Monitor fuel levels, track store stock, and automate orders in an AI-powered system built with AI to fit your station's daily workflow.




Customize your gas station inventory setup with the exact steps and views your team needs. Add features as processes evolve—no code needed.






Connect fuel sensors, POS systems, and vendor trackers with real-time sync—or manage everything in Softr Databases. Create one integrated source of truth for your station.
Give each teammate the right tools and access. Set up secure logins, user groups, and granular permissions—no IT support or dev work needed.
Give managers, cashiers, and vendors tailored access and dashboards, so each role sees just the inventory data they need.
Give managers, cashiers, and vendors tailored access and dashboards, so each role sees just the inventory data they need.
Streamline your station with Softr Workflows. Trigger reorders when stock is low or send maintenance alerts automatically based on data changes.
Access and update your inventory on the go. Managers can review fuel reports or log shift handovers from any smartphone or tablet.
Use Google, email, or SSO logins to give your station team fast, secure access—no technical help or IT tickets needed.
Keep sensitive sales and supply data safe with SOC2 and GDPR compliance, plus fine-tuned access control at every granular level.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your gas station inventory software in minutes with AI—no manual database setup or coding required.

Add features like automated reordering, shift logs, or fuel analytics as your operations grow—no rebuild needed.

Start with inventory, then add staff schedules, maintenance logs, or manager dashboards—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Gas station inventory management software is a secure, digital hub where station owners and managers track fuel levels, convenience store stock, and daily sales logs. It keeps all operational data in one place, so you don't have to rely on handwritten clipboards or messy spreadsheets. This makes it easier to prevent stockouts of high-margin items and ensure your fuel tanks are refilled exactly when needed, providing a smoother experience for your staff and customers.
Softr is the first AI-native platform for building business software. It makes it easy to build inventory management software that fits the unique layout of your fueling station and retail shop. You can describe your operational needs to the AI Co-Builder to instantly generate your database, stock tracking pages, and ordering logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external tools where you might currently track sales, like Airtable, Google Sheets, or HubSpot. You have full control to adjust the layout visually, decide which shift leads see specific fuel reports, and brand it to match your franchise. It's quick to get up and running, simple to update as you add new product lines, and flexible enough to grow with multiple locations.
You can include a wide range of features in your inventory software, depending on how you manage your pumps and store. A great gas station app usually mixes classic functional blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let managers query fuel depletion rates conversationally, or set up Database AI Agents to research local competitor fuel pricing or suggest optimal reorder points for snacks.
- Vibe Coding Blocks – Build complex, custom UI elements—like a visual tank level indicator—using the AI Code block to "vibe code" exactly what you need.
- Softr Workflows – Build native automations (like an automatic Slack alert when pump 4 goes offline) that trigger notifications or sync data whenever a tank level drops below a threshold.
- User Portals & Logins – Securely manage access so shift workers can log inventory counts while only owners see profit margins and tax data.
- Forms & Data Collection – Capture delivery details with custom forms, fuel bill of lading uploads, and conditional logic for damage reports.
- Dashboards & Charts – Visualize your fuel sales performance and high-turnover retail metrics with real-time charts and summaries.
- Lists & Advanced Filtering – Display and manage your SKU list with searchable tables, expiring-item views, and vendor contact directories.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. Need something more custom? Use the Vibe Coding block to generate a tailored component with AI. And if your compliance needs change, it's easy to update the software later.
Vibe coding is all about moving fast and using AI to build exactly what your station needs. You can "vibe code" inventory software in Softr by simply describing your requirements—like "I need a fuel delivery log that calculates variance"—to the AI Co-Builder. Softr then generates a production-ready app on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the "boring 80%"—like staff authentication, relational database logic for SKUs, and security—natively. This means you get the speed of vibe coding without the "Day Two" headaches of managing raw code that might break during a busy holiday shift. You describe it, Softr builds it, and it’s ready for your team to use at the register or in the back office instantly.
Yes. You can manage multiple gas station locations or regional teams in a single inventory portal. Each manager only sees the stock levels and sales data assigned to their specific station, based on their login and assigned location role. This is useful for multi-unit franchisees or regional managers who need a bird's-eye view of all stations while keeping site-level data private to local staff.
Yes, you can. You don't need to bring your SKU lists or fuel logs from somewhere else to start building with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with the inventory management application you build.
But if you already have supplier price lists or historical sales data in tools like Airtable, Google Sheets, HubSpot, or SQL, you can connect those too. You can also use the REST API connector to bring in real-time data from POS systems. Either way, you have full control over how your product categories, fuel types, and vendor records are structured and displayed.
