Track medical supplies, monitor stock levels, and automate expirations in a system built with AI for your healthcare facility workflows.




Customize your setup with the exact views and fields your healthcare facility needs. Add features as protocols evolve—no code or IT required.






Connect stock sheets, supplier lists, and usage logs with real-time sync—or manage everything in Softr Databases. Create one source of truth for your clinic or hospital.
Give medical staff and administrators the right tools and access. Set up secure logins, user groups, and granular permissions—no IT support needed.
Give nurses, inventory managers, and procurement officers tailored dashboards, so each role sees just the medical supplies they need to manage.
Give nurses, inventory managers, and procurement officers tailored dashboards, so each role sees just the medical supplies they need to manage.
Streamline operations with Softr Workflows. Trigger native notifications for low stock alerts or expiration reminders to keep your facility running smoothly.
Access and update your supply levels on the go from any tablet or smartphone. All medical inventory apps are mobile-ready out of the box.
Use Google, email, or SSO logins to give your medical team fast, secure access to inventory tools—no IT tickets or complex setup needed.
Keep sensitive hospital and supplier data safe with SOC2 and GDPR compliance, plus fine-tuned access control at every level of your inventory system.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your medical inventory software in minutes with AI—no manual configuration or dev time needed.

Add tracking for batches, lot numbers, or supplier directories as your healthcare operations grow.

