1. Softr

The best intranet software platforms make it easy to bring all your resources, knowledge, and team communication into one place, giving everyone a clear path to stay connected.

Let’s take a look at some of the top intranet platforms that can help boost collaboration and keep your workflow running smoothly, no matter your team’s size.

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G2 rating: 4.8/5

Capterra rating: 4.7/5

Softr is a no-code web app builder that lets you create custom solutions, including creating an intranet, without coding expertise. It gives you an intranet template, drag-and-drop blocks, and integrations to easily design and customize your intranet.

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Using Softr's purpose-built templates, you can create your ideal team intranet. They're easy to customize, so I can match my intranet to my unique brand without touching a line of code. I found it essential to have an intranet solution like Softr that lets me easily match visual elements like font and color with my established branding guidelines.

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Although Softr has a range of drop-and-drop features, I’ve never found it difficult to use. There are no overwhelming dashboards—just a straightforward layout. Here’s a video from Gareth Pronovost at GAP Consulting showing just how simple it is to build an intranet with Softr:

Integrating internal announcements, team directories, and document libraries is easy with simple dragging and dropping—no need to navigate complicated menus.

Features:

1. Drag-and-drop interface.
2. Pre-built templates with a customizable homepage and portal.
3. Custom domains and responsive design.
4. Team-specific access and permission levels.
5. Secure AWS hosting with 256-bit TLS encryption.
6. Integrations include Hotjar, Stripe, Intercom, MailChimp, Zapier, YouTube, and 1000+ apps.
7. Use our custom tools to integrate other internal tools into your team intranet, such as work management, inventory tracking, or time tracking.

Pros

1. Easy to use, no coding required.
2. Broad range of design and functional elements give you flexibility and control.
3. Softr’s permission levels also mean my teams can only access what's relevant to them. I use Softr's team-specific document filters to prioritize and display documents based on users' roles and projects.
4. Strong integration with Airtable and Google Sheets.

Cons

1. Customization can be limited in some areas.

Pricing

1. Free: 10 internal users, essential features.
2. Basic ($49/month): 10 users, custom CSS/JS.
3. Professional ($139/month): 50 users, advanced features like Calendar and Kanban views.
4. Business ($269/month): 100 users, mobile apps, advanced security.

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G2 user review:

"The Softr workspace is very logical and nice. All tools are easy to use and intuitive. The integration with Airtable and other databases is very sharp. From the draft to the published version, it is very easy to implement."

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2. Notion

Notion’s employee intranet software tool. Image source: Notion

G2 rating: 4.7/5

Capterra rating: 4.7/5

Notion is a popular tool that combines workspace functionality with intranet-building capabilities, helping teams work together, share documents, and manage projects in one place.

Setting up an intranet on Notion is simple, thanks to its intuitive interface and collaborative template features. For a basic intranet, complete with shared notes and task lists, you can expect to be ready within an hour.

Features

1. Drag-and-drop page building.
2. Team collaboration tools.
3. Customizable databases and task lists.
4. Integrated calendars and reminders.
5. Access to pre-built templates.
6. API for custom integrations.
7. SAML SSO for security, follows the GDPR and possesses SOC 2 Type 2 and ISO 27001 certifications.

Pros

1. Adjust the layout, embed content, and link pages with the drag-and-drop feature.
2. Simple, easy-to-use interface.
3. Integrates with many third-party tools like Slack, Figma, and Google Drive.
4. Notion's flexibility is one of its strongest features. Create interconnected pages and databases, manage documents, collaborate on projects, and share information in one place.

Cons

1. Steeper learning curve for advanced setups.
2. Limited to internal use (does not scale for client-facing solutions).

Pricing

1. Free plan.
2. Plus: $10/user/month.
3. Business: $15/user/month.

G2 user review:

"We've moved our internal intranet from Sharepoint to Notion and find it much more user-friendly. Personally I like the interface and customization tools. It's very easy to set up team workspaces."

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Features:

1. Task management with customizable views (list, board, Gantt, etc.)
2. Documents support real-time collaboration, allowing team members to edit, comment, and convert text into tasks.
3. Custom statuses and fields for workflows.
4. Many intranet templates for different use cases, like company culture, client directories, and employee handbooks.
5. Integration with 1000+ apps like Google Drive, Slack, and Figma.
6. Uses AWS for end-to-end protection backed by SOC 2 and ISO 27001:2013 certifications.

Pros:

1. Extremely versatile and customizable.
2. Centralizes project management and document collaboration.
3. Automation options to streamline workflows.
4. ClickUp University courses and tutorials.

Cons:

1. Can be overwhelming for new users due to the number of features.
2. Advanced features may require more time to set up.

