including its lineage and storage history.
- Forms – for logging the usage of controlled substances or requesting new supplies.
- Charts – to track your lab's monthly burn rate for expensive consumables.
- Calendar blocks – to schedule equipment maintenance or tracking expiration dates.
Updating the layout is simple and can be done instantly without any downtime for the lab.
Softr is built with high-level security for sensitive research information. All data is encrypted in transit and at rest, and apps are hosted on world-class secure infrastructure. You have granular control over data access, allowing you to set role-based permissions and visibility rules to protect high-value intellectual property or hazardous material data.
For inventory stored in Softr Databases, your data is hosted in Europe with SOC 2 Type II compliance. If you connect to external databases like SQL or Airtable, Softr acts as a secure interface and does not store your proprietary data—it simply displays it based on your strict access rules. This ensures your lab remains compliant with institutional security standards.
It is fully production-ready. While many AI-generated tools produce fragile prototypes, Softr builds your inventory management software on a robust, enterprise-grade foundation.
We provide native handling of essential features like secure researcher logins, asset permissions, and scalable database hosting. This solves the challenge of moving from a concept to a functional tool; you get the speed of AI generation with the reliability of a professional system. Your lab can begin tracking critical supplies and equipment from day one with confidence.
Softr is the first AI-native platform for building specialized business software. Unlike 'off-the-shelf' lab software that can be rigid and expensive, or generic 'vibe coding' tools that are difficult to maintain, Softr’s AI Co-Builder creates a tailored app on a secure, production-ready foundation.
This hybrid approach allows you to use AI to generate your chemical database and tracking logic in minutes, then use the visual editor for exact refinements. You get high-speed deployment without sacrificing the reliability of professional infrastructure like user roles and permissions. It’s built specifically for lab teams who need a custom solution without needing a dedicated IT department.
Yes. Softr supports powerful native workflows and integrations to connect your inventory to your entire research stack. You can automate tasks using Softr Workflows—such as triggering a Slack message when a critical reagent is low—or integrate with tools like Zapier or Make to sync with procurement systems.
Whether you need to push inventory data to an Electronic Lab Notebook (ELN) or connect to a barcode scanning API, you can build these advanced workflows directly into your portal without writing a single line of code.
Describe your needs. Softr's AI builds your custom inventory management system in minutes.