Track expenses, manage progress billing, and collect payments in an AI-powered system built with AI to fit your firm's unique workflow.




Customize your construction invoicing software setup with the exact steps and views your team needs. Add features as processes evolve—no code needed.




Connect project expenses, job progress, and subcontractor invoices with real-time sync—or manage everything in Softr Databases. Create one source of truth for your finances.
Let field crews, accountants, and clients log in to a fully branded portal. Set up permissions and billing access in minutes—no code needed.
Automate your billing operations with Softr Workflows for payment reminders, status updates, and client notifications that trigger instantly.
Automate your billing operations with Softr Workflows for payment reminders, status updates, and client notifications that trigger instantly.
Assign roles for project managers, crews, or clients—each gets secure access to only the invoicing and project data they need.
Control who can view, edit, or approve change orders and invoices—down to the specific project field level.
Keep sensitive financial and customer data safe. Softr is fully compliant with SOC2 and GDPR regulations for total peace of mind.
Capture daily logs, material costs, or client sign-offs using flexible form blocks tailored to each specific job or task.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your construction invoicing software in minutes with AI—no manual setup or coding needed.

Add features like change order approvals or mobile progress billing as your business grows—no rebuild needed.

Start with invoicing, then add client portals, crew schedules, or project dashboards—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




Construction invoicing software is a secure digital hub where contractors and clients manage billing, handle progress payments, and track change orders. It keeps all financial documentation in one place, eliminating the need for scattered paper trails or endless email threads. This makes it easier for project managers to stay organized and ensures subcontractors and vendors get paid accurately and on time.
Softr is the first AI-native platform for building business software, making it simple to build construction invoicing software tailored to your specific trade and project needs. You can describe your billing workflow to the AI Co-Builder to instantly generate your invoice database, payment pages, and approval logic—all professionally branded and secure.
You don't need to code at all. You can start by generating with AI, using a pre-built template, or building from scratch. Everything runs on Softr Databases, or you can connect external data sources where you already track jobs, such as Airtable, Google Sheets, or HubSpot. You have full control to adjust the layout visually, set up lien waiver collections, and ensure only authorized personnel see sensitive financial data. It's fast to launch and flexible enough to scale as you take on larger projects.
You can include a wide range of features in your construction invoicing software to automate your billing cycle. An effective construction billing app typically combines standard blocks with AI-powered automation:
- AI-Powered Intelligence – Use Ask AI to let project managers query historical project costs, or use Database AI Agents to automatically categorize expenses from receipts.
- Vibe Coding Blocks – Use the AI Code block to "vibe code" custom components like a specialized AIA-style payment application form.
- Softr Workflows – Build native automations, such as triggering an internal notification when a client approves a change order or syncing paid status to your main project tracker.
- User Portals & Logins – Securely manage access so subcontractors only see their own work orders and payment history.
- Forms & Data Collection – Capture field reports and material costs with custom forms and file uploads for site photos.
- Dashboards & Charts – Visualize accounts receivable, overdue payments, and project budget health with real-time charts.
- Lists & Advanced Filtering – Manage your invoicing pipeline with searchable tables, kanban boards for approval stages, and deep-dive record views.
Everything is drag-and-drop, and you can use the Vibe Coding block if you need a specific calculation engine for complex retention or tax rules.
Vibe coding allows you to build sophisticated billing tools instantly using AI. You can "vibe code" construction invoicing software in Softr by describing your specific billing requirements—like handling progress billing or lump-sum contracts—to the AI Co-Builder. Softr then generates a production-ready application on top of a secure, industrial-strength foundation.
Unlike other tools that leave you with buggy, custom-coded scripts, Softr manages the critical backend work—including secure payment processing and granular user permissions—natively. You get the speed of AI generation without the risk of managing unstable code. You describe the billing workflow, Softr builds it, and your field crew can start logging expenses immediately.
Yes. You can manage multiple subcontractors, vendors, and job sites within a single portal. Each user—whether they are a general contractor, a site supervisor, or an external client—only sees the specific invoices, files, and project budgets assigned to them based on their unique login and role. This is ideal for construction firms managing several active projects with different stakeholders simultaneously.
Yes, you can. You don't need an existing tool to start building your construction invoicing solution. If you're starting fresh, you can use Softr Databases, which is built into the platform and handles relational data like ‘Invoices connected to Projects’ and ‘Line Items connected to Invoices’ seamlessly.
