Track milestones, share files, and approve tasks in an AI-powered portal built with AI that you customize to fit your team's workflow.




Customize a client project tracker that looks sleek and modern out of the box. Add only the features you need, and iterate as workflows evolve.






Connect spreadsheets, CRMs, and project logs with real-time sync—or manage everything in Softr Databases. Create a single source of truth for your business and clients.
Give each user the right views and access in a fully branded portal. Set up secure logins, user groups, and permissions in minutes.
Softr apps are mobile-ready. Let clients track project progress and approve tasks on the go with a downloadable PWA—no extra design needed.
Softr apps are mobile-ready. Let clients track project progress and approve tasks on the go with a downloadable PWA—no extra design needed.
Build native automations to handle client notifications, status updates, and milestone syncs automatically whenever project records are changed.
Provide separate logins for different clients and project managers, creating personalized tracking dashboards for each user.
Apply rules for different clients. Customize who sees which milestones and which files they can download at a granular level.
Protect sensitive project information from security threats. Softr is fully compliant with SOC2 and GDPR regulations.
No more one-size-fits-all tools or costly custom builds. Softr is easy to use and fully customizable, so you can launch faster, adapt as you grow, and skip the complexity of traditional software.

Build your client project tracker in minutes with AI—no manual configuration or manual setup needed.

Add features like task approvals, document sharing, or status reports as your client needs evolve—no rebuild needed.

Start with a project tracker, then add billing portals, dashboards, or intake forms—all in one place.
Co-build with AI
Simply describe what you need. Let Softr handle everything - Interface, database, workflows.
Iterate with AI or visually
Control most critical parts of your app yourself - roles, permissions, security.
Ship the same day
Invite team members or external clients and partners right away. No developer handover.
Use drag-and-drop blocks to build a portal that looks sleek and modern out of the box. Add only the features you need, and iterate as your workflows evolve.




