Streamline case tracking, improve collaboration, and ensure compliance with a customizable system tailored to your organization's needs.


Create a case management system with just the views and workflows you require. Add or adjust features as your processes change—no code needed.
Connect spreadsheets, ticketing systems, and other tools with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your cases.
Empower support agents and managers with tailored tools and access. Set up secure logins, user groups, and granular permissions quickly—no IT support needed.
Assign agents, supervisors, and admins different access and dashboards, so each role gets the tools they need.
Assign agents, supervisors, and admins different access and dashboards, so each role gets the tools they need.
Connect with tools like Make, Zapier, or N8N to automate ticket assignments, notifications, and follow-ups.
Support your team with mobile-ready tools—track cases, update tickets, and communicate from any device.
Enable agents to log in securely with Google, email, or SSO—streamlining access and onboarding.
Ensure all case data is safe and compliant with SOC2 and GDPR standards—plus fine-tuned access controls.
Support agents get quick answers and insights right in the system—AI built into your case management workflow with Softr.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Set up your automated case management system in minutes—no coding or IT team required.
Easily add new workflows, automations, or integrations as your support needs change.
Manage tickets, case records, and team dashboards—all in one help desk platform.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












An automated case management system is a secure platform where team members and stakeholders can log in to manage, track, and update case information. It centralizes communication, documents, timelines, and case progress, so everything related to cases is in one organized place. This helps your team reduce manual follow-ups and ensures everyone is always on the same page throughout the lifecycle of each case.
Softr makes it straightforward to build an automated case management system tailored to your workflows. You can connect your existing data from systems like Airtable, HubSpot, Notion, monday.com, SQL, and more, allowing your team to log in, update case details, assign tasks, submit forms, and access files—all within one platform.
No coding is needed. You can start with a template or build from scratch, adjust the design, manage user roles, and brand the system to align with your organization. It’s quick to set up, simple to modify, and flexible to grow as your needs evolve, helping keep your cases managed efficiently and professionally.
You can design a wide variety of features for your automated case management system, tailored to your team’s workflow. Common options include:
\- User logins – so each team member or case stakeholder can securely access relevant cases
\- Custom dashboards – to display case status, upcoming deadlines, or caseload summaries
\- Forms – for new case intake, case updates, or internal requests
\- File sharing – to upload and download case-related documents securely
\- Search and filters – to help users quickly locate specific cases or records
\- Tables, lists, and detail views – to manage and display case data, contacts, or timelines
\- Comments or status updates – to keep all communication and case notes in one place
\- Charts – to visualize case metrics, progress, or team workload
\- Calendar view – to track events, hearings, or review dates
\- Permissions and roles – ensuring users only see and edit what’s relevant to their role
All features are built using Softr’s drag-and-drop blocks, so you can create and adjust your system without coding. As your processes change, your automated case management system can easily be updated.
No coding is required. You can build your automated case management system entirely using Softr’s visual editor. Everything—from layout to user permissions—can be configured without writing any code.
Yes. You can manage multiple cases or teams within a single automated case management system. Each user only sees the case information and data relevant to them, based on their login and assigned role. This makes it easy to handle many cases simultaneously while keeping sensitive details restricted to the appropriate users.
Softr supports a wide range of data sources for your automated case management system. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. Data can also be brought in from other sources using the REST API.
You’re not limited to just one data source. You can integrate multiple sources within the same system and display them side by side—so your case management system can pull in case data from both Airtable and HubSpot at once. Most sources support real-time, two-way sync, so any updates made in your system or the external data source stay in sync automatically.
Yes, Softr gives you full control over how users experience your automated case management system. You can tailor the layout, navigation, and content to fit your case management processes and branding. Each page or element can be shown or hidden based on the logged-in user, so every team member or stakeholder only sees information relevant to their cases.
You can also set up custom user roles, such as case manager, administrator, or external collaborator—and specify exactly what each role can access or modify. For example, case managers can only view or update cases assigned to them, while admins can oversee all cases. You can also set up personalized views by filtering data according to the logged-in user.
This level of customization helps you manage sensitive case data securely and ensures every user has a focused, efficient experience.
Yes, you can. You don’t need to have existing case data in another tool to start building your automated case management system with Softr. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and integrates seamlessly with your case management workflows.
However, if you already have case data in tools like Airtable, Google Sheets, HubSpot, Notion, Coda, monday.com, Supabase, or SQL, you can connect those as well. You can also use the REST API connector to import data from other sources. Either way, you have full control over how your case data is organized and displayed within your system.
Yes, you can fully white-label your automated case management system in Softr. You have the ability to use your own logo, brand colors, fonts, and even set a custom domain so the system feels completely tailored to your organization. You can also remove all Softr branding, ensuring that users only see your organization’s identity throughout the entire experience.
Absolutely. Softr gives you extensive control over the design and layout of your automated case management system. You can modify colors, fonts, spacing, and the structure of each page to align with your team’s preferences. You decide which blocks go where, configure what information is visible, and set up different experiences for different types of users when they log in.
To present your case data, you can use a variety of blocks, such as:
\- Table blocks for displaying structured information like case lists or status updates
\- List or Card blocks to highlight case profiles or relevant documents
\- Detail View for in-depth look at a single case’s information
\- Forms for collecting new case details or updates
\- Charts for visualizing case metrics
\- Calendar blocks to show important deadlines or milestones
If you want to make changes later, you can update the layout right in the visual builder.
Softr is designed with security as a priority. All data is encrypted in transit (TLS) and at rest, and your automated case management system is hosted on secure infrastructure. You have complete control over user access—set role-based permissions, manage users directly through your data source, configure visibility rules, and apply global restrictions to safeguard case-sensitive data across your whole system.
If your case management system connects to external data sources like Airtable, Notion, or SQL, Softr doesn’t actually store your data—it simply displays it in real time based on your permissions. You’re always in control of your information and who can access or edit it.
Softr also adheres to best practices for authentication, access control, and platform monitoring to help protect your case data.
You can start building your automated case management system for free. Softr’s Free plan lets you create and publish one app with up to 10 users and 2 user groups, and it supports standard data sources like Softr Databases, Airtable, and Google Sheets.
If your system needs to support more users or advanced features, you can explore the paid plans, which scale with your needs.
Softr is made to help you quickly build powerful, user-friendly apps like automated case management systems, CRMs, and internal tools—no coding or developer help required. What makes Softr unique is how fast you can create a working solution and how seamlessly it works with your existing data.
While some no-code tools are focused on mobile apps (like Glide) or cater to technical teams (like Retool), Softr is designed for non-technical users who need full control over layout, user experience, and permissions. You can build on top of real-time data from sources like Airtable, Google Sheets, Softr Databases, or SQL, making it easy to create secure, branded systems your team can access.
Everything is customizable visually—from content and design to permission logic. Plus, Softr includes roles, forms, conditional logic, and API integrations out of the box, so you don’t need multiple products to get your case management system running smoothly.
Yes. Softr makes it easy to automate workflows and connect your automated case management system to your existing toolset. You can link with tools like Stripe for payments, Intercom for chat, and automate processes using Zapier, Make, and N8N. Softr also offers REST API and webhook support for more advanced automations.
Whether you want to trigger actions based on case updates, sync information with other platforms, or display external data inside your case management system, you can do it all—no coding required.