Route design concepts, manage feedback, and track approvals in an AI-powered system built with AI to fit your team's creative workflow.




Customize your product design approval tracker with the exact routing and feedback steps your team needs. Add new stages as your process evolves.






Connect design assets, stakeholder lists, and status logs with real-time sync—or manage everything in Softr Databases. Create one source of truth for all project approvals.
Give designers, stakeholders, and managers the right level of project access. Set up secure logins and granular permissions—no IT support or dev work needed.
Give designers and executive stakeholders tailored dashboards, so each role sees just the approvals that require their immediate attention.
Give designers and executive stakeholders tailored dashboards, so each role sees just the approvals that require their immediate attention.
Streamline your review processes with Softr Workflows. Trigger native notifications to reviewers as soon as a new design concept is submitted.
Access and approve design submissions on the go. Your tracker is mobile-ready out of the box for quick feedback from any location.
Use Google or SSO logins to give your design team fast, secure access to the approval system—no complex IT tickets needed.
Keep sensitive product designs safe with SOC2 and GDPR compliance, plus fine-tuned access control to ensure only authorized eyes see new concepts.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your product design approval tracker in minutes with AI—no manual configuration or setup needed.

Add approval stages, reviewer notifications, or feedback summaries as your design workflows grow and evolve.

Start with an approval tracker, then add client portals and team dashboards—all in one place without extra tools.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A product design approval tracker is a secure space where design teams, product managers, and stakeholders can log in to manage the lifecycle of design assets like wireframes, prototypes, and UI mockups. It keeps all versioning and feedback in one place, so you don't have to rely on back-and-forth Slack messages or messy email threads. This makes it easier to stay organized and provide a faster, more transparent approval experience for your internal teams and clients.
Softr is the first AI-native platform for building business software. It makes it easy to build a product design approval tracker that fits the way your creative workflow works. You can describe your design lifecycle needs to the AI Co-Builder to instantly generate your database, approval stages, and notification logic—already connected and secure.
You don't need to code anything. You can start by generating with AI, using a project management template, or building from scratch. Everything runs on Softr Databases, the native, relational database built into the platform, or you can connect external design tools like Airtable or Google Sheets where you might already track Figma links. You have full control to adjust the layout visually, decide which stakeholder sees which design file, and brand it to match your agency or product studio. It's quick to get up and running, simple to update, and flexible enough to grow as your product line expands.
You can include a wide range of features in your product design approval tracker, depending on what your creative workflow looks like. A great tracker usually mixes classic project blocks with AI-powered design intelligence:
- AI-Powered Intelligence – Use Ask AI to let managers query the status of design sprints conversationally, or set up Database AI Agents to automatically summarize stakeholder feedback into actionable design tasks.
- Vibe Coding Blocks – Build complex, custom UI elements—like a custom design comparison slider—using the AI Code block to "vibe code" exactly what your review team needs.
- Softr Workflows – Build native automations (like an automatic status change to 'Approved') that trigger Slack notifications to developers whenever a design lead clicks the approval button.
- User Portals & Logins – Securely manage access so clients only see final mockups while internal designers see work-in-progress drafts.
- Forms & Data Collection – Capture design briefs or change requests with custom forms, file uploads, and conditional logic for different asset types.
- Dashboards & Charts – Visualize your design throughput and approval bottlenecks with real-time charts and workload summaries.
- Lists & Advanced Filtering – Display and manage your assets with searchable galleries, kanban boards for design stages, and detailed version history views.
Everything is built using Softr's drag-and-drop blocks, so you can create these features without writing code. Need something more custom? Use the Vibe Coding block to generate a tailored component with AI. And if your design standards change, it's easy to update the tracker later.
Vibe coding is all about moving fast and using AI to build exactly what you need for your design process. You can "vibe code" a product design approval tracker in Softr by simply describing your requirements—like wanting a specialized view for mobile UI sign-offs—to the AI Co-Builder. Softr then generates a production-ready tracker on top of a stable, secure foundation.
Unlike other tools that just generate raw, fragile code, Softr handles the "boring 80%"—like authentication for stakeholders, database logic for design versions, and security—natively. This means you get the speed of vibe coding without the "Day Two" headaches of managing raw code. You describe your project management needs, Softr builds the tracker, and it’s ready for your design team instantly.
Yes. You can manage multiple client stakeholders or departmental teams in a single tracker. Each user only sees the design assets and feedback loops assigned to them, based on their login and role. This is useful for design agencies, in-house product teams, or consultancies working with multiple external clients who shouldn't see each other's proprietary mockups.
Yes, you can. You don't need to bring your design metadata from somewhere else to start building with Softr. If you're starting from scratch, you can use Softr Databases, which is built into the platform and integrates perfectly with the approval workflow you build.