Softr Databases is the recommended native, relational data source for gas station software. It is built explicitly for business apps, offering the highest performance for quick barcode scans, instant automation triggers for low-stock alerts, and a lightning-fast experience because the inventory data is native to the platform.
If you already have your vendor or sales data elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable, Google Sheets, HubSpot, SmartSuite, BigQuery, and more. You can even integrate multiple data sources into the same app—so your software could pull in live fuel prices from an external SQL database and store snack inventory in Softr Databases at once. Most sources support real-time, two-way sync, so any changes made by a manager on their phone stay in sync with the office computer automatically.
Yes, Softr gives you full control over how your employees experience the inventory software. You can customize the layout, navigation, and content to match your specific operational workflow. Each page or inventory block can be shown or hidden based on job titles, so a cashier sees a simple price-check screen while an inventory manager sees the full purchase order system.
You can also set up different user roles, such as Cashier, Station Manager, or Owner—and define exactly what each role can view or edit. For example, cashers can only update stock counts, while managers can edit unit costs and approve fuel orders. You can also create personalized views by filtering inventory based on the specific station location assigned to the logged-in user.
This level of customization is especially useful when you're managing different types of station layouts or multiple regional teams in the same app. It helps keep the mobile experience clean for staff on the floor and secure for sensitive financial data.
Yes, you can fully white-label your inventory software in Softr. You can use your own brand's logo, colors, fonts, and a custom domain like `inventory.yourgasstation.com` to make the software feel like a natural, professional tool for your employees. You can also remove all Softr branding, so your staff only see your company's identity whenever they log in to check fuel levels or perform a shift change.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your inventory management system. You can adjust colors, fonts, spacing, and page structure to match your brand style. You can also choose how each page is laid out, decide which blocks go where, and set what different staff members see when they log in for their shift.
To display your inventory data, you can add different types of blocks depending on what you need:
- Table blocks – to show structured data like fuel delivery logs or cigarette inventory counts.
- List or Card blocks – to highlight premium products, vendor profiles, or store maintenance tasks.
- Detail View – to show one record at a time, like a deep dive into an individual fuel tank's health.
- Forms – for quick stock-level entries and damage reporting.
- Charts – to show fuel sales trends and inventory turnover rates.
- Calendar blocks – to display upcoming fuel deliveries or staff schedule deadlines.
If your store layout or product categories change later, it's easy to go back and make updates right in the visual builder.
Softr is built with security in mind. All inventory and financial data is encrypted in transit (TLS) and at rest, and your software is hosted on secure, reliable infrastructure. Softr apps also give you full control over which employees can see and edit specific stock records. You can set up role-based permissions, manage staff users directly within your data source, set visibility rules for sensitive profit data, and apply global restrictions to protect your business information.
For apps using Softr Databases, your inventory data is stored in Softr's secure environment, with all data hosted in Europe (Germany) and SOC 2 Type II compliance. For apps connected to external data sources like Airtable or SQL, Softr doesn't store your data—it just displays it in real time based on your access settings. You're always in control of your operational data and who can view or edit it.
Softr also follows industry best practices for authentication and platform monitoring to help keep your station's information safe from unauthorized access.
It is fully production-ready. Unlike many AI tools that just "vibe code"—generating fragile, custom code that is hard for a non-technical manager to maintain—Softr builds your gas station inventory software on top of a stable, business-grade foundation.
We handle the "boring 80%" (like secure logins, encrypted hosting, and granular employee permissions) natively, so you don't have to worry about tech failures during peak hours. This solves the "Day Two" problem of AI: you get the speed of instant generation without the headache of managing raw, unreliable code. Your app is secure, scalable, and ready for your team to start tracking fuel drops and store stock from day one.
Softr is the first AI-native platform for building business software. Unlike pure "vibe coding" tools that generate fragile code, or traditional no-code tools that require weeks of manual configuration to set up a relational inventory database, Softr's AI Co-Builder creates apps on top of a secure, production-ready foundation.
What sets it apart is the hybrid advantage: you can use AI to generate your SKU database, mobile-friendly app, and replenishment logic in minutes, then use visual controls for precise editing of your station's floor plan or categories. You get the speed of AI with the reliability of business-grade infrastructure (auth, roles, permissions, and hosting) already built-in. It's designed for busy station owners and non-technical managers who want to move from an idea to a live production software on day one.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your inventory management software to the rest of your business stack. You can automate tasks using Softr Workflows, such as sending a text alert to a fuel supplier when tank levels hit 10%, or sync with tools like Stripe for in-app vendor payments. Softr also supports REST API and webhooks for connecting to modern POS systems.
Whether you need to send end-of-day reports to an accounting system, trigger reorders based on sales velocity, or display live fuel prices from a third-party API, you can build it into your software without writing code.
Describe what your station needs. Softr's AI builds your custom inventory tools in minutes.