Track fuel levels, manage supplies, and streamline operations with a custom inventory app tailored to your gas station's needs.


Tailor your gas station inventory management system to match your workflow. Add only the features you need and adjust as your needs change.
Connect spreadsheets, POS systems, and supplier tools with real-time sync—or manage everything in Softr Databases. Streamline your inventory management seamlessly.
Enable fuel station staff to manage inventory, orders, and restocks securely. Control access and automate inventory processes in minutes—no IT help needed.
Give cashiers, managers, and suppliers tailored dashboards, so each role only sees inventory relevant to them.
Give cashiers, managers, and suppliers tailored dashboards, so each role only sees inventory relevant to them.
Connect with tools like Make, Zapier, or N8N to automate inventory alerts, reorder processes, and daily reports.
Access inventory tools at the register or on the go. Apps are mobile-ready for forecourt or back office use.
Let team members log in with Google, email, or SSO for quick, secure access—no IT help needed.
Protect inventory and sales data with SOC2 and GDPR compliance plus strong access controls.
Staff can ask AI about fuel or stock levels, reorder alerts, and sales data—right inside your inventory management portal.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.
Launch gas station inventory tracking in minutes with drag-and-drop blocks and templates.
Add features like supply alerts or reorder tracking as your gas station’s needs change—no rebuild needed.
Manage inventory, vendor data, and supply dashboards for your stations—all in one place, no extra tools.
Integrate with your spreadsheets and databases, including Airtable, SQL, Hubspot, Google Sheets, Supabase, BigQuery, and more—in just a few clicks. Your data is always secure and in sync.
Drag and drop customizable building blocks with various views and functionalities. Granular permissions allow you to control what data each user can access, and which actions they can take.
Ship applications that your team will love in minutes or hours, instead of days or weeks. Deploy on both desktop and mobile.












Gas station inventory management software is a secure platform designed for station owners and staff to monitor fuel levels, track sales, manage supply deliveries, and oversee all inventory-related data in real time. By keeping everything organized in one place, the software eliminates the need for manual spreadsheets or scattered paperwork, making daily operations more efficient and transparent for your entire team.
Softr makes it simple to create gas station inventory management software that fits the way your station operates. You can connect your existing data sources—like Airtable, Hubspot, Notion, monday.com, SQL, and more—and set up a portal where staff can log in, check inventory levels, receive supply updates, and generate reports, all in one place.
No coding is required. You can start with a template or build from scratch, customize layouts, manage user access, and apply your station’s branding. It’s fast to launch, easy to maintain, and flexible enough to adapt as your gas station grows or inventory needs change.
You can include a broad set of features to support your gas station’s workflows. Here are some of the most popular options:
\- User logins – so each team member can access inventory and sales data relevant to their role
\- Custom dashboards – to display current fuel levels, sales trends, and delivery schedules
\- Forms – for entering new deliveries, reporting losses, or submitting inventory adjustments
\- File sharing – for storing and accessing supplier invoices or compliance documents
\- Search and filters – to quickly locate specific fuel types, products, or transaction records
\- Tables, lists, and detail views – to monitor stock movement, reorder points, or maintenance logs
\- Comments or status updates – for team communication on inventory issues
\- Charts – for visualizing fuel consumption, sales performance, or delivery patterns
\- Calendar view – to track scheduled deliveries or tank inspections
\- Permissions and roles – so different staff members only see information relevant to their responsibilities
All features are built with Softr’s drag-and-drop tools, so you can add or update them as your inventory processes evolve.
No coding skills are needed. With Softr’s visual editor, you can build your gas station inventory management software from start to finish—customizing layouts, permissions, and workflows—without writing a single line of code.
Yes. You can manage multiple gas stations or station teams in a single inventory management portal. Each user only sees the inventory, orders, and data assigned to their specific location or role, based on their login credentials. This is ideal for operators overseeing several gas stations or for managers who want to keep different teams’ inventory data organized and secure.
Softr supports a wide range of data sources for your gas station inventory management needs. You can connect to Airtable, Google Sheets, Notion, Coda, monday.com, HubSpot, Clickup, Xano, Supabase, PostgreSQL, MySQL, SQL Server, MariaDB, BigQuery, and more. You can also pull in data from other external sources using the REST API.
