The 10 best employee portal software for your organization in 2024

Winona Rajamohan
/
Feb 28, 2025
/
7
min read

Businesses of all sizes looking to scale employee onboarding and engagement processes will see the benefits of a self-service employee portal.

A great employee portal can help you overcome communication barriers and knowledge gaps that inhibit your team from doing their best work. All companies are constrained by budget and time, and the best-fit software helps you streamline processes and automate workflows without straining your resources.

In this list, we compiled the top employee portal software your businesses can implement to accelerate HR operations.

From no-code employee portal builders to knowledge management software and employee engagement apps, find a helpful overview of each tool’s strengths, pricing, core features, and integrations.

What is employee portal software?

Employee portal software helps companies centralize HR processes and documents into a single application or system. You can use an employee portal to streamline employee engagement and HR workflows across the entire organization — like managing benefits, payroll, requests for time off, and sharing company policies and announcements.

A self-service portal empowers employees with important work information 24/7, reducing dependencies on the availability of your HR team. This convenience and accessibility for employees allows businesses to build a transparent culture, ensure adherence to company guidelines, and reduce manual processes.

What should you look for in an employee portal software?

Every organization has its optimum workflow for running an HR function. The processes you build will depend on your HR team's core skills or focus areas, organizational structure, budgets, technology stack, and more. Naturally, this means that the best-fit employee portal for a small business will look very different from the most popular enterprise software.

For a business operating with leaner HR resources, you can consider an employee portal software that helps you manage the following processes:

  • Document management: Access HR documents with personal information, like tax documents, paystubs, offer letters, and benefits summaries.
  • Knowledge sharing: Access general company information and handouts, like employee handbooks, company policies, and training materials.
  • Announcement distribution: Share company announcements, reminders, and notifications across the entire organization or to selected employees.
  • Employee directory: Find the contact information, title, location, and more for all employees.
  • Leave requests: Request, track, and approve time off, and manage time-off balances.
  • Benefits administration: Self-service employee enrollment for company benefits.
  • Mobile features: Access all employee portal features from a mobile device.

Many employee portal software solutions are designed for enterprise businesses, with countless features and a price tag to match (and pricing information only available after multiple demos).

Fortunately, lower-cost options with more flexibility for SMBs now exist! Here's a list of the top 10 employee portal tools, including key features and pricing.

10 best employee portal software in 2024

Let’s dive into the top employee portal software that small businesses or agencies can implement to streamline employee communication and management.

1. Softr

Softr employee portal

G2 rating: 4.8 out of 5 stars (346 reviews)

Capterra rating: 4.7 out of 5 stars (60 reviews)

Softr is an easy-to-use employee portal builder for small to mid-sized businesses and agencies. You can quickly turn data that already exists in spreadsheets or databases (like Airtable), and turn it into a fully functioning application — no coding required.

With Softr's modern blocks and customizable templates, you can build custom portals, with control over user access, permissions, layout, design, and more. This allows you to skip the cost of purchasing off-the-shelf software that doesn’t meet your needs.

Build a user-friendly portal that includes any or all of the following functionality: employee onboarding, employee directory, intranet, wiki, benefits management, and more. If you’re looking to centralize employee resources, directories, and calendars into a single app, you can customize the portal to do that, too.

Price:

  • Get started with Softr’s forever free plan
  • Softr’s most popular plan for small businesses starts at $139 per month

Product features:

  • Integrations with popular business tools
  • Design customization (white label)
  • Advanced security and permissions
  • Document management
  • Project management
  • Conditional forms
  • Pre-built application templates
  • Responsive design  

Key integrations:

  • Airtable
  • HubSpot
  • Google Sheets
  • SmartSuite

2. Zendesk Workforce Management

Zendesk employee portal

G2 rating: 4.2 out of 5 stars (24 reviews)

Capterra rating: 4. out of 5 stars (12 reviews)

Zendesk is an employee experience platform that helps businesses streamline access to important information and employee-facing support. It’s best suited for companies that want to use employee portals to reduce the volume of requests, questions, and back-and-forth communication to HR. Using Zendesk's pre-built knowledge management features, you can build a comprehensive HR knowledge base without engineering help, including multi-language support, AI-powered search, content publishing workflows, and generative AI to create new content.

With its self-service portal, you can build and customize a hub for all employee documents, training material, and request management. Set up automated workflows to accelerate responses and next steps for frequently asked questions. You can also customize Zendesk’s AI chatbots to help you identify and surface important resources when employees input various search queries.