But if you already have design statuses or Figma links in tools like Airtable, Google Sheets, HubSpot, or monday.com, you can connect those too. You can also use the REST API connector to bring in designer availability or project data from other sources. Either way, you have full control over how your design records are structured and displayed in your tracker.
Softr Databases is the recommended native, relational data source for your tracker. It is built explicitly for business apps, offering the highest performance for loading design thumbnails, instant automation triggers for approvals, and a lightning-fast experience because the project data is native to the platform.
If you already have your design logs elsewhere, Softr also connects to 17+ external data sources. You can connect to Airtable, Google Sheets, HubSpot, SmartSuite, and more. You can even integrate multiple data sources into the same app—so your tracker could pull in design files from Softr Databases and client contact info from HubSpot at once. Most sources support real-time, two-way sync, so status changes in the tracker update your source data automatically.
Yes, Softr gives you full control over how users experience your product design approval tracker. You can customize the layout, navigation, and review steps to match your brand and creative workflow. Each block, like the 'Submit Feedback' form, can be shown or hidden based on who's logged in, so every reviewer sees only what's relevant to their sign-off authority.
You can also set up different user roles, such as Creative Director, Reviewer, or Client—and define exactly what each role can view or edit. For example, Clients can only view design previews and comment, while Creative Directors can change the status to 'Finalized'. You can also create personalized views by filtering design tasks based on the logged-in designer.
This level of customization is especially useful when you're managing various design sprints and multiple stakeholders in the same app. It helps keep the review experience clean, secure, and tailored to each team member.
Yes, you can fully white-label your product design approval tracker in Softr. You can use your own logo, brand colors, fonts, and custom domain to make the tracker feel like a natural extension of your design agency or product studio. You can also remove all Softr branding, so your stakeholders and clients only see your company's professional identity throughout the design review process.
Yes, you can. Softr gives you a lot of flexibility to control both the design and layout of your approval tracker. You can adjust colors, fonts, and spacing to match your design system's aesthetic. You can also choose how each page is laid out, decide which blocks go where, and set what designers vs. stakeholders see when they log in.
To display your design data, you can add different types of blocks depending on what you need:
- Table blocks – to show structured data like asset lists, version numbers, or due dates
- List or Card blocks – to highlight design previews, wireframes, or mood boards with large thumbnails
- Detail View – to show one design asset at a time with full feedback history
- Forms – for stakeholders to submit approval decisions or critiques
- Charts – to show approval velocity and design bottlenecks
- Calendar blocks – to display design delivery deadlines and launch dates
If your review process or design standards change later, it's easy to go back and make updates right in the visual builder.
Softr is built with security in mind. All design meta-data is encrypted in transit (TLS) and at rest, and your trackers are hosted on secure, reliable infrastructure. Softr apps also give you full control over who can see specific design files. You can set up role-based permissions, manage users directly within your database, set visibility rules for sensitive prototypes, and apply global restrictions to protect intellectual property across your entire app.
For trackers using Softr Databases, your data is stored in Softr's secure environment with SOC 2 Type II compliance. For apps connected to external sources like Airtable or SQL where your design links reside, Softr doesn't store that data—it just displays it in real time based on your access settings. You're always in control of your design assets and who can view or sign off on them.
Softr also follows industry best practices for authentication and access control to help keep your product intellectual property safe.
It is fully production-ready. Unlike many AI tools that just "vibe code"—generating fragile, custom code for a design project that is hard to maintain—Softr builds your product design approval tracker on top of a stable, business-grade foundation.
We handle the "boring 80%" (like secure logins for stakeholders, hosting project files, and granular permissions for reviewers) natively, so you don't have to. This solves the "Day Two" problem of AI: you get the speed of instant generation without the headache of managing raw, unreliable code. Your tracker is secure, scalable, and ready for your design team to use for high-stakes approvals from day one.
Softr is the first AI-native platform for building business software. Unlike pure "vibe coding" tools that generate fragile code, or traditional project management tools that require manual configuration of every workflow, Softr's AI Co-Builder creates trackers on top of a secure, production-ready foundation.
What sets it apart is the hybrid advantage: you can use AI to generate your design database, app, and approval logic in minutes, then use visual controls for precise UI editing. You get the speed of AI with the reliability of business-grade infrastructure (auth, roles, permissions for mockups, and hosting) already built-in. It's designed for design managers who want to move from a manual tracker to a high-production approval portal on day one.
Yes. Softr supports powerful native workflows and a wide range of integrations so you can connect your design tracker to the rest of your creative stack. You can automate tasks using Softr Workflows—like triggering a status update when a stakeholder submits a form—or sync with tools like Slack to notify designers of new feedback. Softr also supports REST API and webhooks for more advanced flows like syncing with Figma or Jira.
Whether you need to send design metadata to another system, trigger approvals based on specific status changes, or display information from other creative tools, you can build it into your tracker without writing code.
Launch your tracker faster with a tool built for your design process. Get started free—no dev needed.