You’re not limited to just one source. You can integrate multiple data sources in the same management portal and view them side by side—so your gas station inventory system can pull in data from, say, both Airtable and Google Sheets at once. Most sources support real-time, two-way sync so your inventory and orders are always up to date.
Yes, Softr gives you complete control over how users interact with your gas station inventory management portal. You can tailor the layout, navigation, and dashboard content to fit your station’s brand and operational workflow. Each page or section can be shown or hidden based on who’s logged in, ensuring that each manager or staff member only sees information relevant to their role or location.
You can also set up different user roles, such as station manager, inventory clerk, or admin, and define exactly what each user can view or edit. For example, station managers can see inventory for their own location, while admins can monitor and manage inventory across all stations. This level of control keeps your data secure, organized, and accessible to the right people at the right time.
Yes, you can. You don’t need to import data from another system to start using Softr for gas station inventory management. If you’re starting from scratch, you can use Softr Databases, which are built into the platform and work seamlessly with your inventory tracking and reporting needs.
However, if you already track inventory in tools like Airtable, Google Sheets, or similar platforms, you can connect those as well. Softr also supports bringing in data from other sources via the REST API connector. Either way, you have complete control over how your gas station data is organized and displayed in your management portal.
Yes, you can fully white-label your gas station inventory management software in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the software feel like a natural extension of your gas station or fuel business. You can also remove all Softr branding, so your team and station managers only see your company’s identity throughout the entire experience.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your gas station inventory management software. You can adjust colors, fonts, spacing, and page structure to match your brand and operational needs. You can also choose how each page is laid out, decide which blocks go where, and set what different users see when they log in.
To display your inventory or sales data, you can add different types of blocks depending on what you need:
\- Table blocks – to show structured data like fuel levels, delivery logs, or sales summaries
\- List or Card blocks – to highlight suppliers, storage tanks, or equipment
\- Detail View – to show information for a specific product or storage location
\- Forms – for stock intake or incident reporting
\- Charts – to visualize inventory trends or fuel sales
\- Calendar blocks – to display delivery schedules or maintenance dates
If your content or design needs change later, it’s easy to make updates right in the visual builder.
Softr is built with security in mind. All data—such as your station's inventory records, fuel sales, and supplier information—is encrypted in transit (TLS) and at rest, and your apps are hosted on secure, reliable infrastructure. Softr apps also give you full control over who can see and do what within your gas station inventory management software. You can set up role-based permissions, manage users directly within your data source, set visibility rules, and apply global restrictions to protect sensitive data across your entire app.
For apps connected to external data sources like Airtable, Notion, or SQL, Softr doesn’t store your inventory data—it just displays it in real time based on your access settings. You’re always in control of your data and who can view or edit it.
Softr also follows industry best practices for authentication, access control, and platform monitoring to help keep your information safe.
You can get started for free. Softr’s Free plan lets you publish one app with up to 10 app users and 2 user groups, and includes support for all standard data sources like Softr Databases, Airtable, Google Sheets, and more.
If your inventory system needs more users or advanced features, you can explore the paid plans for additional capabilities: <https://softr.io/pricing>
Softr is built to make it easy to create fully functional, user-facing apps—like gas station inventory management software—without needing to write code or rely on developers. What sets it apart is how quickly you can go from idea to working software, and how well it connects with your existing inventory and sales data.
Unlike some no-code tools that focus on mobile apps or are more dev-oriented, Softr is designed for non-technical teams who want full control over layout, user experience, and permissions. You can build on top of real-time data from tools like Airtable, Google Sheets, Softr Databases, or SQL, and create secure, branded inventory management apps that your station staff or management team can log into.
You can customize everything visually—from content and design to who sees what. And because Softr includes features like user roles, forms, conditional logic, and API support out of the box, you don’t need to combine multiple tools to launch something polished.
Yes. Softr supports a wide range of integrations so you can connect your gas station inventory management software to the rest of your operational stack. You can sync with tools like Zapier, Make, or N8N to automate tasks—such as sending alerts when fuel is low, updating accounting systems, or scheduling supplier orders. Softr also supports REST API and webhooks for more advanced workflows.
Whether you need to send inventory data to another system, trigger automations based on stock changes, or display information from other tools, you can build it into your inventory management software, all without writing code.