Manage surgical cases, staff, and room availability in an AI-powered system built with AI to fit your hospital's specific workflow.




Customize your operating room scheduling software with specific views for surgeons and nurses. Add blocks for resource tracking—no code needed.





Connect staff rosters, patient lists, and equipment logs with real-time sync—or manage everything in Softr Databases. Create one source of truth for your operating rooms.
Give each nurse, surgeon, and administrator the right tools. Set up secure logins and granular permissions—no IT support or dev work needed.
Give surgeons and nursing staff tailored access and dashboards, so each role sees just the cases and staff rotations they need.
Give surgeons and nursing staff tailored access and dashboards, so each role sees just the cases and staff rotations they need.
Streamline surgical workflows with Softr Workflows. Trigger native notifications for schedule changes or equipment alerts to keep your OR running smoothly.
Access and update your scheduling software on the go. All hospital tools are mobile-ready out of the box for staff moving between surgical suites.
Use Google, email, or SSO logins to give your medical team fast, secure access to the daily schedule—no IT tickets needed.
Keep sensitive hospital data safe with SOC2 and GDPR compliance, plus fine-tuned access control at every level of your scheduling app.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your operating room scheduling software in minutes with AI—no manual setup or complex coding required.

Add features like equipment tracking or surgeon performance dashboards as your workflows evolve—no rebuild needed.