Pricing:

1. Free forever plan.
2. Unlimited: $7/user/month.
3. Business: $12/user/month.
4. Enterprise: Custom pricing.

G2 user review:

"Once you have an understanding of the system it's easy to navigate, pretty to look at, and it's SUPER robust. We even use ClickUp as our full employee intranet."

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Features

1. Google Workspace integration.
2. Centralized info hub with channels and pages.
3. Collaboration through posts and Google file sharing.
4. SSO and SAML authentication for secure access.
5. Built-in analytics for internal communication insights.
6. Ready-to-use templates for key pages with structured layouts and predefined sections.
7. Compatible with Microsoft tools: SharePoint, OneDrive, and Teams.

Pros

1. Easy-to-use interface with a minimal learning curve.
2. Strong security and data protection with Google Cloud infrastructure.

Cons

1. Limited flexibility outside the Google ecosystem.
2. While it excels in communication and collaboration, Happeo doesn't offer features to create independent software applications that can operate outside of its ecosystem.

Pricing

Request a quote for pricing.

G2 user review:

"Happeo offers a great platform to create an intranet for the organization which integrates all your Google applications. Best of all are the ways to customize to make it perfectly suitable for every organization."

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Features

1. Real-time document collaboration and editing for multiple team members.
2. Templates for project planning, knowledge sharing, and team collaboration.
3. Customizable pages with multimedia embedding.
4. User management with permission settings.
5. SSO, encryption, and compliance with security standards.

Pros

1. A standout feature is the integration with Jira, Trello, and other Atlassian products, making it ideal for teams managing technical and non-technical projects.
2. Easy to collaborate on technical and non-technical projects.
3. Scalable for organizations of any size.

Cons

1. Advanced features may require some technical knowledge.
2. Can feel overwhelming for non-technical users due to its feature set.

Pricing

1. Free.
2. Standard: ($4.89/user/month).
3. Premium: ($8.97/user/month).
4. Enterprise: Request a quote.

Capterra user review:

"Easy to use for many things like intranet, knowledge base and more."

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Features

1. AI-powered knowledge management and search.
2. Knowledge verification workflows to maintain accuracy.
3. Analytics and dashboard report to track engagement with company content.
4. Integrations with Slack, Microsoft Teams, Google Workspace, and more.

Pros

1. Intelligent duplicate detection automatically identifies duplicate content.
2. Personalized dashboard with announcements and AI-suggested content.

Cons

1. The intranet features are part of Guru's knowledge management platform, not a dedicated product.
2. Users report issues with search functionality.

Pricing

1. Free trial.
2. All-in-one: $15/user/month.
3. Enterprise: Request a quote.

G2 user review:

"It's the best Intranet or LMS, whatever you want to call it, that I've worked with in a while. I like it much better than Confluence, for example, which I found clunky. The UI is just simple to use."

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Features

1. Social intranet with activity feeds and discussion forums.
2. Document management and file sharing.
3. Customizable workspaces for teams and departments.
4. Built-in employee recognition and engagement tools.
5. Integrations with Microsoft 365, Google Workspace, and more.
6. Mobile app for on-the-go access.

Pros

1. Social features promote team engagement and collaboration.
2. Intelligent analytics and reporting.
3. User-friendly with minimal technical setup required.

Cons

1. It may be overwhelming for smaller teams that don’t need extensive social features.
2. Some users report a steep learning curve and customization limitations.

Pricing

Contact for pricing.

G2 user review:

"I appreciate the numerous features offered by this intranet platform, which allows for a good level of personalization to meet our specific needs."

Related resource: Build a custom, modern intranet for your small business

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Features

1. Social media-style activity feeds for updates and announcements encourage employee engagement and interaction.
2. Customizable dashboards for team and company-wide communication.
3. Recognition and shout-outs to celebrate employee achievements.
4. Integration with Microsoft Teams, Slack, Google Workspace, and more.
5. Internal communication analytics and reporting to track engagement.
6. Mobile app for easy access on the go.

Pros

1. Real-time chat with Slack and MS Teams improves employee communication.
2. Search capability and profile photos make it easy to find who you are looking for.
3. Customizable for different teams and departments.

Cons

1. Users report slow application loading and performance.
2. Some users report issues with bugs and slow loading on the mobile app.

Pricing

Contact for customized pricing.

G2 user review:

"I found this application a game changer for my workplace communication. It's user-friendly and offers many features which help me stay connected with my team members."

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Features

1. AI-powered digital workplace assistant and search functionality.
2. Real-time collaboration with customizable team workspaces.
3. Send targeted messages to specific groups of employees with broadcasts.
4. Integration with Microsoft 365, Google Workspace, Slack and more.
5. Built-in analytics to measure engagement and content effectiveness.
6. Mobile app for access anywhere.