Start with inventory tracking, then add hospital portals and dashboards—all in one place with Softr.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Free medical supply inventory software is a digital system designed to help clinics, hospitals, and non-profits track critical medical stock like PPE, medication, and surgical tools. It provides a secure space where staff can log in to view current stock levels, request supplies, and track expiration dates in real-time. By moving away from manual spreadsheets, medical providers can prevent stockouts of life-saving equipment and reduce waste within their facilities.
Softr is the first AI-native platform for building business software, making it ideal for creating free medical supply inventory software that matches your facility's specific clinical requirements. You can describe your inventory categories to the AI Co-Builder to instantly generate your supply database, tracking pages, and distribution logic—all pre-connected and secure.
You don't need coding skills to launch. You can start by generating your inventory system with AI, using a pre-built template, or building from scratch. Everything runs on Softr Databases, which is perfect for managing relational data like linking specific suppliers to different medical batches. You can also connect external sources like Airtable or Google Sheets. You have full control to adjust the catalog layout, set permissions so only pharmacists can update drug counts, and white-label the app with your clinic’s logo.
You can include a wide range of clinical and logistics features depending on your facility's size and needs. A robust medical inventory app usually combines standard tracking with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let staff query stock levels conversationally, or set up Database AI Agents to automatically summarize usage trends or predict when sterile gloves will run low.
- Vibe Coding Blocks – Build custom UI components—like an interactive floor map of supply closets—using the AI Code block to "vibe code" the exact specialized interface you need.
- Softr Workflows – Build native automations, such as low-stock alerts that notify procurement via email or Slack whenever a medication level drops below a set threshold.
- Secure User Logins – Ensure doctors, nurses, and admin staff only see the supply categories relevant to their department.
- Forms & Intake – Use custom forms for supply requests, delivery check-ins, or reporting damaged equipment.
- Dashboards & Charts – Visualize high-usage items and inventory costs with real-time charts.
- Lists & Filtering – Manage your stock with searchable tables, filtering by expiration date, SKU, or storage location.
Everything is drag-and-drop, and if your medical facility expands, you can easily add new features or custom components using the Vibe Coding block.
Vibe coding allows healthcare administrators to move quickly by using AI to build precise inventory tools. You can "vibe code" your medical supply inventory software by describing how you want to track batches, lot numbers, or expiration dates to the AI Co-Builder. Softr then generates a production-ready application on top of a secure foundation.
While other tools generate unstable code, Softr manages core requirements like HIPAA-compliant data practices, authentication, and database logic natively. This means you get the speed of AI generation without the risk of managing raw code for critical medical data. You describe the supply chain, Softr builds it, and it's ready for your clinical staff immediately.
Yes. You can manage multiple clinics, pharmacy locations, or hospital departments within a single inventory portal. Using role-based permissions, you can ensure that the ER staff only sees their specific trauma supplies while the central warehouse staff has an overview of all stock across the entire healthcare network.
Yes, you can. You don't need a pre-existing inventory database to start with Softr. If you are starting fresh, you can use Softr Databases to build your catalog of medical supplies, lot numbers, and supplier contacts directly inside the platform.
If you happen to have legacy data in Airtable, Google Sheets, or SQL databases, you can easily connect those as well. You can even use the REST API to pull in data from existing EHR or hospital management systems, giving you total control over how your supply data is organized and used.
Softr Databases is the recommended choice for medical inventory because it is a native, relational data source designed for high performance and instant automation triggers. It ensures a lightning-fast experience for staff checking stock levels on the go.
If your medical data is stored elsewhere, Softr connects to over 17 external sources, including HubSpot, Airtable, and SmartSuite. You can even integrate multiple sources at once—for example, pulling medical equipment IDs from a SQL database while managing vendor contact info in Softr Databases. Most sources support real-time, two-way sync to keep your inventory counts accurate across all systems.
Yes, Softr gives you granular control over the user experience for your medical team. You can customize the layout to show simplified views for nurses on shift and more detailed analytical views for procurement managers. Each page or inventory block can be hidden based on the user's role.
You can set up roles like "Inventory Manager," "Nurse," or "Vendor." For instance, nurses might only have permission to view stock and submit usage forms, while Managers can edit stock levels and delete records. This ensures that sensitive medical data and pharmaceutical records remain secure while providing a clean, tailored interface for every staff member.
Yes, you can fully white-label your medical inventory system. Use your hospital or clinic’s logo, brand colors, and fonts to create a professional experience for your staff. You can also host the software on your own custom domain (e.g., inventory.yourclinic.com) and remove all Softr branding so it feels like a proprietary internal tool.
Yes, Softr offers extensive flexibility to control the design of your inventory portal. You can adjust the visual hierarchy and page structure to ensure staff can find life-saving equipment quickly. You can choose from various blocks to display your data effectively:
- Table blocks – to show detailed medical catalogs with SKU, quantity, and location.
- List/Card blocks – to display visual galleries of surgical kits or PPE types.
- Detail View – to see a deep dive of a specific item, like its sterilization history.
- Forms – for staff to log items removed from stock.
- Charts – to track monthly PPE consumption rates.
- Calendar blocks – to track upcoming equipment maintenance or delivery schedules.
You can update these designs at any time without needing a developer.
Softr is built with high security standards essential for medical environments. All data is encrypted in transit and at rest, and apps are hosted on reliable infrastructure. You have full control over role-based permissions to protect sensitive supply data.
For apps using Softr Databases, data is stored in a secure environment in Germany with SOC 2 Type II compliance. For external connections, Softr doesn't store your data; it simply displays it in real-time based on your access settings. This ensures your medical facility remains in control of its data and compliant with internal security policies.
It is fully production-ready. While some AI tools produce "vibe code" that is fragile and difficult to secure, Softr builds your medical inventory software on a stable, professional foundation.
We handle the critical details like user authentication, secure data fetching, and permissions natively. This solves the "Day Two" problem: you get the speed of AI generation with the reliability of business-grade software that is ready for hospital staff to use for real-world supply management from day one.
Softr is the first AI-native platform for business software. Unlike basic spreadsheet tools or rigid inventory SaaS, Softr's AI Co-Builder generates a custom app and database tailored to your medical workflow in minutes.
The hybrid advantage allows you to generate the structure with AI and then use visual drag-and-drop tools to refine the interface. You get the speed of modern AI with the security and permission controls required by medical teams, making it the fastest way to move from a supply-chain prototype to a live facility management tool.
Yes. Softr supports native workflows and deep integrations to connect your inventory to your entire health-tech stack. Use Softr Workflows to auto-trigger restock emails or connect with tools like Stripe for vendor payments.
Whether you need to sync stock levels with an external pharmacy system via REST API or send alerts to your team via webhooks, you can build these complex automations into your portal without writing a single line of code.
Describe what you need. Softr's AI builds your customized inventory system in minutes for free.