A client project tracker is a secure digital space where your clients can log in to monitor the progress of their specific projects, access deliverables, and review task timelines. It consolidates all project-related updates and files in one central hub, eliminating the need to search through endless email threads or messy spreadsheets. This transparency helps agency owners and project managers stay organized while providing a professional, high-touch experience for every client.
Softr is the first AI-native platform for building business software, making it the fastest way to build a client project tracker that mirrors your specific project management methodology. You can describe your project workflow to the AI Co-Builder to instantly generate your database, milestone pages, and status logic—all pre-connected and secure.
You don't need to code anything. You can start by generating your tracker with AI, using a template, or building from scratch. Everything runs on Softr Databases, our native relational database, or you can sync with external tools like Airtable, Google Sheets, or HubSpot. You have full visual control to brand the tracker as your own and use granular permissions to ensure clients only see their specific project data. It is quick to deploy, simple to maintain, and scales as your client list grows.
You can include a wide range of features in your client project tracker to keep stakeholders aligned. An effective tracker usually combines classic project management blocks with AI-powered intelligence:
- AI-Powered Intelligence – Use Ask AI to let clients query their project status conversationally, or set up Database AI Agents to automatically summarize weekly progress reports based on existing task data.
- Vibe Coding Blocks – Build custom UI elements—like a project health score gauge or a specialized budget tracker—using the AI Code block to "vibe code" the exact component you need.
- Softr Workflows – Create native automations (like an automatic email notification when a milestone is marked complete) that trigger whenever your project data is updated.
- Client Portals & Logins – Securely manage access so each client only sees their own project dashboard, timelines, and invoices.
- Forms & Feedback – Capture project requirements or change requests with custom forms that include file uploads and conditional logic.
- Dashboards & Charts – Visualize project burndown charts, budget utilization, and task completion rates with real-time summaries.
- Lists & Advanced Filtering – Display and manage tasks with searchable tables, Kanban boards for workflow stages, and detailed views for individual project deliverables.
Everything is built using Softr's drag-and-drop blocks, so you can customize these features without code. If your project needs evolve, updating the tracker takes only minutes.
Vibe coding is about moving at the speed of thought by using AI to build tailored solutions. You can "vibe code" your client project tracker in Softr by describing your project structure—such as task categories, priority levels, and client tiers—to the AI Co-Builder. Softr then generates a production-ready tracker on top of a stable, secure foundation.
Unlike other tools that generate raw, brittle code snippets, Softr manages the infrastructure natively, including secure client authentication and database relationships. This means you get the speed of AI generation without the risk of managing buggy code. You provide the vision, Softr builds the tracker, and it is ready for your clients to use immediately.
Yes. You can manage dozens of separate clients and internal project teams within a single tracker app. Each client only sees the project data, documents, and timelines assigned to them based on their unique login and role. This is the ideal setup for agencies and professional services firms that need to provide a personalized experience for multiple stakeholders without data leaks.
Yes, you can. You do not need an existing database to start building your client project tracker. If you are starting fresh, you can use Softr Databases, which is built directly into the platform and optimized for business applications.
However, if you already track projects in Airtable, Google Sheets, HubSpot, or SQL, you can connect those sources effortlessly. You can even use the REST API to pull in data from other project management tools. Regardless of the source, you have absolute control over how your project milestones and task lists are displayed.
Softr Databases is the recommended native, relational data source for project trackers. It is built for speed and performance, allowing for instant automation triggers and a seamless experience for your clients.
If you prefer to keep your data elsewhere, Softr connects to 17+ external sources including Airtable, SmartSuite, Google Sheets, and BigQuery. You can even combine sources in the same app—for example, pulling task lists from Softr Databases while displaying client billing info from HubSpot. Most sources support real-time, two-way sync, ensuring your tracker is always up-to-date.
Yes, Softr gives you total control over how clients interact with their project tracker. You can customize every aspect of the navigation and design to match your brand style. Each project block can be gated behind visibility rules so that clients see only their own milestones, while your internal team sees a high-level view of all active projects.
You can define specific roles—such as Project Manager, Client Viewer, or Contractor—and specify exactly what they can edit or view. For example, a client might only have 'read-only' access to the timeline but can 'edit' or upload documents to a specific task block. This keeps your project data secure and ensures a tidy, relevant experience for every user.
Yes, you can fully white-label your client project tracker. Use your agency's logo, brand colors, custom fonts, and a custom domain (e.g., projects.youragency.com) to make the tracker feel like your own proprietary technology. All Softr branding can be removed, ensuring your clients see only your company's professional identity from the login screen to the final deliverable.
Yes, you can. Softr offers extensive flexibility to adjust the design and layout of your client project tracker. You can modify spacing, fonts, and page architecture to match your brand identity. You can also drag and drop different functional blocks to build the perfect dashboard for your clients.
Commonly used blocks for project tracking include:
- Table blocks – for detailed task lists and status updates.
- Kanban blocks – to visualize the project pipeline by stage (e.g., 'To Do', 'In Review', 'Done').
- Detail View – to provide a deep dive into specific project milestones or file archives.
- Forms – for clients to submit bugs, feedback, or new project requests.
- Charts – to visualize project velocity or budget spend.
- Calendar blocks – to track project deadlines and meeting schedules.
All these components are easily updated via the visual builder whenever your project workflow changes.
Security is built into the core of Softr. All data used in your project tracker is encrypted in transit and at rest. You have granular control over data access, using role-based permissions to ensure that Client A can never see the project files of Client B.
For trackers powered by Softr Databases, data is hosted in a secure European environment (Germany) with SOC 2 Type II compliance. For external connections like Airtable or SQL, Softr serves as a secure presentation layer, displaying data in real-time based on your settings without storing it permanently. Softr follows strict industry best practices for authentication to keep your sensitive project information safe.
The client project tracker generated by our AI is fully production-ready. Unlike experimental AI tools that produce fragile custom code, Softr builds your tracker on top of a reliable, enterprise-grade framework.
Softr handles the essential functionality natively—including secure hosting, client authentication, and complex permission logic. This eliminates the technical debt usually associated with AI-generated apps. Your tracker is secure, scalable, and ready for your team and clients to start using the moment it's generated.
Softr is the first AI-native platform specifically for building business software. While traditional no-code tools require significant manual setup and 'vibe coding' tools often generate unstable code, Softr's AI Co-Builder creates structured apps on a secure foundation.
The advantage is our hybrid approach: use AI to generate your project database and dashboard logic in minutes, then use our visual editor to fine-tune the design. You get the speed of AI combined with the reliability of a platform that includes built-in authentication and permissions. It is built for professional teams who need to launch a functional client tracker immediately.
Yes. Softr supports native workflows and deep integrations to connect your client project tracker to your entire tech stack. You can automate repetitive tasks using Softr Workflows, or integrate with tools like Stripe for project invoicing and Slack for status alerts.
Whether you need to trigger a notification when a client approves a deliverable or sync project data with an external CRM, you can build these automations directly into your tracker without writing a single line of code.
Describe what you need. Softr's AI builds it in minutes. Get started for free, no developer needed.