Track entries, manage winners, and monitor campaigns in an AI-powered database built with AI you customize to fit your brand's workflow.




Customize your giveaway tracker with the exact entry views and campaign steps your team needs. Add features as your marketing grows—no code.






Connect participant lists, entry logs, and winner data with real-time sync—or manage everything in Softr Databases. Create one source of truth for every giveaway marketing campaign.
Give each teammate the right tools and access. Set up secure logins, campaign groups, and granular permissions—no IT support or dev work needed.
Give different team members tailored access to specific campaign dashboards, so each specialist sees just what they need.
Give different team members tailored access to specific campaign dashboards, so each specialist sees just what they need.
Streamline your tracking with Softr Workflows. Trigger native notifications or winner emails based on data changes to keep campaigns running.
Access and update your giveaway status on the go. All tracking apps are mobile-ready out of the box for events or live promotions.
Use Google or email logins to give your marketing team fast, secure access to campaign data—no IT tickets needed.
Keep participant information safe with SOC2 and GDPR compliance, plus fine-tuned access control to sensitive email lists.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your giveaway tracker in minutes with AI—no manual setup or complex configuration needed.

Add winner approvals, engagement analytics, or delivery tracking as your campaigns evolve—no rebuild needed.

Start with a giveaway tracker, then add brand dashboards or forms—all in one place, with no extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A giveaway tracker is a secure database and management hub where you can organize contest entries, prize inventory, and winner details. It centralizes participant data, submission proof, and fulfillment status in one place, so you don't have to rely on scattered spreadsheets or social media notifications. This makes it easier for marketing teams and brand managers to maintain transparency and ensure every winner receives their prize.
Softr is the first AI-native platform for building business software. It makes it easy to build a giveaway tracker that fits your specific campaign rules. You can describe your promotion needs to the AI Co-Builder to instantly generate your participant database, entry forms, and winner selection logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools like Airtable, Google Sheets, or HubSpot to pull in existing lead data. You have full control to adjust the layout visually, decide which team members can edit prize details, and brand the tracker to match your campaign. It's quick to get up and running, simple to update mid-campaign, and flexible enough to scale from ten to ten thousand entries.
You can include a wide range of features in your giveaway tracker, depending on your contest workflow. A great giveaway tracker usually mixes classic data management with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let your team query entry data conversationally, or set up Database AI Agents to automatically verify social media handles or flag duplicate entries for review.
- Vibe Coding Blocks – Build custom UI elements—like a dynamic countdown timer for entries—using the AI Code block to "vibe code" exactly what your campaign needs.
- Softr Workflows – Build native automations (like sending a winner notification email) that trigger whenever a winner's status is updated in the database.
- User Portals & Logins – Securely manage access so different influencers or team members only see their specific referral data or regional entry lists.
- Forms & Data Collection – Capture participant information with custom entry forms, including image uploads for proof of follow and conditional logic.
- Dashboards & Charts – Visualize your giveaway performance and engagement metrics with real-time charts showing entry velocity and demographic summaries.
- Lists & Advanced Filtering – Display and manage entries with searchable tables, kanban boards for fulfillment status, and detailed participant views.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. Need something custom for a unique contest rule? Use the Vibe Coding block to generate a tailored component with AI. It’s easy to update the tracker as new campaigns launch.
Vibe coding is all about moving fast and using AI to build exactly what you need. You can "vibe code" a giveaway tracker in Softr by simply describing your contest requirements and data structure to the AI Co-Builder. Softr then generates a production-ready database and management app on top of a stable, secure foundation.
Unlike other tools that just generate raw code for a single form, Softr handles the "boring 80%"—like participant authentication, relational database logic, and entry permissions—natively. This means you get the speed of vibe coding without the stress of managing raw code for a high-traffic campaign. You describe the contest, Softr builds the tracker, and it’s ready for your marketing team to start logging entries instantly.
Yes. You can manage multiple giveaway campaigns or different regional teams in a single database application. Each team member only sees the entries and prize data assigned to them based on their login and role. This is useful for agencies managing multiple client giveaways or large brands running concurrent seasonal promotions.
Yes, you can. You don't need to bring entry data from somewhere else to start building with Softr. If you're launching a brand new campaign, you can use Softr Databases, which is built into the platform and allows you to store participant info and prize inventory directly within your application.
But if you already have participant data in tools like Airtable, Google Sheets, HubSpot, or SQL, you can connect those too. You can also use the REST API connector to ingest entries from external sweepstakes platforms. Either way, you have full control over how your giveaway data is structured and displayed.