Pros

1. Create customized homepages for different departments or teams.
2. Intelligent targeting sends relevant content to the right people.
3. Create promotions and contests to encourage employee engagement.

Cons

1. Users have reported a learning curve for the back-end setup.
2. Some users report bugs or issues with functionality.

Pricing

Request a quote for pricing.

G2 user review:

"Interact has built a great intranet application, packed full of great features! The search is by far better than any other I have experienced."

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Features

1. Its standout feature is AI-powered content suggestions, informing employees with relevant, personalized updates.
2. Personalized news feeds for targeted communication.
3. User-friendly design with customizable branding.
4. Integration with Salesforce, Microsoft Teams, Google Workspace and more.
5. Built-in analytics driven by AI data science to track engagement and content performance.
6. Mobile intranet app for remote access.

Pros

1. AI-powered content keeps employees informed and engaged.
2. Simple, intuitive interface that’s easy to navigate.

Cons

1. Built on Salesforce, which may require you to purchase licenses.

Pricing

Book a demo for pricing.

G2 user review:

"I manage sites in our intranet and find the interface easy to use and manage."

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Features

1. Personalized content delivery based on user profiles, interests, roles, and location.
2. Social features like employee recognition, community groups and interaction tools.
3. Advanced analytics and reporting tools to increase engagement and performance.
4. Mobile intranet app.

Pros

1. Collaboration tools like instant messaging, video conferencing, document sharing, and project management.
2. Supports global teams with multilingual options.

Cons

1. It may require more setup to personalize and integrate with all tools.
2. Some users report a lack of customization options.

Pricing

Request a demo for pricing.

G2 user review:

"Intranets can be more about news, data, info or community. Lumapps does all of those and does them really well."

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Features

1. Mobile-first design with real-time, secure messaging and notifications.
2. Centralized hub for company news, announcements, and resources.
3. Integration with Microsoft 365, Google Workspace, Jira, and more.
4. Analytic features to track employee engagement.
5. Secure cloud storage for files and documents.

Pros

1. Blink’s standout feature is its all-in-one app that combines communication, scheduling, work management, and file sharing in a single, easy-to-use interface.

Cons

1. Some users have reported with search functionality.
2. Users report the feed can be busy, making it difficult to see important messages.

Pricing

Contact for pricing.

G2 user review:

"I like that Blink gives us a centralized location for sharing social and business updates for co-workers."

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Features:

1. Branded mobile app for employee communication.
2. Customizable newsfeeds and content.
3. Integrates with tools like Microsoft Teams, SharePoint, and Google Workspace.
4. Analytics to track engagement and communication performance.
5. Employee surveys and feedback tools.
6. Secure, compliant with GDPR and ISO standards.

Pros:

1. AI-powered conversational search.
2. Built-in chat tool with features like voice messages and reactions.
3. Advanced targeting features to make your content, pages, menus, and more relevant.

Cons:

1. Users report the setup can be overwhelming due to the number of features and functionalities.
2. Some users report the pricing is high.

Pricing:

Request a quote for pricing.

G2 user review:

"Staffbase is easy-to-use and intuitive for colleagues using it for the first time. We use it within our internal communications team and I use it multiple times a week."

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Features:

1. Personalized content delivery based on user roles.
2. Customizable employee profiles and directories.
3. Social features for recognition and interaction.
4. Centralized document storage and knowledge management.
5. Integrates with Confluence, Microsoft 365, Google Workspace, and more.
6. Analytics tools to track how employees are interacting with content.

Pros:

1. Advanced publishing permission settings with approval processes.
2. Multi-channel communication features include SMS, email, desktop, and mobile.
3. Enterprise smart search powered by Google.

Cons:

1. Some users report navigation issues or trouble finding content.

Pricing:

Request a quote for pricing.

G2 user review:

"What I love most about using Haystack for our company Intranet is that it's user-friendly, and it looks modern."

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Features:

1. Centralized document storage, management and organization.
2. Team collaboration features and version control.
3. Pre-built site templates for quick intranet creation.
4. Customizable interface and workflows.
5. Mobile app for on-the-go access.
6. Advanced search functionality across the organization.

Pros:

1. Comprehensive document management and security features.
2. Customizable and scalable for organizations of any size.
3. Seamlessly integrates with the Microsoft 365 Suite.

Cons:

1. Can be complex to set up and customize for new users.
2. Smaller teams may not need its full range of features.

Pricing:

1. SharePoint Plan 1: $5/user/month.
2. Microsoft 365 Business Standard: $12.50/user/month. Includes SharePoint with the Microsoft 365 Suite.

G2 user review:

"Microsoft SharePoint provides an excellent platform for collaboration. We use it as our Intranet, but it's also the foundation of OneDrive and Teams."

Related resource: Build the best company intranet with these top employee portal examples.

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