Track project costs, manage approvals, and view spend in AI-powered software built with AI to fit your team's financial workflows.




Customize your project budgeting software with the exact approval steps and cost views your team needs. Add features as workflows evolve.





Connect expense logs, vendor invoices, and cost-tracking spreadsheets with real-time sync—or manage everything in Softr Databases. Create one source of truth for budgets.
Give each teammate the right budget tools and access. Set up secure logins, user groups, and granular permissions—no IT support or dev work needed.
Give different project members tailored access and budget dashboards, so every role sees only the financial data they need.
Give different project members tailored access and budget dashboards, so every role sees only the financial data they need.
Streamline your finance processes with Softr Workflows. Trigger native notifications for budget adjustments or approval requests automatically.
Access and update your project budgets on the go. All financial tools are mobile-ready out of the box for quick field updates.
Use Google, email, or SSO logins to give your team fast, secure access to budget tracking—no IT tickets needed.
Keep project financial data safe with SOC2 and GDPR compliance, plus fine-tuned access control at every level of your tool.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your project budgeting software in minutes with AI—no manual configuration or complex setup needed.

Add features like vendor invoice management or cost forecasting as your project needs evolve—no rebuild needed.

Start with budget tracking, then add client portals or team dashboards—all in one place with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Project budgeting software is a secure, digital workspace where project managers and finance teams can track costs, forecast expenses, and manage financial resources for specific initiatives. It keeps all financial documentation, from labor costs to material expenses, in one place so you don't have to rely on fragmented spreadsheets or endless email threads. This makes it easier to stay within budget and provide transparent financial reporting to stakeholders and clients.
Softr is the first AI-native platform for building business software. It makes it easy to build project budgeting software that fits the exact way your finance team operates. You can describe your budget tracking needs to the AI Co-Builder to instantly generate your cost database, expense approval pages, and calculation logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools like Airtable, Google Sheets, HubSpot, and more. You have full control to adjust the layout visually, decide who can view sensitive financial data, and brand it to match your corporate identity. It's quick to get up and running, simple to update, and flexible enough to scale as your projects grow.
You can include a wide range of features in your project budgeting software, depending on your financial workflow. A great budgeting app usually mixes classic functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let project leads query budget variances conversationally, or set up Database AI Agents to automate expense categorization and cost forecasting based on historical data.
- Vibe Coding Blocks – Build custom UI elements—like a dynamic budget burn-down chart—using the AI Code block to "vibe code" exactly what your finance team needs.
- Softr Workflows – Build native automations (like an over-budget alert) that trigger notifications or sync data whenever an expense exceeds a threshold or an invoice is approved.
- User Portals & Logins – Securely manage access so project managers only see their specific project budgets while executives maintain a full view of all portfolio spending.
- Forms & Data Collection – Capture expenses with custom forms, receipt uploads, and multi-step approval logic.
- Dashboards & Charts – Visualize your project performance and financial health with real-time spending charts and ROI summaries.
- Lists & Advanced Filtering – Display and manage your line items with searchable tables, hierarchical views, and detailed cost record views.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. Need something more custom? Use the Vibe Coding block to generate a tailored component with AI. And if your financial requirements change, it's easy to update the software later.
Vibe coding is all about moving fast and using AI to build the specific financial tracking tools you need. You can "vibe code" project budgeting software in Softr by simply describing your expense tracking and reporting requirements to the AI Co-Builder. Softr then generates a production-ready app on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the "boring 80%"—like financial-grade authentication, database logic, and permissions—natively. This means you get the speed of vibe coding without the "Day Two" headaches of managing raw code for critical budget data. You describe it, Softr builds it, and it’s ready for your finance team or department heads instantly.
Yes. You can manage multiple projects, teams, or departments in a single budgeting environment. Each project lead only sees the budgets and cost line items assigned to them, based on their login and role. This is useful for large organizations, PMOs, or agencies working across multiple client accounts simultaneously.
Yes, you can. You don't need to bring your financial data from somewhere else to start building with Softr. If you're starting a new project from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with any budgeting application you build.
But if you already have existing cost data in tools like Airtable, Google Sheets, HubSpot, Notion, or SQL, you can connect those too. You can also use the REST API connector to bring in spending data from external ERPs or accounting software. Either way, you have full control over how your budget data is structured and displayed.