Softr Databases is the recommended native, relational data source for your giveaway tracker. It is built explicitly for business apps, offering the highest performance for high-traffic entry periods and instant automation triggers whenever someone enters the contest.
If you already collect lead data elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable, Google Sheets, HubSpot, SmartSuite, and more. You can even integrate multiple data sources—so your tracker could store participant info in Softr Databases while checking a HubSpot list for valid email status. Most sources support real-time, two-way sync, so winner selections made in your app stay in sync with your backend data source automatically.
Yes, Softr gives you full control over how users experience your giveaway tracker dashboard. You can customize the layout, navigation, and content to match your brand's marketing guidelines. Each block of entry data can be shown or hidden based on who's logged in, so external vendors only see the winner shipping addresses they need to fulfill.
You can also set up different user roles, such as entry reviewer, admin, or prize fulfillment specialist—and define exactly what each role can view or edit. For example, reviewers can verify entries, while the fulfillment team can only update shipping status. You can also create personalized views for regional managers by filtering entry lists based on their location.
This level of customization is essential for maintaining data privacy and ensuring your giveaway management remains secure and orderly throughout the campaign.
Yes, you can fully white-label your giveaway tracker in Softr. You can use your brand's logo, colors, fonts, and a custom domain (e.g., tracker.yourbrand.com) to make the internal tool feel like a professional part of your marketing stack. You can also remove all Softr branding so your team and stakeholders only see your company's identity.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your giveaway management interface. You can adjust colors, fonts, and spacing to fit your campaign theme. You can also choose how each page is laid out, decide which blocks go where, and set what specific team members see when they log in to the database.
To manage your giveaway data, you can add different types of blocks:
- Table blocks – to show a high-level view of all entries and participant details.
- List or Card blocks – to browse through prize inventory or influencer submissions.
- Detail View – to view a single participant's profile and their social media proof images.
- Forms – for internal team members to manually add offline entries.
- Charts – to track entry growth over the course of the giveaway.
- Calendar blocks – to display entry deadlines and drawing dates.
If the rules of your contest change mid-way, it's easy to go back and update the layout right in the visual builder.
Softr is built with security in mind, which is critical when handling participant data. All data is encrypted in transit (TLS) and at rest, and your giveaway tracker is hosted on secure, reliable infrastructure. You have full control over entry permissions, managing which staff can view PII (personally identifiable information) directly within your app. You can apply visibility rules to ensure only authorized users can see winner contact details.
For trackers using Softr Databases, your data is stored in Softr's secure environment with SOC 2 Type II compliance and hosting in Europe. For apps connected to external data sources like Airtable or SQL, Softr doesn't store your participant list—it just displays it in real time based on your secure access settings. Softr follows industry best practices for authentication and monitoring to help keep your campaign information safe.
It is fully production-ready. Unlike many AI tools that just "vibe code"—generating fragile, custom code that breaks under the pressure of several thousand entries—Softr builds your giveaway tracker on top of a stable, business-grade foundation.
We handle the "boring 80%" (like participant login, secure data hosting, and granular access control) natively, so you don't have to worry about security flaws during a high-profile promotion. This solves the reliability problem: you get the speed of instant generation without the headache of managing raw, unreliable code. Your tracker is secure, scalable, and ready for your team to start managing winners from day one.
Softr is the first AI-native platform for building business software. Unlike pure "vibe coding" tools that generate code snippets you have to host yourself, or traditional no-code tools that require hours of manual field mapping, Softr's AI Co-Builder creates an entire giveaway management system in minutes on top of a secure, production-ready foundation.
What sets it apart is the hybrid advantage: you can use AI to generate your participant database, app logic, and winner selection views, then use visual controls for precise branding. You get the speed of generative AI with the reliability of a platform that includes built-in roles, permissions, and hosting. It's designed for marketing teams who need to move from a giveaway idea to a functional tracking system the same day.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your giveaway tracker to your email marketing or CRM tools. You can automate tasks using Softr Workflows, such as triggering a confirmation email when a user is marked as a winner. You can also sync with tools like Mailchimp or Intercom. Softr also supports REST API and webhooks for advanced needs like validating unique entry codes.
Whether you need to send winner data to a shipping partner or pull in live entry counts from a social media API, you can build it into your tracker without writing code.
Describe what you need. Softr's AI builds it in minutes. Get started free. No setup time, no dev needed.