Track stock, monitor sales, and optimize restocking with a custom inventory app tailored for your vending machine business needs.


Build a vending machine inventory system with just the views and workflows you need. Add or update features as your business grows—no code needed.
Connect spreadsheets, sales data, and supply orders with real-time sync—or manage everything in Softr Databases. Create one source of truth for your inventory.
Give vending operators, restockers, and managers tailored access to inventory data and tools—no IT support needed.
Provide unique dashboards and access to restockers, operators, or admins so each sees only relevant inventory data.
Provide unique dashboards and access to restockers, operators, or admins so each sees only relevant inventory data.
Connect with tools like Make or Zapier to automate restock alerts, inventory updates, and reporting.
Easily track and update vending inventory from any device. All apps are mobile-ready by default.
Let staff access the inventory system securely with Google, email, or SSO logins—no IT tickets needed.
Keep your vending inventory data protected with SOC2 and GDPR compliance, plus detailed access controls.
Operators can ask AI about stock, sales, or restock needs—getting instant answers inside your inventory management app.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Set up your vending machine inventory app fast with drag-and-drop blocks and ready-made templates.
Easily add features like restocking alerts or new locations as your inventory needs change.
Track inventory, manage vendors, and view reports—all in one place, no extra tools needed.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












Vending machine inventory management software is a secure platform where operators and route managers can log in to monitor and manage stock levels, track sales, and view maintenance updates for all their vending machines. It centralizes all your inventory and machine data, so you don’t have to rely on manual spreadsheets or paper logs. This helps you stay organized, reduce stockouts, and streamline your vending operations.
Softr makes it easy to build vending machine inventory management software tailored to your workflow. You can connect your current data sources, like Airtable, Notion, or SQL, and set up a platform where your team can log in, check inventory status, update machine restocks, submit maintenance requests, and access reports—all in one place.
You don’t need to code anything. Start with a template or build from scratch, customize the layout, control who sees specific data, and brand the portal for your operation. It’s fast to launch, easy to update, and flexible enough to scale with your vending business, keeping all your information organized and accessible.
You can add a wide variety of features to your vending machine inventory management software, depending on how your vending operations are set up. Common features include:
\- User logins – so each team member or operator can access the machines they manage
\- Custom dashboards – to display machine status, inventory levels, and sales reports
\- Forms – for logging restocks, maintenance requests, or inventory transfers
\- File sharing – for uploading service manuals, product lists, or route maps
\- Search and filters – to quickly find a specific machine, product, or report
\- Tables, lists, and detail views – to organize machines, inventory items, and transaction details
\- Comments or status updates – for tracking service calls and communication
\- Charts – to visualize sales trends, product popularity, or restocking frequency
\- Calendar view – for scheduling maintenance, restocks, or audits
\- Permissions and roles – so different employees only see the information relevant to their duties
All of these features can be built with Softr’s drag-and-drop blocks, so you don’t need to write code. As your vending operation grows, you can easily update or expand your software.
No coding is required. You can build your vending machine inventory management software entirely using Softr’s visual editor. Everything from layout to permissions can be customized without writing a single line of code.
Yes. You can manage multiple vending machine operators or route teams in a single inventory management portal. Each user only sees the machines, stock levels, and data assigned to them, based on their login and role. This is helpful for vending operators managing multiple locations, teams, or third-party partners within the same system.
Softr supports a wide range of data sources for your vending machine inventory management needs. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also bring in data from other sources using the REST API.
You’re not limited to one source. For example, you can display machine inventory from Airtable and route schedules from Google Sheets in the same app. Most sources support real-time, two-way sync, so your inventory data stays up-to-date automatically.
Yes, Softr gives you full control over how users experience your vending machine inventory management portal. You can tailor the layout, navigation, and content to fit your operation’s workflow and branding. Each page or section can be shown or hidden based on who’s logged in, ensuring each operator or technician only sees what’s relevant to them.
You can also set up different user roles, such as route technician, operator, or admin, and define exactly what each role can view or edit. For example, route technicians can see only the machines on their route, while managers can access inventory levels across all locations. Personalized views and filtered data help make the experience secure and specific to each user’s responsibilities.
Yes, you can. You don’t need to import data from another system to start building your vending machine inventory management solution with Softr. If you’re starting from scratch, you can use Softr Databases, which is built into the platform and integrates seamlessly with your app.
If you already have data in platforms like Airtable, Google Sheets, Notion, Coda, monday.com, Supabase, or SQL, you can connect those too. There’s also a REST API connector for bringing in data from other sources. Either way, you have full control over how your vending machine inventory data is structured and displayed in your portal.
Yes, you can fully white-label your vending machine inventory management software in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the platform feel like a natural extension of your vending machine operations. You can also remove all Softr branding, so your operators and partners only see your company’s identity throughout the experience.
Absolutely. Softr gives you a lot of flexibility to control both the design and layout of your vending machine inventory management software. You can adjust colors, fonts, spacing, and page structure to match your brand and operational needs. Decide how each dashboard or page is organized, choose which blocks to display, and set what different users—like route drivers or inventory managers—see when they log in.
To display your data, you can add different types of blocks depending on your needs:
\- Table blocks – to show inventory levels across machines, restocking schedules, or performance metrics
\- List or Card blocks – to highlight machine locations or product categories
\- Detail View – to focus on a single vending machine’s inventory and status
\- Forms – for submitting restock reports or maintenance requests
\- Charts – to visualize sales trends or product movement
\- Calendar blocks – to display service visits or restocking dates
If your needs change, it’s easy to update layouts and content right in the visual builder.
Softr is built with security as a top priority. All data is encrypted in transit (TLS) and at rest, and your vending machine inventory management app is hosted on secure, reliable infrastructure. You control who can access and update information about your machines, inventory, and routes. Set role-based permissions, manage users within your data source, create visibility rules, and apply global restrictions to protect sensitive operational data.
For setups using external data sources like Airtable, Notion, or SQL, Softr doesn’t store your data—it displays it in real time based on your access settings. You remain in control of who can view or edit crucial inventory or sales info.
Softr follows industry best practices for authentication, access control, and monitoring to help keep your data safe.
You can get started for free. Softr’s Free plan lets you publish one app with up to 10 users and 2 user groups, and includes support for all major data sources like Softr Databases, Airtable, Google Sheets, and more.
If your vending machine management system needs to support more users, advanced features, or additional integrations, there are paid plans available. You can check the latest options here: <http://softr.io/pricing>
Softr is designed to make it easy to build fully functional, user-friendly apps—like vending machine inventory management systems—without writing code or needing developer resources. You can quickly move from concept to a working platform that connects to your existing data sources.
Unlike tools focused only on mobile apps (like Glide) or ones geared toward developers (like Retool), Softr is for non-technical teams who want full control over the interface, user experience, and permissions. Integrate real-time data from Airtable, Google Sheets, Softr Databases, or SQL, and provide a secure, branded environment for your route drivers, inventory managers, or partners.
You can customize everything visually, from layouts and content to user roles and permissions. With built-in forms, conditional logic, and API support, there’s no need to piece together different tools to launch a polished vending management system.
Yes, you can. Softr supports a wide range of integrations so you can connect your vending machine inventory management software to other platforms. Automate tasks using Zapier, Make, or N8N, and connect with tools like Stripe for payments or Slack for alerts. Softr also supports REST API and webhooks for more advanced automations.
Whether you need to send inventory data to another system, trigger restock notifications, or display sales analytics from different sources, you can build it directly into your vending management platform—no coding required.