Price:

  • Plans start at $25 per agent/month and includes a 14-day free trial
  • Only available as an add-on to other Zendesk pln

Product features:

  • Knowledge base
  • Automated workflows
  • Reporting and analytics
  • Team collaboration
  • Apps and integrations

Product integrations:

  • Slack
  • Zoom
  • LumApps

3. Zoho People

Zoho People employee portal

G2 rating: 4.4 out of 5 stars (326 reviews)

Capterra rating: 4.4 out of 5 stars (249 reviews)

Zoho People empowers teams with self-service capabilities to manage employee profiles, update records, submit leave requests, get manager approvals, and more. The portal has a simple interface that is easy to navigate, including a cohesive view of all relevant HR activities, reminders, and internal feeds on the homepage. It gives employees a quick overview of things they need to check on, like their schedules, timesheets, and direct reports.

Manage all HR documents in a single location with the ability to manage access permissions, create validity dates, and set up workflows for sending or receiving documents. Zoho People’s digital document storage helps small businesses modernize their HR operations quickly and even leverage templates to create documents in bulk and ensure consistency with set-it-and-forget-it workflows. Other relevant features include drag-and-drop form builders to help HR teams capture employee data and workflow automation for field updates, task management, and team notifications.

Price:

  • Plans start at $1.50 per user/month and includes a 30-day free trial

Product features:

  • Time off management
  • Payroll and expense management
  • Automated workflows
  • Reporting and analytics
  • Team collaboration
  • Apps and integrations
  • Mobile application

Product integrations:

  • Quickbooks
  • DocuSign
  • Microsoft Teams

4. Jive

Jive employee portal

G2 rating: 3.8 out of 5 stars (309 reviews)

Capterra rating: 4.0 out of 5 stars (48 reviews)

Jive is an employee engagement platform that organizations use to centralize company announcements, notifications, content, and rewards into an employee portal. It’s a feature-rich solution that gives businesses these core capabilities—employee collaboration, communication, engagement, and reporting.

The platform is a good choice for HR teams who want to boost employee participation in company initiatives, build a stronger team culture, and align employees with company policies and values. For example, you can use Jive as an internal social network to help you broadcast critical company communications across the organization, craft personalized news streams for employees on mobile and desktop, and incentivize performance with gamification. However, these features may not be necessary for smaller teams who can make do without having robust company feeds or employee directories.

Price:

  • Contact Jive for customized pricing.

Product features:

  • Document management
  • Internal communication channels
  • Task management
  • File sharing and version control
  • Reporting and analytics
  • Mobile application
  • Integrations and APIs

Product integrations:

  • Google Workspace
  • Microsoft Outlook
  • Salesforce

5. PeopleOne

PeopleOne employee portal

G2 rating: 4.2 out of 5 stars (5 reviews)

Capterra rating: 4.0 out of 5 stars (1 review)

PeopleOne’s employee portal software allows businesses to manage employee communication, collaboration, and knowledge management. It does not have HR administrative capabilities like payroll, expense management, and leave requests but is a good choice for HR teams who want to elevate the employee experience and enable remote work.

Employees can use PeopleOne’s self-serve portal to locate and retrieve important HR documents on both desktop and mobile. HR teams can also use the portal to distribute employee pulse surveys, polls, and shout-outs. With its knowledge management feature, you can easily build document libraries and categorize them by function so employees can find the resources they need faster. Knowledge libraries are also equipped with search capabilities and a featured document section to ensure more visibility for critical information.

Price:

  • Contact PeopleOne for customized pricing.

Product features:

  • Document management
  • Knowledge base
  • Automated workflows
  • Internal communication channels
  • Mobile application
  • Employee recognition and rewards
  • Integrations and APIs

Product integrations:

  • Slack
  • Salesforce
  • Microsoft Teams

6. Guru

Guru employee portal

G2 rating: 4.7 out of 5 stars (1711 reviews)

Capterra rating: 4.8 out of 5 stars (274 reviews)

Guru is an employee portal with robust knowledge management capabilities. This tool is especially beneficial if you’re looking to build a culture of learning and ensure that employees interact with necessary HR resources. It streamlines information from multiple communication channels, apps, and documents into a single hub for employee information. The platform’s AI search capabilities enable employees to quickly look for answers across all sources integrated into the platform — including content like videos and decks. You can create a branded and personalized homepage for every employee to highlight resources and track engagement across your organization.

