Manage time off, track approvals, and view calendars in free leave management software built with AI to fit your team's workflow.




Customize your free leave management software setup with the exact accrual steps and views your team needs. Add features as processes evolve.




Connect spreadsheets, CRMs, and HR systems with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business leave records.
Give employees and managers the right views and access. Set up secure logins, user groups, and leave permissions in minutes.
Softr apps are mobile-ready. Employees can request time off from their phones—turn it into a downloadable app in one click with Softr's PWA.
Softr apps are mobile-ready. Employees can request time off from their phones—turn it into a downloadable app in one click with Softr's PWA.
Build native automations to handle leave notifications, status updates, and accrual changes automatically whenever requests are approved.
Provide separate logins for employees and managers. Create personalized dashboards so everyone sees only their own leave balance and team calendar.
Apply rules so only managers can approve requests. Customize who sees the team calendar and which records employees can edit at a granular level.
Protect sensitive employee information from security threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your free leave management software in minutes with AI—no manual setup needed.

Add features like accrual tracking, team calendars, or manager approvals as your workflows evolve.

Start with leave tracking, then add employee portals, directories, or forms—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Free leave management software is a secure employee portal where your team can log in to request time off, check their remaining holiday balance, and view team absence calendars. It centralizes all leave requests—from sick days to annual leave—eliminating the need for messy spreadsheets or endless email chains. This streamline's HR operations and ensures both managers and employees have a transparent, organized view of availability.
Softr is the first AI-native platform for building business software, making it the ideal choice for creating a leave management system tailored to your company's specific holiday policies. You can describe your requirements to the AI Co-Builder to instantly generate your vacation tracking database, request pages, and approval logic—all fully connected and secure.
You don't need any coding skills. You can start by generating with AI, using a pre-built employee portal template, or building from scratch. Everything runs on Softr Databases, our native relational database, or you can connect external sources like Airtable or Google Sheets where your employee data might already live. You have full control to customize the approval workflows, set specific visibility for managers, and brand the portal with your company colors. It's fast to launch, easy to maintain, and grows alongside your headcount.
You can include a wide variety of features in your leave management portal to automate HR tasks. A high-quality system usually combines standard functional blocks with AI-driven capabilities:
- AI-Powered Intelligence – Use Ask AI to let employees query their remaining balance through chat, or set up Database AI Agents to automatically summarize monthly department absence trends.
- Vibe Coding Blocks – Create custom UI components—like a specialized interactive holiday calendar—using the AI Code block to "vibe code" exactly the visualization you need.
- Softr Workflows – Build native automations, such as an instant Slack or email notification sent to a supervisor when a new leave request is submitted.
- Employee Portals & Logins – Securely manage access so staff only see their own private leave history while HR administrators see the full company roster.
- Forms & Requests – Capture time-off details with custom forms including date pickers, attachment uploads for doctor's notes, and conditional logic for different leave types.
- Dashboards & Charts – Visualize department-wide availability and annual leave consumption with real-time charts.
- Lists & Advanced Filtering – Manage pending requests with searchable tables, approval status tags, and kanban boards for HR processing.
Everything is built using Softr's drag-and-drop blocks, so you can adjust features instantly. If your policy changes, simply update the logic in the visual builder.
Vibe coding allows you to build a sophisticated HR tool at high speed by using AI to interpret your logic requirements. You can "vibe code" your leave management software in Softr by describing how your approval process works and what fields you need (like 'Start Date' or 'Leave Type') to the AI Co-Builder. Softr then generates a functional, secure application on a robust foundation.
While other tools might give you buggy, raw code, Softr manages the critical components—like secure employee authentication, relational data for accruals, and permissions—natively. This means you get the agility of AI generation without the risk of managing unstable code. You describe the workflow, Softr builds the portal, and your employees can start booking time off immediately.
Yes. You can manage multiple departments, branches, or regional teams within a single leave management app. Each employee only sees their own requests and their immediate team's calendar based on their login and role. This is perfect for growing companies where managers need to oversee specific groups while maintaining overall data privacy.