Softr Databases is the recommended native, relational data source for Softr. It is built explicitly for business apps, offering the high performance needed for calculations, instant automation triggers for budget alerts, and a lightning-fast experience because the financial data is native to the platform.
If you already have your budget line items elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable, Google Sheets, HubSpot, SmartSuite, BigQuery, and more. You can even integrate multiple data sources into the same app—so your project budgeting software could pull in project timelines from Softr Databases and actual costs from HubSpot at once. Most sources support real-time, two-way sync, so updates stay synced automatically.
Yes, Softr gives you full control over how users experience your project budgeting software. You can customize the layout, navigation, and reporting dashboards to match your internal workflow. Each spending view or cost block can be shown or hidden based on who's logged in, so every manager sees only the budgets they are responsible for.
You can also set up different user roles, such as Project Manager, Finance Admin, or Stakeholder—and define exactly what each role can view or edit. For example, Project Managers can only enter new expenses, while Finance Admins can approve them and manage the master budget. You can also create personalized views by filtering costs based on the logged-in department.
This level of customization is especially useful when you're managing various internal teams and external contractors in the same app. It helps keep the financial experience clean, secure, and tailored to each level of authority.
Yes, you can fully white-label your project budgeting software in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the software feel like an official internal tool. You can also remove all Softr branding, so your team or clients only see your company's identity throughout their budget reporting experience.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your project budgeting software. You can adjust colors to signify budget health, customize typography for financial clarity, and structure pages to match your reporting cycles. You can also choose how each budget page is laid out and set specific visibility for executive summaries.
To display your budget data, you can add different types of blocks depending on what you need:
- Table blocks – to show structured data like expense lists, variance reports, or transaction history
- List or Card blocks – to highlight things like project portfolios, vendor profiles, or grant allocations
- Detail View – to show one budget record at a time, like a project-specific financial dashboard
- Forms – for submitting expense reports and mileage
- Charts – to show budget vs. actual spending insights
- Calendar blocks – to display project milestones and payment deadlines
If your budgeting process or data requirements change later, it's easy to go back and make updates right in the visual builder.
Softr is built with security in mind for sensitive financial data. All budget info is encrypted in transit (TLS) and at rest, and your apps are hosted on secure, reliable infrastructure. Softr apps also give you full control over who can see and edit line items. You can set up role-based permissions, manage users directly within your budget database, set visibility rules, and apply global restrictions to protect sensitive profit margins across your entire app.
For apps using Softr Databases, your project costs are stored in Softr's secure environment, with all data hosted in Europe (Germany) and SOC 2 Type II compliance. For apps connected to external data sources like Airtable or SQL, Softr doesn't store your financial records—it just displays them in real time based on your access settings. You're always in control of your data and who can approve an expense.
Softr also follows industry best practices for authentication and access control to help keep your budget information safe from unauthorized access.
It is fully production-ready. Unlike many AI tools that just "vibe code"—generating fragile, custom code that is hard to maintain or secure—Softr builds your project budgeting software on top of a stable, business-grade foundation.
We handle the "boring 80%" (like finance-secure authentication, hosting, and granular field-level permissions) natively, so you don't have to. This solves the "Day Two" problem of AI: you get the speed of instant generation for your budget tracker without the headache of managing raw, unreliable code. Your software is secure, scalable, and ready for your project team to start logging expenses from day one.
Softr is the first AI-native platform for building business software. Unlike generic project management tools that force you into their specific workflow, or traditional no-code tools that take weeks to master, Softr's AI Co-Builder creates custom budgeting apps on top of a secure, production-ready foundation.
What sets it apart is the hybrid advantage: you can use AI to generate your budget database, app structure, and logic in minutes, then use visual controls for precise financial reporting. You get the speed of AI with the reliability of business-grade infrastructure (auth, roles, and permissions) already built-in. It's designed for project leads who want to move from a manual spreadsheet to a professional budgeting portal on day one.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your budgeting software to the rest of your tech stack. You can automate tasks using Softr Workflows, such as sending an Slack alert when a project hits 90% of its budget, or sync cost data with Stripe and QuickBooks. Softr also supports REST API and webhooks for advanced financial workflows.
Whether you need to export budget data to another system, trigger approvals based on transaction amounts, or pull in labor hours from other project tools, you can build it into your software without writing code.
Describe your workflow. Softr's AI builds your project budgeting software in minutes.