Guru also has workflow automation that accelerates how you scale content knowledge creation and dissemination, including AI-recommended experts, duplicate detection, identifying trending topics and suggested answers in Slack, and templates.

Price:

  • Try Guru for free for 30 days.
  • Paid plans start at $14 per user/month.

Product features:

  • Knowledge management
  • Automated workflows
  • Analytics
  • Announcements
  • AI-powered search and recommendations
  • Integrations

Product integrations:

  • Slack
  • Google Chrome
  • Microsoft Teams

7. Workvivo

Workvivo employee portal

G2 rating: 4.8 out of 5 stars (1497 reviews)

Capterra rating: 4.7 out of 5 stars (123 reviews)

Workvivo gives businesses an employee portal software centered around a digitized employee experience. From internal communication to employee recognition and knowledge sharing, the platform organizes employee operations into a single application. You can build company knowledge bases, wikis, and landing pages to organize and categorize company information. The platform allows employees to access important documents securely with access-based permissions.

Workvivo is a tool that helps businesses organize campaign-based employee engagement. It allows basic automation to help you schedule announcements, push out notifications, track content engagement, and optimize campaigns based on real-time analytics. This campaign-driven approach is especially relevant for those who want to leverage the platform’s multi-channel communication, including live streams, podcasts, and TV broadcasts.

Price:

  • Contact Workvivo for custom pricing.

Product features:

  • Content hub
  • Multi-channel communication
  • Analytics
  • Forms and surveys
  • Employee recognition
  • Integrations and APIs

Product integrations:

  • Zoom
  • Microsoft Teams
  • Google Workspace

8. Simpplr

Simpplr employee portal

G2 rating: 4.7 out of 5 stars (338 reviews)

Capterra rating: 4.8 out of 5 stars (112 reviews)

Simpplr is another employee portal software centered around the employee experience, this time with AI-powered capabilities embedded into the content creation and management process. Simpplr’s digital hub gives employees easy access to company announcements, calendars, feedback collection, and peer recognition. You can use the portal to highlight important news into a personalized feed that employees can organize by content type, popularity, or personal interest.

With Simpplr’s AI Assistant, businesses can simplify how employees search for relevant information across different communication channels and HR platforms. This feature is connected to all integrated systems so employees can ask their virtual assistant to look for specific resources or start an automated HR workflow. The platform also has a writing assistant to expedite the creation of blogs, newsletters, and company-wide emails. Simpplr does not have an out-of-the-box knowledge and content management solution, so you would have to use integrations with external tools to surface HR resources in your portal.

Price:

  • Contact Simpplr for customized pricing.

Product features:

  • AI-powered assistance and search
  • Newsletter publishing
  • Forms and surveys
  • Employee recognition
  • Analytics
  • Integrations and APIs

Key integrations:

  • Box
  • Google Drive
  • Workday

10. Staffbase

Staffbase employee portal

G2 rating: 4.7 out of 5 stars (217 reviews)

Capterra rating: 4.8 out of 5 stars (77 reviews)

Staffbase helps businesses build employee portals that streamline communication, content management, and workflow automation. Organizations can use the Staffbase app to deliver company announcements, centralize onboarding resources, and give employees a mobile and desktop app for self-service HR services. The portal can be personalized to follow your brand’s colors, fonts, and icons but does not include drag-and-drop customizations or the capability to develop custom apps from scratch. Instead, businesses must use out-of-the-box mini apps to embed different features and services.

HR teams use the platform to build and deploy automated workflows for targeted employee groups. For instance, you can automate onboarding using Staffbase to surface specific content once an employee completes an action or reaches a milestone.

Price:

  • Contact Blink for customized pricing.

Product features:

  • Leave management
  • Payroll
  • Content management
  • Automated workflows
  • Forms and surveys
  • Multi-channel communication
  • Integrations

Key integrations:

  • Slack
  • Google Chrome
  • Microsoft Teams

Choose flexible employee portal software for better information management

When evaluating a new employee portal software, the most important factor is its ability to adapt to your business's mission-critical functions, processes, and tools. Even with the efficiency gains of a great tool, you won’t find ROI if you’re straining your bandwidth with complex implementation and software migration.

Staffbase employee portal

Find a tool to help you solve your biggest HR and operations bottlenecks, rather than a feature-rich platform that may not have what you need. An no-code solution like Softr will help you adapt new process improvements without impacting your existing productivity — all while giving you the flexibility to expand your internal toolset in the future to meet your needs.

To start building a custom employee portal, use this template or create a Softr account for free.

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Winona Rajamohan

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