Assign work, track deadlines, and view status in an AI-powered system built with AI that you customize to fit your team's workflow.


Customize your team task tracker with the exact views and steps your team needs. Add features as projects evolve—no code or training required.






Connect spreadsheets, project data, and team schedules with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business tasks.
Give each teammate the right tools and access. Set up secure logins, user groups, and granular permissions—no IT support or dev work needed.
Give different team members tailored access and task dashboards, so each role sees just the projects and deadlines that are relevant to them.
Give different team members tailored access and task dashboards, so each role sees just the projects and deadlines that are relevant to them.
Streamline your internal processes with Softr Workflows. Trigger native notifications or status updates based on team actions to keep your projects running smoothly.
Access and update your team task tracker on the go. Whether in the office or remote, all task management apps are mobile-ready out of the box.
Use Google, email, or SSO logins to give your team fast, secure access to their tasks—no IT tickets or complex passwords required.
Keep internal project data safe with SOC2 and GDPR compliance, plus fine-tuned access control that ensures only authorized users can modify tasks.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your team task tracker in minutes with AI—no manual setup or complex configuration needed.

Add features like workload visualization or automated notifications as your tasks evolve—no rebuild needed.

Start with a task tracker, then add team dashboards or internal forms—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A team task tracker is a centralized hub where your team can collaborate on projects, manage individual to-dos, and monitor overall progress. It replaces scattered email threads and chaotic spreadsheets with a single source of truth for deadlines, deliverables, and status updates. This makes it easier for project managers to balance workloads and for team members to stay focused on high-priority objectives.
Softr is the first AI-native platform for building business software. It makes it easy to build a team task tracker that fits the specific way your team collaborates. You can describe your project management needs to the AI Co-Builder to instantly generate your task database, kanban boards, and workflow logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a project management template, or building your tracker from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools like Airtable, Google Sheets, or HubSpot. You have full control to adjust the layout visually, decide which team members see specific projects, and brand it to match your company’s internal style. It's quick to get up and running, simple to update as your team scales, and flexible enough to grow with your operational needs.
You can include a wide range of features in your team task tracker, depending on what your project workflow looks like. A great task management app usually mixes classic functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let managers query team bandwidth conversationally, or set up Database AI Agents to automatically summarize project status reports or suggest task priorities.
- Vibe Coding Blocks – Build custom UI elements—like a specialized sprint burndown chart—using the AI Code block to "vibe code" exactly what you need.
- Softr Workflows – Build native automations (like automatic Slack notifications when a task status changes to "Blocked") that trigger whenever a record is updated.
- User Portals & Logins – Securely manage access so each team member only sees their assigned tasks while managers maintain a full department view.
- Forms & Data Collection – Capture new project requests or bug reports with custom forms, file uploads, and conditional logic.
- Dashboards & Charts – Visualize team performance and upcoming deadlines with real-time charts and summaries.
- Lists & Advanced Filtering – Display and manage your workflow with searchable tables, kanban boards, and detailed task record views.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. Need something more custom? Use the Vibe Coding block to generate a tailored component with AI.
Vibe coding is all about moving fast and using AI to build exactly what you need. You can "vibe code" a team task tracker in Softr by simply describing your specific project management requirements to the AI Co-Builder. Softr then generates a production-ready tracker on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the core logic—like team authentication, database relationships between tasks and owners, and permission security—natively. This means you get the speed of vibe coding without the technical debt of managing raw code. You describe your workflow, Softr builds the tracker, and it is ready for your team to start checking off items instantly.
Yes. You can manage multiple departments or sub-teams within a single task tracker. Each user only sees the projects and tasks assigned to them or their specific department, based on their login and role. This is ideal for cross-functional companies where Marketing, Engineering, and HR all need distinct spaces but share a central platform.
Yes, you can. You don't need to bring your task list from somewhere else to start building with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with the task tracking application you build.