Start with scheduling, then add staff portals, inventory logs, or request forms—all in one place, with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Operating room scheduling software is a secure digital environment where hospital administrators, surgeons, and perioperative teams can coordinate surgical cases, theater availability, and medical staff rosters. It centralizes all scheduling data—such as patient pre-op status, equipment requirements, and anesthesia assignments—into one place. This eliminates the confusion of paper logs or fragmented spreadsheets, ensuring efficient theater utilization and better communication across the surgical department.
Softr is the first AI-native platform for building business software, making it ideal for creating scheduling tools that match the high-stakes environment of a hospital. You can describe your specific requirements to the AI Co-Builder to instantly generate your database of surgical blocks, staff profiles, and OR logic—securely connected and ready to use.
You don't need to code anything. You can start by generating with AI, using a pre-built template, or building your custom schedule from scratch. Everything runs on Softr Databases for HIPAA-ready architecture, or you can connect external tools like Google Sheets or SQL databases. You have full control to visually adjust layouts, set precise permissions for who can modify surgery slots, and brand the app to match your healthcare institution. It’s quick to deploy, simple to update as clinical needs change, and flexible enough to scale across multiple surgical centers.
You can include a wide range of features in your operating room scheduling software, depending on your clinical workflow. A great scheduling app usually mixes classic functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let nurse managers query theater capacity conversationally, or set up Database AI Agents to generate automated surgical case summaries or equipment lists based on procedure types.
- Vibe Coding Blocks – Build custom UI elements—like a drag-and-drop theater allocation interface—using the AI Code block to "vibe code" the exact visual experience your team needs.
- Softr Workflows – Build native automations (like an automatic SMS alert to a surgeon when their case start time is moved) that trigger notifications whenever a record is updated.
- User Portals & Logins – Securely manage access so surgeons only see their own operating slots while chief residents or admins maintain a full view of all theaters.
- Forms & Data Collection – Capture procedure requests with custom forms, surgical preference cards, and pre-op clearance documentation.
- Dashboards & Charts – Visualize OR utilization rates, turnover times, and case delays with real-time charts and summaries.
- Lists & Advanced Filtering – Display and manage your schedule with searchable tables, interactive calendar views, and detailed patient record summaries.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. If your surgical needs change, it's easy to update the scheduling logic later.
Vibe coding allows surgical coordinators to move fast and use AI to build the exact coordination tool they need. You can "vibe code" operating room scheduling software in Softr by simply describing your theater requirements and staff roles to the AI Co-Builder. Softr then generates a production-ready scheduling app on top of a stable, secure foundation.
Unlike other tools that generate raw code, Softr handles the critical "boring 80%"—like HIPAA-compliant authentication, database logic, and role-based access control—natively. This means you get the speed of vibe coding without the risk of managing fragile custom code in a healthcare setting. You describe the scheduling rules, Softr builds the app, and it’s ready for your clinical team instantly.
Yes. You can manage multiple surgical departments, such as Orthopedics, Cardiology, and General Surgery, in a single scheduling portal. Each department head or surgeon only sees the theater assignments and patient data relevant to their specialty, based on their login and role. This is useful for large hospital networks or private clinics working with various surgical teams.
Yes, you can. You don't need to bring existing hospital data from another system to start building with Softr. If you are launching a new surgical center or moving away from paper logs, you can use Softr Databases, which is built into the platform and handles relational data like Surgeon-to-Operating-Room mappings perfectly.
However, if you already have staff data or equipment lists in tools like Airtable, Google Sheets, or SQL databases, you can connect those too. You can also use the REST API connector to bring in data from existing hospital management systems. Either way, you have full control over how your operating room schedule is structured and displayed.
Softr Databases is the recommended native, relational data source for your scheduling software. It is built explicitly for business apps, offering high performance and instant triggers, which are essential for the real-time nature of operating room updates.
If you have existing data elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable, Google Sheets, SQL Server, and BigQuery. You can even integrate multiple sources—for instance, pulling patient records from a SQL database while managing nurse rosters in Softr Databases. Most sources support real-time, two-way sync, so any schedule change in the app updates your data source automatically.
Yes, Softr gives you full control over how different hospital staff experience the scheduling portal. You can customize the dashboard, navigation, and surgical views to match your hospital's workflow. Each theater block or patient detail view can be shown or hidden based on the user’s role, ensuring that sensitive medical data is only visible to authorized personnel.
You can set up specific roles—such as Surgeon, Anesthetist, Nurse, or Admin—and define exactly what each role can view or edit. For example, surgeons can only edit their own case preferences, while clinical directors can manage the entire block schedule. This granular customization is critical for maintaining patient privacy and data integrity across multiple surgical teams.
Yes, you can fully white-label your scheduling portal in Softr. You can use your hospital's logo, professional brand colors, and a custom domain to make the platform feel like an official internal tool. You can also remove all Softr branding, so your medical staff and administrators only see your institution's identity throughout the entire scheduling experience.
Yes, you can. Softr provides the flexibility to control the visual structure of your scheduling portal. You can adjust colors, fonts, and layout to ensure the interface is clear and readable for fast-paced clinical environments. You can choose which scheduling blocks go where and determine what staff members see upon login.
To manage surgical data, you can add various blocks:
- Table blocks – to show structured case lists with times and patient IDs
- Calendar blocks – to display theater sessions and surgery deadlines visually
- Detail View – to show individual procedure details and preference cards
- Forms – for surgeon case requests or post-op data entry
- Charts – to track theater utilization or average procedure duration
If your scheduling needs evolve, updating the design in the visual builder is simple and requires no downtime.
Softr is built with enterprise-grade security. All data is encrypted in transit (TLS) and at rest, and your scheduling apps are hosted on reliable infrastructure. Softr gives you granular control over role-based permissions, allowing you to hide specific surgical records or patient PII from unauthorized users.
For apps using Softr Databases, your data is stored in a secure environment with SOC 2 Type II compliance and European hosting (Germany). For apps connected to your own external healthcare databases like SQL, Softr doesn't store your patient data—it simply displays it in real-time based on your access rules. You are always in control of your data and who can view or modify the surgery schedule.
It is fully production-ready. Unlike many AI tools that generate raw code that might crash or lack security, Softr builds your operating room scheduling software on top of a stable, business-grade foundation.
We handle the critical infrastructure (like secure authentication, hosting, and field-level permissions) natively, so you can trust it for daily surgical operations. This eliminates the reliability issues typically associated with AI; you get the speed of instant generation with the stability of a managed platform. Your app is scalable and ready for clinical use from day one.
Softr is the first AI-native platform for building specialized business software. Unlike generic calendar tools or "vibe coding" prototypes that produce hard-to-maintain code, Softr's AI Co-Builder creates apps on top of a secure, production-grade infrastructure tailored for complex workflows like surgical scheduling.
The hybrid advantage is key: you can use AI to generate your theater logic and rosters in minutes, then use visual tools for surgical-grade precision. You get the speed of AI with the reliability of built-in security, roles, and hosting. It is designed for clinical administrators who need professional-grade scheduling software without the cost or delay of traditional development.
Yes. Softr supports powerful native workflows and integrations to connect your scheduling platform to your existing tech stack. You can automate tasks using Softr Workflows—such as triggering an email to the sterilization team when a surgery is completed—or connect with third-party messaging tools. Softr also supports REST API and webhooks for deeper integrations with Electronic Health Records (EHR).
Whether you need to sync theater logs with an external database or trigger mobile alerts for schedule changes, you can build these automations directly into your portal without writing code.
Describe your medical workflow. Softr's AI builds your custom scheduling system in minutes.