However, if you already have project logs in Airtable, Google Sheets, or SmartSuite, you can connect those directly. You can even use the REST API to pull data from your legacy ERP. In any scenario, you maintain full control over how your financial records are structured and visualized for your team.
Softr Databases is the recommended native data source, offering high performance and instant automation triggers for real-time construction billing updates. Because the data is native, the experience for your field team is lightning-fast.
If your project data is already in another system, Softr connects to 17+ external sources including Airtable, Google Sheets, HubSpot, and SQL. You can even integrate multiple sources, pulling labor hours from one sheet and material costs from a database into the same invoicing app. Most sources support real-time, two-way sync, so an approved invoice in Softr updates your source data automatically.
Yes, Softr gives you complete control over how users interact with your invoicing software. You can customize the layout, navigation, and approval steps to match your firm's specific workflow. Each page or button can be shown or hidden based on user roles, ensuring a site lead can submit an invoice, but only the CFO can authorize a final payment.
You can set up granular roles—such as Admin, Project Manager, or Client—and define exactly what data each can edit. For instance, clients can see their project balance and pay bills, while site supervisors can only view their specific site’s budget. This ensures your financial data stays clean, secure, and tailored to the person using the app.
Yes, you can fully white-label your construction invoicing software in Softr. You can use your own firm's logo, brand colors, typography, and a custom domain (e.g., billing.yourconstructionfirm.com) to make the experience feel like an official part of your professional service. You can also remove Softr's branding entirely, ensuring your clients and subs see only your company's identity when they log in.
Yes, you can. Softr offers total flexibility over the design and layout of your billing portal. You can adjust colors, fonts, and page architecture to reflect your brand identity. You have the power to decide which blocks appear on each page and control exactly what information is visible upon login.
To organize your financial data, you can use various specialized blocks:
- Table blocks – to display project lists, pending invoices, or site expenses.
- List or Card blocks – to browse active job sites or vendor profiles.
- Detail View – to show individual invoice breakdowns and line items.
- Forms – for field-based expense submissions.
- Charts – to track monthly revenue and project margins.
- Calendar blocks – to track payment deadlines or project milestones.
If your billing process evolves, you can easily update the layout or add new features directly in the visual builder.
Softr is built with security as a priority. All construction data is encrypted in transit and at rest, hosted on reliable, high-tier infrastructure. You have complete control over data visibility; you can set role-based permissions and visibility rules to ensure sensitive contract values and payment details are only accessible to authorized users.
For apps using Softr Databases, data is stored in a secure environment with SOC 2 Type II compliance and European hosting (Germany). For apps connected to tools like Airtable or SQL, Softr serves as the interface and does not store your records permanently—it displays them in real time based on your specific access settings. Softr follows industry best practices to ensure your invoicing data and client information remain protected.
It is fully production-ready. While some AI tools produce fragile code that is hard to maintain, Softr builds your construction invoicing software on a stable, battle-tested foundation.
We provide the essential infrastructure natively—including user authentication, secure file hosting for receipts, and granular permission logic—so you don't have to build it from scratch. This eliminates the technical debt often found in raw AI-generated code. Your invoicing software is secure, scalable, and ready for professional use by your subcontractors and clients from day one.
Softr is the first AI-native platform specifically designed for business software. Unlike "vibe coding" tools that produce raw, unmanaged code, or traditional no-code platforms that require tedious manual setup, Softr’s AI Co-Builder generates a functioning app on top of secure, production-grade infrastructure.
The key advantage is our hybrid approach: you can use AI to build the database, interface, and logic in minutes, then use the intuitive visual editor for precision adjustments. You get the speed of AI combined with the reliability of a platform that includes built-in authentication, roles, and hosting. It is built for construction teams who need to move from a manual process to a professional digital system immediately.
Yes. Softr supports powerful native workflows and numerous integrations to connect your invoicing software with your existing tech stack. You can automate tasks using Softr Workflows—such as sending an email when a payment is received—or connect with Stripe for credit card payments and Intercom for client support. Softr also provides a REST API and webhooks for more complex logic.
Whether you need to push invoice data to an accounting tool like Quickbooks via Zapier, or trigger an SMS notification when a job is marked as complete, you can build these automated sequences directly into your portal without writing code.
Describe what you need. Softr's AI builds your custom invoicing tool in minutes.