But if you already have existing project data in tools like Airtable, Google Sheets, HubSpot, Notion, or SQL, you can connect those too. You can also use the REST API connector to bring in data from other project management tools. Regardless of your choice, you have full control over how your tasks are structured and displayed to your team.
Softr Databases is the recommended native data source for your team task tracker. It is built explicitly for business apps, offering high performance, instant automation triggers, and a lightning-fast experience because the data lives where the app does.
If your tasks are already stored elsewhere, Softr connects to 17+ external data sources. You can sync with Airtable, Google Sheets, SQL, or SmartSuite. You can even integrate multiple sources—for example, your tracker could pull technical tasks from a SQL database while pulling budget data from Softr Databases. Most sources support real-time, two-way sync, ensuring your team always sees the latest updates.
Yes, Softr gives you full control over how your team experiences the task tracker. You can customize the layout and navigation to match your internal workflows. Each page or task block can be shown or hidden based on who's logged in, so employees only see tasks relevant to their current projects.
You can also set up different user roles, such as Contributor, Manager, or Admin—and define exactly what each role can view or edit. For example, Contributors can only update their own task status, while Managers can reassign tasks across the whole team. This level of customization keeps your internal operations clean, secure, and highly focused.
Yes, you can fully white-label your team task tracker in Softr. You can use your own internal logo, brand colors, fonts, and a custom subdomain to make the tool feel like a professional, proprietary piece of company software. You can also remove all Softr branding, providing a seamless experience for your employees that reflects your company identity.
Yes, you can. Softr gives you total flexibility over the visual design and structural layout of your team task tracker. You can adjust colors, spacing, and page hierarchy to match your brand style and choose how different data modules are presented to your users.
To display your project data effectively, you can add various blocks:
- Kanban blocks – for moving tasks through stages like "To Do," "In Progress," and "Done."
- Table blocks – to show structured task lists with deadlines and priorities.
- Detail View – to see extensive notes, file attachments, and sub-tasks for a single item.
- Forms – for team members to submit new task requests or updates.
- Charts – to show team velocity or workload balance.
- Calendar blocks – to display project milestones and upcoming deadlines.
If your team's needs evolve, it’s easy to modify the layout directly in the visual builder without downtime.
Softr is built with enterprise-grade security in mind. All task data is encrypted in transit and at rest, hosted on secure, reliable infrastructure. Softr apps give you granular control over who can view or modify specific records. You can set up role-based permissions, manage user access directly, and apply visibility rules to ensure sensitive project details—like budgets or private notes—stay protected.
For trackers using Softr Databases, your data is stored in a secure environment with SOC 2 Type II compliance and European hosting. For apps connected to external sources like Airtable or SQL, Softr doesn't store your data—it fetches it in real-time based on your specific access settings, ensuring you remain the owner and controller of your sensitive information.
It is fully production-ready. Unlike many AI tools that generate raw code which is difficult to maintain or scale, Softr builds your team task tracker on top of a stable foundation designed for business use.
We manage complex infrastructure like user authentication, secure data storage, and role permissions natively. This solves the long-term maintenance problem of AI: you get the speed of instant app generation without the risk of managing unreliable code. Your tracker is secure, scalable, and ready for your team to start managing real projects from day one.
Softr is the first AI-native platform for building business software. Unlike basic task tools that force you into a fixed workflow, or complex no-code tools that require weeks of learning, Softr's AI Co-Builder creates a custom tracker on a secure, production-ready foundation in minutes.
What sets it apart is the hybrid advantage: you can use AI to generate your task database and dashboard instantly, then use visual controls for precise customization. You get the speed of AI with the reliability of business-essential features—like advanced permissions and native hosting—already included. It’s designed for teams that need a custom solution without needing a developer.
Yes. Softr supports powerful native workflows and a wide range of integrations to connect your task tracker to your existing software stack. You can automate repetitive tasks using Softr Workflows, such as sending email reminders for overdue items. You can also sync with tools like Slack, Google Calendar, or Intercom, and use REST API and webhooks for advanced data transfers. Whether you need to trigger a notification when a task is completed or pull data from an external CRM, you can build it into your tracker without writing code.
Describe what you need. Softr's AI builds your task management tool in minutes—for free.