Absolutely. You don't need an existing database to start building with Softr. If you're building from scratch, you can use Softr Databases, which is built into the platform and handles employee profiles and leave balances perfectly.
However, if you already store staff information in Airtable, Google Sheets, HubSpot, or even a SQL database, you can connect those to Softr in seconds. You can also use the REST API to pull in data from other HRIS tools. You maintain complete control over how your leave data is structured and who can edit it.
Softr Databases is our recommended native data source for leave management. It is designed for business applications, providing high performance and instant triggers for leave approval notifications because the data lives directly on the platform.
If your team data is stored elsewhere, Softr connects to 17+ external sources including Airtable, Google Sheets, SmartSuite, and BigQuery. You can even combine sources—for example, storing employee contact info in HubSpot while tracking leave requests in Softr Databases. Most connections support real-time, two-way sync, so when a manager approves a request in the app, your central record updates automatically.
Yes, Softr gives you total control over the employee experience. You can customize the dashboard, request forms, and navigation to fit your company culture. Every block can be conditioned based on the user's role, so a junior employee sees a 'Request Leave' button, while a department head sees an 'Approval Queue' block.
You can define granular roles—such as Employee, Manager, and HR Director—to control exactly who can view or modify specific records. For instance, employees can only see their own balance, but HR can edit credit for everyone. This ensures your leave management system is secure, organized, and provides a tailored view for every member of the organization.
Yes, you can fully white-label your employee portal in Softr. Use your company logo, brand fonts, and corporate colors to ensure the software feels like an in-house tool. You can also host it on your own custom domain (e.g., portal.yourcompany.com) and remove all Softr branding, providing a professional and seamless experience for your staff.
Yes, you can. Softr provides deep flexibility to modify both the design and the layout of your leave management portal. You can adjust the visual theme to match your employer branding and decide exactly how information is presented to your team when they log in.
To manage your leave data effectively, you can utilize various blocks:
- Table blocks – for HR to review a master list of all absence requests.
- List or Card blocks – to show employees their pending and historical requests.
- Detail View – to allow managers to see the specific details of a single request before approving.
- Forms – for employees to submit new time-off requests.
- Charts – to visualize workforce capacity or absence trends.
- Calendar blocks – to show a shared team view of who is out of the office.
If your company policies or branding change, you can update the portal instantly through our visual drag-and-drop editor.
Security is a core priority for Softr. All leave data is encrypted in transit and at rest, and apps are hosted on world-class, reliable infrastructure. Softr ensures you have strict control over sensitive employee information through role-based permissions and visibility rules. You can manage access at the record level to ensure personal data like sick notes or sensitive leave types are protected.
For portals using Softr Databases, data is stored in a secure environment in Germany with SOC 2 Type II compliance. For external connections like Airtable or SQL, Softr serves as a secure interface and doesn't store your data permanently. We follow industry best practices for authentication and monitoring to keep your confidential HR information safe.
The app generated by our AI is fully production-ready. Unlike experimental AI that produces unmanaged code, Softr builds your leave management system on a stable, enterprise-grade architecture.
We handle the complex underlying layers—such as secure employee login, data relational logic, and granular permissions—natively. This allows you to launch an AI-generated portal instantly while maintaining the reliability and scalability required for a professional business environment. It is ready for your team to use the moment you hit publish.
Softr is the first AI-native platform designed specifically for custom business software. Unlike rigid, pre-made HR tools that force you into their workflow, Softr's AI Co-Builder creates a system that fits your specific holiday rules in minutes.
You get a unique hybrid advantage: the speed of AI-driven generation combined with the precision of a professional visual editor. Softr provides the necessary infrastructure—like employee authentication and secure data hosting—out of the box, allowing HR teams to move from a manual spreadsheet to a professional automated portal without needing a developer.
Yes. Softr supports powerful native workflows and numerous integrations to connect your leave management system with your existing operations. You can automate tasks using Softr Workflows, such as syncing approved leave to a Google Calendar or notifying team leads via Slack. Softr also integrates with tools like Intercom for internal support or Zapier for advanced automation.
Whether you need to trigger payroll updates or sync absence data with your company's broader ERP, you can build these connections directly into your portal without ever writing a line of code.
Describe what you need. Softr's AI builds your custom leave management tool in minutes.